Integrated Care Coordinator - TRMD

University of Utah; Salt Lake City (UT); On-site; USD 42,000 - 66,000; Full time

Job summary

University of Utah Health Hospitals and Clinics in Salt Lake City seeks a care coordinator to manage complex patient journeys, schedule multi-specialty appointments, imaging, and tests, and liaise between patients and the health system.

The role emphasizes independent judgment, collaboration with multiple disciplines, and proactive communication to ensure timely, high-quality patient care.

Qualifications

• Associate’s degree or two years’ healthcare coordinator experience.
• Minimum of 3 years of experience in healthcare coordination or an administrative role.
• Experience with Epic scheduling and referrals preferred.

Responsibilities

• Coordinates patient care across different providers, specialties, and care settings; focuses on chronic and high-acuity cases.
• Serves as the primary liaison between patients, internal and external physicians and clinical teams; assesses needs, triages calls, provides information.
• Manages surgery scheduling; places case requests, secures OR times, coordinates with reps for supplies, ensures documentation.

Skills

Epic scheduling

Insurance benefits & authorizations

Multidisciplinary care coordination

Microsoft Office

Strong communication

Patient liaison

Complex scheduling

Independent judgment

Education

Associate’s degree or two years healthcare coordinator experience

Tools

Epic

MyChart

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

REQUIRES APPROVAL FROM COMPENSATION PRIOR TO POSTING OR RECLASSIFICATIONThis position serves as the primary contact and care coordinator for complex patients through an extended course of treatment. Responsibilities include managing the coordination of care, such as scheduling multi-specialty appointments, advanced imaging, and diagnostic testing. The role involves continuous interaction with patients throughout their treatment journey, anticipating, recognizing, and solving issues, acting as a liaison between patients and the healthcare system, responding to patient inquiries, and facilitating the resources necessary for optimal patient care. This role requires close collaboration with multiple healthcare disciplines across the institution and with other organizations at a high level to ensure the best possible outcomes for patients. The coordinator receives minimal guidance and often exercises independent judgment in handling intricate patient scheduling needs.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Coordinates patient care across different providers, specialties, and care settings. Focuses on chronic and high-acuity cases to ensure integrated, continuous treatment.

• Serves as the primary liaison between patients, internal and external physicians and clinical teams, assessing patient needs, triaging calls, and providing detailed clinical and procedural information.

• Manages surgery scheduling, including placing case requests, securing OR times, coordinating with reps for specialized supplies, and ensuring accurate documentation.

• Oversees referral work queues, manages and expedites referrals, and ensures the accurate and timely completion of prior authorizations for tests, imaging, and procedures.

• Collaborates with external providers to obtain medical records, images, and labs for new and return patients.

• Maintains clinic reports, manages waitlists, reconciles visits, and updates all patient-facing documentation.

• Educates patients on procedural expectations, clinic resources, and financial requirements through MyChart messages and other communication channels.

• Manages Epic work queues for advanced level scheduling, addresses non-medical MyChart inquiries, and oversees all e-faxes and outreach workflows.

• Scrubs clinic schedules to confirm procedural accuracy and verify receipt of all necessary records and imaging.

• May be required to support and coordinate patient needs with internal and external programs.

Knowledge / Skills / Abilities

• In-depth knowledge of Epic system scheduling and referrals and template development, and management.

• In-depth understanding of insurance benefits, authorizations, and appeals processes.

• Proficient with surgical case coordination and multidisciplinary care.

• Proficient in all Microsoft suite products. (Word, Excel, Outlook, Teams, Etc.)

• Strong coordination and organizational skills.

• Excellent communication and liaison skills.

• Ability to handle complex scheduling and patient support tasks.

• Ability to provide detailed instructions and support to patients and clinical team members.

• Ability to coordinate between specialties for complex cases.

• Ability to facilitate effective communication between patients, physicians, and clinical staff.

Qualifications

Required

• Associate’s degree or two years’ healthcare coordinator experience.

• Minimum of 3 years of experience in healthcare coordination or an administrative role.

Qualifications (Preferred)

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This position involves light work that may exert up to 20 pounds and may consistently require light work involving lifting, carrying, pushing, pulling, or otherwise moving objects. This position involves standing for extended periods of time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Non Indicated, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking

Multi-lingual Candidates Welcomed

EEO Statement

University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.

All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Aff... The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu/

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or Hospitals and Clinics Human Resources at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Requisition Number 86631
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule M-F
Clinical/Non-Clinical Status Non-Clinical
Location Name Huntsman Mental Health Institute (HMHI)
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department HMH ANC 93H TRMD
Category Customer Service
Workplace Set Up On-site