Interdisciplinary Team Conference Coordinator

Mary Free Bed; Grand Rapids (MI); On-site; USD 24,000 - 34,000; Part time

Job summary

Mary Free Bed Rehabilitation Hospital is seeking an Interdisciplinary Team Conference Coordinator in Grand Rapids, MI. This part-time role (20 hours/week) audits and reviews the inpatient team conference process to ensure CMS and organizational compliance, partnering with PPS to monitor conferences and support standardized workflows.

Responsibilities include real-time auditing, maintaining tracking tools and dashboards, and collaborating with clinical teams to reduce compliance risk and support

Qualifications

• Associates degree or equivalent training required, through at least five (5) years of progressive on-the-job experience.
• Experience or familiarity with CMS regulations, compliance monitoring, or quality improvement activities preferred.
• Exposure to Electronic Health Record (EHR) systems.
• Strict adherence to HIPAA guidelines and patient privacy rules.
• Excellent communication skills and ability to work with interdisciplinary teams.

Responsibilities

• Tracks interdisciplinary team conferences to ensure CMS and organizational compliance.
• Monitors patient scheduling and conference completion within established timeframes.
• Ensures required disciplines participate and physician concurrence is documented.
• Performs real-time auditing of conference processes to identify gaps.
• Maintains tracking tools, reports, and dashboards for monitoring compliance.
• Audits conference documentation for completeness and regulatory alignment.
• Communicates regulatory changes and supports process improvements.
• Escalates compliance concerns and collaborates with stakeholders to resolve issues.
• Serves as a resource to clinical teams on conference requirements and documentation standards.
• Supports internal audits and accreditation activities.

Skills

Strong organizational skills

Analytical and problem-solving

Effective verbal and written comms

Independence and teamwork

Sense of urgency

Quick learning

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Interdisciplinary Team Conference Coordinator# Mary Free Bed Rehabilitation Hospital## Interdisciplinary Team Conference CoordinatorApply: Grand Rapids, MI: Part time: Posted Today: JB103459**Hours: Part-Time, 20 hours per week** **Mary Free Bed Summary**We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care. **Mission Statement**Restoring hope and freedom through rehabilitation.Employment Value PropositionAt Mary Free Bed, we take pride in our values-based culture:· Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.· Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.· Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.· Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.· A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride. **Summary**The Interdisciplinary Team Conference Coordinator audits and reviews the inpatient rehabilitation team conference process to ensure compliance with CMS regulations, documentation requirements, and organizational standards. This role partners with the prospective payment system (PPS) team to monitor conference completion, identify compliance risks, support standardized workflows, and ensure accurate documentation of the interdisciplinary team conferences.Essential Job Responsibilities· Tracks interdisciplinary team conferences to ensure compliance with CMS, accreditation, and organizational requirements.· Monitors patient scheduling and conference completion to ensure required meetings occur within established timeframes.· Ensures required disciplines participate in conferences and physician concurrence is appropriately documented.· Provides real-time auditing of conference processes and identify potential documentation or compliance gaps.· Maintains tracking tools, reports, and dashboards to monitor team conference compliance.· Audits conference documentation for completeness, accuracy, and regulatory compliance.· Identifies and communicates changes in regulatory requirements and assists with implementation of process improvements.· Escalates compliance concerns and collaborates with stakeholders to resolve documentation issues.· Serves as a resource to clinical teams regarding team conference requirements, documentation standards, and compliance expectations.· Supports internal audits, accreditation activities, and regulatory readiness efforts.· Collaborates with clinical, HIM, revenue cycle, and operational teams to reduce compliance risk and support reimbursement integrity. **Customer Service Responsibilities**Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.Responsibilities in Quality ImprovementContribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.Essential Job Qualifications· Associates degree or equivalent training required through, at least, five (5) years of progressive on-the-job experience.· Experience as a RHIA, RHIT, COTA, PTA, or LPN is preferred.· Exposure to CMS regulations, compliance monitoring, or quality improvement activities is preferred.· Familiarity with electronic health record (EHR) systems.· Strict adherence to HIPAA guidelines and patient privacy rules.· Quick learning style with the ability to ask discerning questions.· Sense of urgency and ability to quickly adapt to changes in priorities.· Knowledge of healthcare documentation practices and interdisciplinary care processes.· Strong organizational skills with the ability to manage multiple priorities and deadlines.· Effective verbal and written communication skills.· Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.· Strong attention to detail and ability to identify documentation or process concerns.· Ability to work independently and collaboratively with interdisciplinary teams.· Excellent analysis and problem-solving skills.· Information-management skills and ability to interpret, communicate, and present data.Physical Requirements for Essential Job QualificationLevels:· None (No specific requirements)· Occasionally (Less than 1/3)· Frequently (1/3 to 2/3)· Majority (More than 2/3)Remain in a stationary position: FrequentlyTraverse or move around work location: FrequentlyUse keyboard: MajorityOperate or use department specific equipment: OccasionallyAscend/Descend equipment or ladder: NonePosition self to accomplish the Essential Functions of the role: NoneReceive and communicate information and ideas for understanding: MajorityTransport, position, and/or exert force:Up to 10 pounds: OccasionallyUp to 25 pounds: NoneUp to 50 pounds: NoneUp to 75 pounds: NoneMore than 100 pounds: NoneOther weight: Up to\\_\\_\\_ pounds NoneOther: None Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail]. Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic. Compensation based on experience, starting from $20.94.