Intake Assistant

Suncoast Center, Inc.; Saint Petersburg (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Paid Time Off

Job summary

Suncoast Center, Inc. is seeking an administrative intake specialist in Saint Petersburg, FL. You will act as the initial contact for referrals, enter data into Avatar, and coordinate appointments for clients and providers.

You will support enrollment processes, maintain accurate records, and respond to inquiries with a courteous, patient-focused approach in a busy behavioral health environment.

Qualifications

• One year clerical/data entry with minimum two years in customer service in a medical, behavioral health or social services setting.
• Experience with an electronic medical record is preferred.
• Ability to read and comprehend instructions, write legibly, document concurrently, and operate standard office equipment.

Responsibilities

• Serve as access and intake point for new referrals and schedule or reschedule clients as needed.
• Enter referrals from mail/phone/email and log them in Avatar within 24 hours.
• Provide information and referrals to consumers and direct calls to the appropriate staff.
• Maintain accurate Avatar data entry and patient records with proper documentation.
• Collaborate with team to ensure smooth intake and enrollment processes.
• Maintain professional communication with clients, guests, and staff in a warm, friendly manner.

Skills

Clerical skills

Data entry

Customer service

Microsoft Office

EMR experience

Education

High school diploma or GED

Tools

Avatar EMR

Job description

Job Duties

• Functions as access and intake point for new referrals.
• Speaks in a warm, friendly manner consistently to all clients, guests and staff.
• Enters referrals received by mail/phone/email and walk-in into Avatar within 24 hours of receipt.
• Create Call Intake records in Avatar from third party manual electronic referrals.
• Accurate Avatar Data Entry.
• Schedule or reschedule Hospital Discharge clients for Intake in the Open Access Clinics in preparation for screening or immediate enrollment.
• Process Care Connect referrals from partner agencies.
• Follow-up on all third party referrals to engage and to confirm disposition of the referral.
• Ensure that all manual referral documents are forwarded to HIM Dept. with a permanent medical record number.
• Schedules appointments for clients and providers as needed.
• Answers the telephone in a professional manner and directs the call to the appropriate person.
• Provides information and referral sources for consumers if needed.
• Relates well with others and deals calmly with a diverse population.
• Follows up on all pending client issues.
• Works well in a team environment.
• Is cross-trained to perform all duties required of the Department and covers assignments delegated to other team members when necessary.
• Coordinates with client/staff to obtain solutions to problems.
• Establishes and prioritizes job tasks, desired solutions to problems and develops a realistic plan for their accomplishment.
• Accomplishes individual goals.
• Additional duties as assigned.

Education

High school graduate or GED certificate.

Licensure

N/A

Experience

One year clerical/data entry with minimum two years in customer service with a medical, behavioral health or social services organization; experience with an electronic medical record preferred. Must be able to read and comprehend written instructions; write legibly; document concurrently, and operate office equipment (fax machine, copier, multi-line phone, computer including Microsoft Office and electronic medical records); file accurately and keep records.

Typing Test Required

Must pass typing test.

Negative Drug Screening

Negative Drug Screening prior to hire and throughout employment.

Clear Criminal Background Check

Clear Criminal Background Check throughout employment with Suncoast Center and local checks prior to hire and annually along with DCF Level II prior to hire and as required by DCF, and Must have valid Florida Driver's License Motor Vehicle checks prior to hire and annually with acceptable driving record maintained throughout employment along with reliable vehicle, valid registration, and valid vehicle insurance. (must be in compliance with Florida Laws and Administrative Codes with fingerprinting and determined to be of good moral character).

Working Conditions

Indoor work. Busy, high stress office. Ability to work in high-stress environment; ability to work in a team/multi-staff office setting; excellent customer service skills, both in person and on the telephone; ability to be flexible, able to multi-task and learn new procedures readily, copy machine, personal computer, calculator, fax machine, data entry.

Computer Literate

Experience with an electronic health record a plus.

Benefits & Perks

Health & Wellness

• Medical, dental, and vision insurance with 0 copy for Teledoc Appointments
• EAP Supports
• Company Paid Basic Life, Accidental Death and Dismemberment, and Long term Disability
• Options to secure additional Life/AD&D as well as short term disability

Work-Life Balance

• Paid time off + 10 company paid holidays
• Growth & Development
• Professional development options through our Learning Management System and live trainings
• Other Perks
• 403b with up to a 5% company match
• Monthly Social Committee Events
• Suncoast Center, Inc follows all federal guidelines related to marijuana use
• All positions require a screening through the Clearinghouse. This site was implemented under the directive of House Bill 531 (2025). https://info.flclearinghouse.com/