Integrated Master Scheduler Business Analyst

Diaconia; United States; On-site; USD 60,000 - 65,000; Full time

Job summary

Diaconia in the United States is seeking a junior Integrated Master Schedule (IMS) / Scheduling Analyst to translate federal client objectives into workable project plans and timelines.

This hands-on Microsoft Project role goes beyond data entry; you will work with task owners to understand the work, sequence activities, and keep schedules current under the guidance of the Program Manager or senior scheduler.

Qualifications

• Bachelor's degree in business, management, or related field, or equivalent experience.
• 0–2 years in project coordination, scheduling, or related analysis.
• Hands-on Microsoft Project experience with tasks, milestones, baselines, and progress tracking.
• Ability to explain schedule logic and coordinate inputs from multiple owners using Excel, Word, and PowerPoint.
• U.S. Citizenship as required by federal client and ability to obtain Public Trust.

Responsibilities

• Build and maintain Microsoft Project schedules using WBS, durations, milestones, dependencies, and owners.
• Meet with program staff to develop assumptions, sequences, and realistic completion dates.
• Enter status updates and compare with the baseline to track progress.
• Identify missing dependencies and potential critical-path impacts; propose recovery options.
• Support IMS templates and prepare milestone summaries and look-ahead schedules.

Skills

MS Project

Scheduling

Excel

PowerPoint

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Project

Excel

Word

PowerPoint

Job description

Full-time

Position summary

We are seeking a junior Integrated Master Schedule (IMS) / Scheduling Analyst to translate Federal Client screening program objectives into workable project plans and timelines. This hands‑on Microsoft Project role requires more than entering dates: the analyst works with task owners to understand the work, sequence activities, link dependencies, and keep schedules current under the guidance of the Program Manager or senior scheduler.

Responsibilities

• Build and maintain Microsoft Project schedules using defined Work Breakdown Structures (WBS), task durations, milestones, dependencies, and assigned responsibilities.
• Meet with program and technical staff to develop planning assumptions, confirm logical task sequences, and document realistic completion dates.
• Collect status updates; enter actual starts/finishes, remaining durations, and approved changes; compare progress with the approved schedule baseline.
• Identify missing dependencies, conflicting dates, delayed milestones, and potential critical‑path impacts; flag concerns and help evaluate recovery options with the scheduling lead.
• Support common IMS templates and integration of assigned portfolio schedules; prepare milestone summaries, look‑ahead schedules, and accessible briefing inputs, coordinating impacts with financial and risk analysts.

Deliverables supported

Support initial IMS delivery within 30 days after contract award, followed by weekly updates and updates arising from meetings; prepare assigned schedule analyses and reporting inputs.

Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization"

Minimum Required qualifications

• Bachelor's degree in business, project management, operations, or a related field, or an equivalent combination of education and relevant experience.
• Junior experience profile: 0-2 years of project coordination, scheduling, or related analytical experience; internships and substantive academic projects may be considered.
• Hands‑on Microsoft Project experience creating and updating schedules, including task hierarchies, dependencies, milestones, baselines, and progress tracking; experience may come from work or structured projects.
• Ability to explain schedule logic, organize inputs from multiple task owners, and communicate clearly using Microsoft Excel, Word, and PowerPoint.
• *U.S, Citizen as required by federal client
• * Public Trust Clearance

Preferred qualifications

Exposure to federal acquisition or program management, Integrated Master Plans (IMPs), screening technology programs, or critical‑path analysis.

$60,000-$65,000