Instrument Coordinator-KP SPD-Day Shift (35 Hours)

NYU Langone Health; New York (NY); On-site; USD 66,000 - 78,000; Full time

Job summary

NYU Langone Health in New York, NY, is seeking an Instrument Coordinator-KP SPD for the Day Shift to ensure precise instrument set preparation and timely delivery to the operating rooms. This role focuses on accuracy, scheduling coordination, and communication with OR staff and SPD leadership.

The position requires CSP experience or a Bachelor’s degree with CSP credentials, certification (HSPA/CBSPD), and a commitment to instrument standardization and efficiency.

Qualifications

• Bachelor's degree or CSP-focused credentials required.
• Certification as CST/HSPA or CBSPD preferred.
• Experience in central sterile processing and instrument handling is required.

Responsibilities

• Assemble and weigh instrument sets per AAMI standards.
• Coordinate instrument needs for next-day OR cases with the schedule.
• Order, refurbish, and track damaged or missing instruments.

Skills

Communication

Organization

Analytical thinking

Education

Bachelor's degree

Certified Registered Central Service Technician (HSPA/CBSPD)

Other CSP certifications

Tools

SPM Software

Job description

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:

We have an exciting opportunity to join our team as an Instrument Coordinator-KP SPD-Day Shift (35 Hours).

In this role, the successful candidate The Instrument Coordinator is responsible for completion and accuracy of new instrument sets, assessment and evaluation of instrument tray packaging and weight, acquisition and replacement of new instruments and damaged or missing instruments. The Instrument Coordinator will communicate daily with the charge resource nurses in each OR department. This person will meet daily with the Central Sterile Processing Department Management and Lead Technicians to assure concise communication. Assists with preparation of case cart build and coordination of instrument delivery to the Operating Rooms. Prepares instrument refurbishing schedules, maintains an organized work area, and accounts for instrumentation released and received for refurbishing. Controls and minimizes the individual peel-pouched items in the instrument storage area, using these instruments in sets when needed, and supply overstocked instrumentation to SPD. The Instrument Coordinator must be able to resolve problems related to instruments, implants, drills, and all power equipment. The Coordinator analyzes instrument usage through various tracking reports, identifies need for modification of usage/tray-builds and adjustments to preference cards. Has authority to influence decision makers on modifications to preference cards or inventory orders.

Job Responsibilities:

• Perform other departmental duties as needed
• Coordination of instrumentation needed for the following day with the OR schedule. This includes capturing all of the booked and add-on procedures.
• Responsible for ordering replacement instrumentation and refurbishing of damaged or missing instrumentation. Makes recommendations to management of modification needs of future instrument orders based on analysis of past tray builds and usages.
• Independently determines appropriate container size for instrument containers, assess needs for custom made instrument carriers, weigh and assemble instrument sets according to AAMI standards.
• Assist OR team leaders with open instrumentation projects, building instrument trays if needed for coverage, documenting manufacturer recommendations, and getting new trays into circulation. Identifies and suggest cost- saving approaches to storage and purchasing of inventory.
• Act as liaison between Surgical Services and the Sterile Processing Department, communicating clear messages between Surgical Services and SPD to prioritize needs and complete instrumentation projects.
• Attends/conducts instrument tray optimization/reduction meetings
• Maintains a well-organized instrument storage area, controlling and minimizing peel-pouched instrumentation.
• Maintains database of instruments ordered for services provided
• Provides alternatives to instrumentation from different manufacturers
• Works with vendors to obtain quotes for custom instruments and education
• Creates, updates, and makes recommendations for updates to count sheets based on user needs
• Maintain inventory/supplies for instruments
• Assists leadership team with oversight of front line staff as needed
• Perform QA audits on instrument trays (as needed)
• Regularly audits case carts for completion (if applicable)
• Orders other department supplies (as needed)

Minimum Qualifications:

To qualify you must have a To qualify you must either:

Have a Bachelors degree and one year Central Sterile Processing (CSP) experience. Must be Certified Registered Central Service Technician though Healthcare Sterile Processing Association (HSPA) or CBSPD.

OR

2 years of experience (at least one of those years must be Central Sterile Processing experience), be Certified Registered Central Service Technician though Healthcare Sterile Processing Association (HSPA) or CBSPD, and have at least 1 of any of the following certifications:

• Certified Registered Central Service Technician (CRCST)
• Certified Instrument Specialist (CIS)
• Certified Endoscope Reprocessor (CER)
• Certified Healthcare Leader (CHL)
• Lean Six Sigma Green Belt
• Lean Six Sigma Black Bet
• Certified Surgical Technologist (CST) via
• National Board of Surgical Technology and Surgical Assistant
• National Commission of Certification for the Certification of Surgical Assistants
• American Board of Surgical Assistants

Required Licenses:

Central Sterile tech (HSPA)

Preferred Qualifications:

3 years experience with surgical instruments. Knowledge of instrument tracking software such as SPM. Customer service experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $78,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here