Institutional Review Board Coordinator

Northwell Health; Town of North Hempstead (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Northwell Health in New York seeks an IRB Coordinator to manage meetings, prepare agendas/reports, and update the IRB database. You will ensure timely communications with investigators and maintain compliance with federal and local regulations.

The role emphasizes documentation, archiving, and collaboration with IRB managers to track progress and respond to inquiries. Strong MS Office skills are essential.

Qualifications

• High School Diploma or equivalent required.
• 0-1 years of relevant experience, required.
• Bachelor's degree preferred.
• Fluent with MS Office (Outlook, Word, Excel), highly preferred.
• Strong oral and written communication skills, highly preferred.

Responsibilities

• Coordinates IRB meetings and review activities.
• Prepares technical materials and correspondence, including agendas and reports.
• Maintains communications with IRB members; coordinates review workflow and assigns protocols.
• Reviews submissions for completeness and compliance with regulations; requests missing information.
• Updates and maintains records related to committee membership and tracking logs.
• Oversees archiving of terminated IRB files and responds to inquiries.
• Ensures IRB files are organized and compliant with requirements.
• Monitors progress reports and prepares correspondence to ensure timely compliance.
• Assists IRB managers with review of progress reports and updates database.
• Assists IRB management as necessary.
• Performs related duties as essential under ADA.

Skills

MS Office

Strong communication skills

Oral and written communication

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

IRB database software

Job description

Job Description

Coordinates IRB meetings and review activities: provides preliminary review of IRB submissions; prepares relevant materials and necessary correspondence, including agendas and reports. Updates and maintains IRB database.

Job Responsibility

• Coordinates meetings and review activities.
• Prepares technical materials and necessary correspondence, including agendas and reports.
• Maintains effective communications with IRB members; coordinates IRB review work-flow and assigns protocols to board members for review.
• Reviews project submissions for completeness and compliance with federal and local regulations; communicates with investigators and coordinators for any additional information or materials; prepares and enters information into database for new submissions.
• Updates and maintains records related to committee membership, maintains various tracking logs and files related to IRB activities.
• Oversees the archiving of terminated IRB files and responds to general information queries from investigators and study coordinators regarding IRB procedures.
• Ensure IRB files are organized and in compliance with local, state and federal requirements.
• Monitors/tracks progress reports and prepares correspondence to ensure timely compliance; communicates with investigators and coordinators for additional information or materials.
• Assists IRB managers with review of progress reports, prepares response to investigators and updates database.
• Assists IRB management, as necessary.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• High School Diploma or equivalent required.
• 0-1 years of relevant experience, required.
• Bachelor's degree, preferred
• Fluent with MS Office (Outlook, Word, Excel), highly preferred
• Some exposure to or experience with research, preferred
• Strong oral and written communication skills, highly preferred

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).