Instructional Assistant (Part-Time)

State Center Community College District; Fresno (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

State Center Community College District in Fresno seeks an administrative assistant to support faculty and students in DSP&S services. Under supervision, you will schedule appointments, proctor tests, and coordinate accommodations to ensure accessible learning.

The role involves preparing materials, training student aides, maintaining records, and safeguarding confidentiality. You will interact with instructors, staff, and students to provide reliable support in a busy academic environment,

Qualifications

• High school diploma or GED and 1 year of instructional or tutorial assistance experience, or equivalent combination.
• Knowledge of office practices and basic math; ability to use computers and standard software.
• Familiarity with accommodations for DSP&S students and distance learning processes.

Responsibilities

• Assist instructors by preparing materials and setting up media equipment for classroom use.
• Schedule testing appointments and coordinate room usage for accommodations.
• Proctor tests, monitor students, and prepare incident reports as needed.
• Provide input in selecting and training student aides and monitor their timesheets.
• Promote equity-minded practices and cultural competency within the district.

Skills

Student guidance

Admin support

Communication

Data entry

Equity awareness

Education

High school diploma or GED

1 year related experience

Tools

Office software

DSP&S database

Scanner/Scantron equipment

Job description

Under general supervision, provides a variety of assistance to faculty and students in an assigned academic department, lab or center; schedules appointments, coordinates with instructors and arranges for and proctors tests, following established procedures applicable to individual students; scores tests and enters data in student records; maintains a clean, safe and orderly laboratory and learning environment; and performs related duties as assigned.The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Assists instructors in assembling and preparing materials and handouts for classroom use; readies media equipment, software applications and distance learning equipment for classroom use; ensures equipment is in sound working order or arranges for repairs by Information Technology staff.
• Schedules students by telephone or in person for testing appointments, following guidelines and procedures; schedules use of rooms to meet individual student accommodation requirements; coordinates with instructors to obtain tests to be administered; accesses the DSP&S student database to identify accommodations approved for individual students; reserves specialized equipment, arranges for readers or writers or makes other accommodation provisions.
• Proctors tests and monitors students during testing to ensure integrity of the testing process; provides calm and reassurance to minimize students' testing anxiety utilizing established approaches; prepares incident reports in the event a student fails to follow testing procedures; scores tests using computer tools or Scantron equipment; records test results and forwards results and testing materials to instructors.
• Provides input in selecting and trains student aides; schedules and monitors the work of aides; reviews student aide timesheets.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity‑minded practices within the District.

OTHER DUTIES

• Provides backup for other college administrative staff; assists students by answering questions about the application process, orientation and other matters.
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Office practices and procedures including recordkeeping.
• Uses and operations of office equipment including computers and copiers.
• Basic math.
• Correct English usage, including spelling, grammar and punctuation.
• Knowledge of specific instructional area to which assigned, including, as applicable, a general knowledge of accommodations and associated equipment approved for DSP&S students and distance learning classroom processes.

Skills and Abilities to:

• Provide effective guidance to students in applicable area of assignment; accurately, thoroughly and clearly answer students' subject‑matter and technology questions.
• Provide day‑to‑day administrative and technical support to instructors in carrying out their responsibilities.
• Organize, set priorities and exercise sound judgment within areas of responsibility.
• Walk students through uses and operations of specialized equipment and software.
• Analyze, interpret, explain and apply relevant procedures and guidelines applicable to the work.
• Maintain the confidentiality of department and student records and information.
• Use tact, discretion, courtesy, empathy and patience in dealing with sensitive and difficult students and situations.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service‑oriented practices.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and standard business software.
• Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE

Graduation from high school or GED equivalent and at least one year of responsible experience providing instructional or tutorial assistance to students; or an equivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

Certain assignments may require a California driver's license and the ability to maintain insurability under the Districts vehicle insurance program.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve routine problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work with constant interruptions; deal with dissatisfied or upset individuals; and interact with District managers, faculty, staff, the public and others encountered in the course of work.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees in this class work under typical office or classroom conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

INITIAL TESTING, TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: DECEMBER 2, 2026

ORAL BOARD ASSESSMENT: DECEMBER 8 - 10, 2026

The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

ELIGIBILITY LIST

Only the most qualified applicants who achieve a passing score on the assessment will advance to the next phase of the recruitment process. Candidates who pass all components of the assessments will be placed in rank order on a Districtwide Open‑Competitive List. Using the same process, a separate Districtwide Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies Districtwide for at least six (6) months.

The current vacancy is with Madera Community College.

PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT.

ACCOMMODATIONS

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably.