Inside Sales & Customer Service Representative

Paycom; Youngstown (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Paycom seeks a customer-oriented service representative to provide customer support, quote and order management, and issue resolution with a focus on accuracy and efficiency. You will engage with customers and outside sales to maintain high satisfaction while handling pricing and reporting tasks.

The role requires strong communication, problem-solving, and multi-tasking abilities within a fast-paced environment. Previous experience in customer support and ERP/CRM systems is preferred.

Qualifications

• College education recommended but not required.
• 2-4 years in proven customer support and order management experience.
• Supply chain management, forecasting, stocking program experience preferred.
• Strong written and verbal communication skills.
• MS Office proficiency (MS Word, PowerPoint, Excel, Outlook).
• Ability to use CRM/ERP systems and maintain accurate records.

Responsibilities

• Effectively manage administrative tasks including incoming calls, order processing, inquiries, issues, filing, and database information.
• Quote preparation, expediting orders, information and sales reporting.
• Identify customer needs to achieve satisfaction and build trust with customers and outside reps.
• Provide accurate information using the correct tools and techniques and ensure timely resolution of issues.
• Pricing administration: price book data entry, monitoring, and updates; reporting.
• Manage customer supply chain management, stocking requirements, and forecasting reviews.
• Assist Engineering to maintain current drawing specifications and item descriptions.
• Document customer interactions and maintain CRM records; pursue proactive outreach and upsell opportunities.

Skills

Customer service

Order management

Communication skills

MS Excel

MS Word

MS Outlook

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

CRM software

ERP systems

Job description

Summary: Customer-oriented service representative to provide customer support, quoting, order management support, claim management, sales support, customer supply chain & forecasting support, provide product/services information and resolve with accuracy and efficiency any emerging problems that our customers require assistance with. The goal is to ensure excellent service standards and maintain a high level of customer satisfaction.Essential Duties and Responsibilities Includes the following:Effectively manage various administrative tasks, including incoming calls, order processing, inquiries, issues, filling, and database information, writing credits, quoting as required, expediting orders, information and sales reportingIdentify and assess customers’ needs to achieve satisfactionStrong verbal, written communication and presentation skillsOperate as the lead point of contact for all matters specific to your customers and outside Sales Reps and Manufacturing RepsBuild sustainable relationships of trust through open and interactive communicationProvide accurate, valid and complete information by using the right methods/toolsHandle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolutionPricing administration activities to include but not limited to price book data entry, price monitoring, pricing updates, tiered level pricing by segment, reportingWork with Procurement and Engineering as needed on requotesManage Customer Supply Chain Management, stocking requirements & forecasting reviewsAssist Engineering to maintain current drawing specifications on file, item description managementKeep records of customer interactions and quoting, outstanding issues, process customer accounts and file documents/save documents in CRM application as requiredEngage customers proactively, be knowledgeable of upcoming needs, forecasts, expected changes, expectations, etc.Actively reach out to customer base, setting goals for targeted contact schedules and outbound calling campaignsManage specific account sales activities and customer concerns, engage as needed where Regional Sales Representative is not assignedLead contact on designated C & D accountsQualification Requirements:Education and/or Experience:College education (associate’s degree, Bachelors preferred) recommended but not required2-4 years in proven customer support and order management experience, preferably in the made-to-order steel or steel service center industriesSupply Chain Management, forecasting, stocking program experience preferredStrong written and verbal communication skillsTrack record of over-achieving quota and excellent teamwork skillsMS Office & Mathematical Skills:Strong proficiency in MS Office products, including MS Word, PowerPoint, Excel and Outlook, preferredExperience using Excel preferredBasic math and writing/grammatical skills and capabilitiesReasoning Ability:Customer orientation and ability to adapt/respond to different types of charactersFlexible, patient, empathetic to customer issues and situationsStrong capability in reasoning and managing customer issues, and thinking through opportunities to upsell and cross-sell Hynes products and services that are the best fit for both the customer and HynesPhysical Requirements:Office environment, and may require extended periods of sitting, computer entry and phone call managementWork Environment:Ability to work in a fast-paced environment while multi-tasking and keeping a positive attitudeAdditional Skills/or Abilities:Strong phone contact handling skills and active listeningFamiliarity with CRM and ERP systems and practiceAbility to multi-task, prioritize and manage time efficientlyEffectively think outside of the box to improve processes and proceduresCompetencies:Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly.Able to learn and properly apply new job-related information in a timely manner. Has the ability to absorb and comprehend job related information from formal training and other formal and informal learning experiences.Interact with others in a way that gives them confidence in one’s motives and representations and those of the organization. Is seen as direct and truthful; keeps confidences, promises, and commitments.Builds constructive working relationships with customers and others to meet mutual goals and objectives. Behave professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds.Makes customers and their needs a primary focus of one’s actions; shows interest in and understanding of the needs and expectations of internal and external customers; gains customer trust and respect; meets or exceeds customer expectationsActs without being asked or required to; achieves goals beyond job requirements; being proactive; taking prompt action to accomplish objectivesOrganizes work, sets priorities and determines resource requirements; determines necessary sequence of activities needed to achieve goalsMonitors and checks work to meet quality standard; demonstrates a high level of care and thoroughness; checks work to ensure completeness and accuracyMaintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organizationParticipates as an active and contributing member of a team to achieve team goals. Work cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishmentsSets high standard and well-defined, realistic goals for oneself; displays a high level of effort and commitment towards completing assignments in a timely manner; work s with minimal supervision; is motivated to achieve