Intellectual Property Project Assistant II

Mcdermott-Will-; Washington (District of Columbia); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte in Washington, DC, is seeking an Intellectual Property Project Assistant II to support the IP Prosecution, Transactions & Strategy practice. You will help with file organization, document creation, and basic docketing under supervision.

Key duties include preparing time-sensitive USPTO client reporting letters, handling invoice intake in the DMS and Chrome River, opening new client matters, maintaining client folders, and assisting with patent applications and related

Qualifications

• High school diploma.
• At least three years of related work experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office.
• Strong organizational skills.
• Attention to detail.

Responsibilities

• Prepare time sensitive client reporting letters for USPTO actions and international IP matters.
• Assist with invoice intake and billing through DMS and Chrome River.
• Open new client matters with IP Practice Specialists and Information Governance.
• Maintain and organize client folders in the DMS; upload/archive documents.
• Download patent materials from the USPTO and assemble client files.
• Assist with filing patent applications, information disclosure statements, and related fees.
• Help with new client intake and transfers; prepare corrected formality documents for USPTO filings.
• Review and update dockets daily; perform status checks.

Skills

Strong written communication

Strong verbal communication

Organizational skills

Attention to detail

Adaptability to fast-paced environment

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.With us, you’ll find:A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.Job Description:The Intellectual Property Project Assistant II provides administrative support to the IP Prosecution, Transactions & Strategy practice group attorneys and support staff. This position assists with departmental file organization and maintenance as well as basic document creation. The Intellectual Property Project Assistant Project Assistant II works under immediate supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.Essential Functions and Responsibilities:Prepare time sensitive client reporting letters for various U.S. Patent and Trademark Office (USPTO) actions and submissions and assist with client reporting for international IP mattersAssist with the invoice intake and billing process including saving files to the Firm’s document management system (DMS) and submitting through Chrome RiverCollaborate with IP Legal Practice Specialists/IP Filing Specialists and the Information Governance department to open new client mattersMaintain client folders within the DMS including uploading, organizing and archiving documentsDownload patent materials from the USPTO and compile client document filesReview various USPTO communications for accuracyUpload/download patent-related documents, correspondence, and data to and from client systems and databasesAssist IP Filing Specialists and IP Paralegals prepare and file patent applications, information disclosure statements, issue fee payments and fee address formsAssist with new client intake and transfersAssist IP Filing Specialist in preparing and filing US formality document with the USPTOAssist IP Filing Specialists in preparing corrected formality documents for filing with the USPTOReview and update dockets dailyAssist in performing status checksJob Specifications:High school diplomaAt least three (3 years of related work experienceKnowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)Strong written and verbal communication skillsStrong organizational skillsStrong attention to detailAbility to work effectively in a fast-paced environmentAbility to learn new concepts and skills quickly-Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $59,000 - $86,000Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hearEmployee must occasionally lift up to twenty (20) poundsWork Environment:Typical indoor office environmentDisclaimer:The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.