Intermediate Human Resources Operations Specialist

CDM Smith; Boston (MA); Hybrid; USD 66,000 - 110,000; Full time

Job summary

CDM Smith’s Corporate HR team seeks an Intermediate Human Resources Operations Specialist to support firmwide HR operations programs in a hybrid role based in Boston.

Based in the Boston area, you will lead multiple HR operations programs, coordinate with vendors, and ensure policy compliance while reporting on expenditures and program metrics. This position requires a Bachelor's degree and at least two years of related HR experience.

Qualifications

• Bachelor’s degree required.
• 2 years of related HR experience.
• Equivalent directly related experience may be considered in lieu of a degree.

Responsibilities

• Lead and administer one or more firmwide HR operations programs: relocation, background check, immigration, leaves, or e-Verify.
• Own straightforward and conventional Human Resources Operations projects within assigned HR operations areas.
• Direct outside vendors to deliver services and collect required data; provide follow-up information to internal departments as needed.
• Administer day-to-day HR operations, programs, policies, and procedures.
• Advise HR team, managers, and employees on implementing and executing program guidelines, processes, and procedures.
• Coordinate with internal and external partners to support compliance with firm policies and/or procedures.
• Prepare, track, and report program information, including expenses and detailed agreements/files by user, using methods such as reports, spreadsheets, and software.
• Maintain program data including spreadsheets, files, paybacks, expenses, and invoice payments.
• Process invoices associated with the program(s).
• Use current and historical reporting and analysis to identify program issues and recommend improvements.
• Prepare quarterly, bi-annual, or annual program reports for managers, the HR team, and key business stakeholders.
• Review program(s) for legal compliance and recommend process and policy changes as appropriate.
• Manage vendor relationships and escalates vendor issues to a supervisor or higher-level management when needed.
• Conduct program performance analyses and deliver recommendations to improve outcomes.
• Lead assigned programs and participate in other HR project teams focused on reducing manual work and increasing efficiency.
• Perform other duties as required.

Skills

Organizational skills

Verbal communication

Team environment

Attention to detail

HR knowledge

Education

Bachelor’s degree

Tools

Word

Excel

Microsoft Office

Job description

Join CDM Smith’s Corporate HR team as an Intermediate Human Resources Operations Specialist supporting firmwide HR operations programs in a hybrid role based in Boston.

Responsibilities

• Lead and administer one or more firmwide HR operations programs: relocation, background check, immigration, leaves, or e-Verify
• Own straightforward and conventional Human Resources Operations projects within assigned HR operations areas
• Direct outside vendors to deliver services and collect required data; provide follow-up information to internal departments as needed
• Administer day-to-day HR operations, programs, policies, and procedures
• Advise HR team, managers, and employees on implementing and executing program guidelines, processes, and procedures
• Coordinate with internal and external partners to support compliance with firm policies and/or procedures
• Prepare, track, and report program information, including expenses and detailed agreements/files by user, using methods such as reports, spreadsheets, and software
• Maintain program data including spreadsheets, files, paybacks, expenses, and invoice payments
• Process invoices associated with the program(s)
• Use current and historical reporting and analysis to identify program issues and recommend improvements
• Prepare quarterly, bi-annual, or annual program reports for managers, the HR team, and key business stakeholders
• Review program(s) for legal compliance and recommend process and policy changes as appropriate
• Manage vendor relationships and escalates vendor issues to a supervisor or higher-level management when needed
• Conduct program performance analyses and deliver recommendations to improve outcomes
• Lead assigned programs and participate in other HR project teams focused on reducing manual work and increasing efficiency
• Perform other duties as required

Requirements

• Strong organizational skills and excellent verbal and communication skills
• Ability to work effectively in a team environment
• Proficiency in Word, Excel, and Microsoft Office
• Ability to work with attention to detail, oversee multiple priorities, and meet deadlines
• Solid knowledge of human resources practices, policies, regulations, and programs
• Bachelor’s degree
• 2 years of related experience
• Equivalent directly related experience may be considered in lieu of a degree

Location / Schedule

• Based in the Boston, MA office
• Candidates MUST be located in the Boston area
• Hybrid schedule: 2 days per week in the Boston office

Travel Requirements

• Domestic and/or international travel may be required
• Travel required: 10% or less

Pay

• Pay range: USD 66,456 - 109,616 per year
• Minimum: USD 66,456.00
• Maximum: USD 109,616.00

Additional Compensation

• Bonuses at CDM Smith are discretionary and may or may not apply to this position

Visa Sponsorship

• Visa Sponsorship Available: No
• CDM Smith will not support sponsorship in the United States (H-1B or TN) for this position