Intellectual Property Administrator

G&W Electric Co.; Bolingbrook (IL); On-site; USD 62,000 - 84,493; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Tuition reimbursement

401(k) plan

Profit sharing

Vacation

State-of-the-art facility

Job summary

G&W Electric Co. in Bolingbrook, IL seeks an Intellectual Property Administrator to manage patents, trademarks, copyrights, and trade secrets, coordinating with outside counsel and internal teams.

You will own invention disclosure processing, oversee patent filings and renewals, track deadlines, and help protect the company's innovative technology in a manufacturing environment.

Qualifications

• Minimum five years of domestic patent prosecution experience.
• Bachelor's degree and/or Paralegal Certificate preferred; Associate's degree required.
• Proficiency in MS Outlook, Word, and Excel.
• Experience with invention disclosures and patent council support.
• Familiarity with engineering drawings and 3D CAD preferred.

Responsibilities

• Provide administrative support to engineering and process departments for IP matters focused on patents.
• Own invention disclosure processing, including support to the patent council.
• Provide support and updates to inventors during the disclosure process.
• Oversee application and registration processes for IP rights, maintaining accurate records and managing renewals.
• Assist engineers and inventors with invention disclosure preparation, submission, and follow up with outside patent attorneys.
• Coordinate with internal personnel and external patent attorneys for scheduling and conducting invention review meetings.
• Organize, update, and maintain electronic IP files and data, ensuring accuracy and adherence to company protocols.
• Collaborate with outside patent attorneys to prepare, file, and prosecute new patent applications.
• Serve as a liaison between inventors, internal teams, external legal agencies, and patent offices, ensuring compliance with legal requirements.
• Review and process official communications, track docket dates for patent prosecution and internal project deadlines.
• Coordinate, route, and track foreign filing recommendation forms and instructions within the enterprise.
• Conduct research to track industry patents, identify potential infringements, and contribute to the company IP strategy.
• Assist with patent due diligence projects, including patentability studies and patent clearance investigations.
• Assist with IP recognition-related processes and events.
• Understand, improve, and simplify IP workflows.
• Generate reports and monitor deadlines to ensure timely completion of tasks.

Skills

Patent prosecution

Engineering drawings

3D CAD models

Time management

Communication

Education

Bachelor's degree

Paralegal Certificate

Associate's degree

Tools

MS Outlook

MS Word

MS Excel

IP database management

Job description

Intellectual Property Administrator

The Intellectual Property (IP) Administrator is a specialized professional responsible for managing and safeguarding the organization\'s intellectual property assets, including patents, trademarks, copyrights, and trade secrets. The role ensures IP rights are properly documented, maintained, and enforced, aligning with the organization\'s strategic goals. The IP Administrator liaises with external IP counsel and relevant authorities to navigate the global landscape of intellectual property law.

Responsibilities

• Provide administrative support to engineering and process departments for IP matters focused on patents.
• Own invention disclosure processing, including support to the patent council.
• Provide support and updates to inventors during the disclosure process.
• Oversee application and registration processes for IP rights, maintaining accurate records and managing renewals to ensure ongoing protection.
• Assist engineers and inventors with invention disclosure preparation, submission, and follow up with outside patent attorneys.
• Coordinate with internal personnel and external patent attorneys for scheduling and conducting invention review meetings.
• Organize, update, and maintain electronic IP files and data, ensuring accuracy and adherence to company protocols.
• Collaborate with outside patent attorneys to prepare, file, and prosecute new patent applications.
  • Serve as a liaison between inventors, internal teams, external legal agencies, and patent offices, ensuring compliance with legal requirements.
  • Review and process official communications, track docket dates for patent prosecution and internal project deadlines.
  • Coordinate, route, and track foreign filing recommendation forms and instructions within the enterprise.
• Conduct research to track industry patents, identify potential infringements, and contribute to the company IP strategy. Assist with patent due diligence projects, including patentability studies and patent clearance investigations.
• Assist with IP recognition-related processes and events.
• Understand, improve, and simplify IP workflows.
• Generate reports and monitor deadlines to ensure timely completion of tasks.

Qualifications

• Minimum of five (5) years of domestic patent prosecution experience in a law firm or engineering design environment.
• Bachelor\'s degree and/or Paralegal Certificate preferred. Associate\'s degree required.
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Technology literacy with a willingness to learn about innovative technologies.
• Preferred: proficiency in viewing and understanding engineering drawings and 3D CAD models.
• Skills & competencies:
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and the ability to work independently and collaboratively.
  • Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
  • Ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
  • High attention to detail and strong analytical skills.
  • Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
  • Flexibility to respond calmly in stressful or rapidly changing circumstances.
  • Reliable, punctual, and able to meet deadlines under pressure.
  • Ability to maintain confidentiality of organization information.

Physical Demands / Working Conditions

• Work is performed in both office and manufacturing floor environments.
• May involve standing, walking, and occasional lifting up to 30 lbs.
• Use of safety equipment and adherence to safety protocols is required.

What We Offer

Typical pay is $62,000 – $84,493 annually. Pay is based on candidate skills, experience, and qualifications.

This position is eligible for participation in our Quarterly Incentive Pay Program.

G&W Electric offers a comprehensive benefits package that includes:

• Medical, Dental and Vision Insurance
• Short and Long-Term Disability
• Life Insurance
• Health club membership program and reimbursement
• Employee Assistance Program
• Tuition Reimbursement
• 401(k)
• Annual Profit Sharing
• Vacation
• Air-conditioned/heated state-of-the-art manufacturing facility

About G&W Electric

Innovating since 1905, G&W Electric is a global leader in engineered electrical power grid solutions. We foster an entrepreneurial environment that encourages growth and success for our employees.

G&W Electric is an Equal Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. We participate in the E-Verify process for all new hires.

*G&W Electric participates in the E-Verify process for all new hires.

VEVRAA Federal Contractor