Intake and Release Specialist

El Paso County (CO); Colorado Springs (CO); On-site; USD 58,000 - 71,000; Full time

Job summary

El Paso County Sheriff's Office seeks a detail-oriented records and processing specialist to manage arrest documents, court paperwork, and detainee histories. The role emphasizes accurate data entry, correct paperwork, and lawful detention practices within a high-security environment.

Responsibilities include coordinating with deputies, medical staff, and court personnel, handling bonding procedures, and maintaining timely, compliant records while supporting shift operations across day, swing,

Qualifications

• Must be honest, truthful and trustworthy with a high degree of integrity.
• Ability to comprehend and accurately maintain a variety of detailed records and information.
• Must have knowledge of legal criminal statutes.
• Ability to perform accurate data entry and organize paperwork.
• Ability to use office equipment including telephone, teletype, computer, typewriter, calculator, fax machine, copier, digital fingerprint scanner and digital photography equipment.
• Maintain regular and punctual attendance.

Responsibilities

• Processes arrest documents, court paperwork and personal history of detainees.
• Ensures lawful detention and release of individuals from custody.
• Ensures accuracy of arrest information and paperwork.
• Collects processing and bonding fees as appropriate; assists in other areas as needed.
• Communicates with deputies, administrative technicians, bookkeepers, classification counselors, medical staff and property technicians to share information for safety and security.
• Responds to inquiries from public and detainees regarding jail policy and bonding information.
• Completes filing of admits/releases during shift changes; updates nightly release files.
• Performs in-custody bookings and notifies applicable officers for holds.

Skills

Honesty

Data entry

Record keeping

Legal knowledge

Office equipment

Attendance

Education

High school diploma

Criminal justice degree preferred

Tools

Teletype

Digital fingerprint scanner

Digital photography equipment

Computer & office equipment

Job description

Base pay for this position will be $64,191.60

The Sheriff’s Office provides public safety at all times and therefore every position is deemed essential. All positions are in-person and not eligible for remote work. Every position is also subject to recall based on the needs of the Office to keep the community safe.

This position has an anticipated work schedule of:

Days: 0630 - 1430 (6:30am - 2:30pm), with days off varying based on operational needs. Subject to change.

Swings: 1350 - 2150 (1:50pm - 9:50pm), with days off varying based on operational needs. Subject to change.

Midnights: 2110 - 0710 (9:10pm - 7:10am), with days off varying based on operational needs. Subject to change.

Please be advised this position may close without advance notice, should we receive a sufficient number of applicants.

Processes arrest documents, court paperwork and personal history of detainees. Responsible for ensuring lawful detention and release of individuals from custody. Ensures accuracy of arrest information provided by arresting officer or appropriate agency. Ensures correct paperwork and inmate identification for releases. Ensures prompt processing of detainees for admission to and release from the Sheriff's Office detention facilities. Collects proper processing and bonding fees as appropriate. Assists in other areas as needed.

• Verifies that charging documentation and committal paperwork match. Ensures that probable cause affidavits are properly notarized and all documents have original signatures. Verifies that all money and property arriving in the facility are accurately counted and logged. Distributes proper paperwork to courts, Colorado Springs Police Department Records and Identification Section and Pre-Trial Services. Contacts medical unit, if necessary, to respond and evaluate detainees who may require medical treatment or clearance to be accepted into the facility.
• Communicates with deputies, administrative technicians, bookkeepers, classification counselors, medical staff and property technicians to ensure that important information about detainees is shared with necessary persons toensure facility safety and security, state statutes and constitutional rights are not violated or compromised.
• Responds to inquiries from the public and detainees regarding jail policy, bonding information and receipt of funds for detainee accounts.
• Contacts and communicates, as needed, on a regular basis with members of the public, arresting officers, Colorado Springs Police Department Identification clerks, officers of the court, bonds persons, United States Immigration and Customs Enforcement (ICE) agents, and probation and parole officers to gather and share important admit and release information. During shift change completes filing of admits and releases.
• Updates files on nightly releases. Teletypes other agencies to request inmate transfer when additional holds are in place and local charges are complete.
• Runs all scheduled releases, bonding or court ordered, for warrants. Locates and/or confirms warrants
• Accurately accounts for all monies used for bonds, fine and costs and bonding and processing fees. Writes cash bond receipts and bond documents. Accepts money for inmate accounts and prepares receipts.
• Completes formal computer admit, ensuring that charges, correct classification of charges, bond amounts, court dates and court divisions are accurately entered into the detainee's formal admit record.
• Performs in-custody bookings. Calls Parole and/or Probation Officers for holds. Completes courtesy hold paperwork (money, property, and hold form).
• Performs victim notification upon release of suspect, if required.
• Completes letters to courts for stay of executions who fail to show. Answers telephones and gives bonding information.
• Performs other duties as required.

Knowledge, Skills, and Abilities:

• Must be honest, truthful and trustworthy and possess a high degree of personal integrity.
• Ability to comprehend and accurately maintain a variety of detailed records and information.
• Must have ability to acquire thorough knowledge of legal criminal statutes.
• Ability to perform accurate data entry and organize paperwork.
• Ability to use office equipment including telephone, teletype, computer, typewriter, calculator, fax machine, copier, digital fingerprint scanner and digital photography equipment.
• Maintain regular and punctual attendance.

Required Education and Experience:

• High school diploma or equivalent education.

PreferredEducation and Experience:

• College degree in criminal justice or related field.

Licenses/Certificates:

• Must obtain and maintain Criminal Justice Information System (CJIS) Compliance within six months of employment.

Pre-Employment Requirements:

• Must pass conditional post offer background investigation, truth verification examination, drug screen, Tuberculosis testing, and physical examination.

Duties are performed in a highly stressful, closed environment with minimal exposure to windows. Potential exposure to violent inmates, use of foul and disrespectful language, offensive smells, excessive noise, body fluid and airborne pathogens. Ability to safely lift and carry up to fifty pounds frequently. Sheriff’s Office employees must complete tuberculosis testing as applicable to the specific position prior to job assignment and periodic testing thereafter.