Inside Sales Coordinator/Proposal Coordinator

Jacobs; Dallas (TX); Hybrid; USD 68,000 - 107,000; Full time

Benefits offered by this job

401(k) plan

Stock purchasing program

PPTO

Seven paid holidays

Caregiver leave

Merit increases

Job summary

Jacobs is seeking an Inside Sales Coordinator to join its U.S. federal sales team. You will plan, lead, and support proposals, from SF330s to large, strategic submissions, coordinating pursuit teams and ensuring timely, compliant deliverables.

You will collaborate with account teams, manage a remote-friendly, hybrid work model, write and edit non-technical sections, and apply Jacobs’ sales best practices while coordinating with subcontractors and partners.

Qualifications

• BS/BA in marketing, journalism, English, or technical discipline or 2+ years of relevant proposal coordination experience in lieu of degree
• 2+ years developing and coordinating proposals, presentations, and related sales or business development deliverables
• 2+ years of experience with U.S. federal clients for A-E services, environmental, and/or facilities and infrastructure related SF330s and proposals
• Proposal experience in the engineering, architecture, construction, and/or environmental industries
• Advanced English verbal, writing, editing and proofreading skills
• Strong organizational qualities and attention to detail and quality
• Willing to travel as needed to support pursuits
• Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred)
• US Citizenship

Responsibilities

• Collaborate with account teams across Federal performance unit
• With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Organize, direct, and guide proposal support team to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management and version control on proposal SharePoint sites
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write or edit content for non-technical sections, including interviewing subject matter experts
• Contribute suggested improvements to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures
• Maintain robust internal client network within the business unit and client account teams
• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff
• Implement company image/brand guidelines on assigned projects

Skills

English writing

Oral communication

Attention to detail

Self-starter

Education

Bachelor’s degree in marketing/journalism/English or technical field

Tools

Microsoft Office

Adobe InDesign

Salesforce

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

This candidate may be based in any U.S. location.

As an Inside Sales Coordinator, you’ll be an integral part of Jacobs’ U.S. federal sales organization to plan, lead, and support a variety of assignments on strategic pursuits, and to position Jacobs for success. Working with other members of the team, you’ll work on a variety of proposal activities, ranging from qualification statements and SF330s to task order proposals and large, strategic, complex proposals and presentations. During your time with Jacobs, you will engage with pursuit teams on sales process discipline, win strategy and proposal development, interviews, and presentations; as well as independently lead the coordination, writing, and preparation of proposals of varying sizes for various clients in conjunction with more experienced sales staff.

As an Inside Sales Coordinator, you will

• Work closely with account teams across our Federal performance unit
• With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others
• Work both collaboratively and independently, as appropriate
• Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
• Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
• Schedule, participate in, record, and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file management processes on proposals you support
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write or edit content for non-technical sections, including interviewing subject matter experts, and tailoring resume and project descriptions
• Contribute suggested improvements/additions to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures
• Maintain robust internal client network within the business unit and client account teams
• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff
• Implement company image/brand guidelines on assigned projects

Here's what you'll need

• BS/BA in marketing, journalism, English, or technical discipline or 2+ years of relevant proposal coordination experience in lieu of degree
• 2+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables, preferably including US federal SF330s
• 2+ years of experience with U.S. federal clients for A-E services, environmental, and/or facilities and infrastructure related SF330s and proposals
• Proposal experience in the engineering, architecture, construction, and/or environmental industries
• Advanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality
• Proactive self-starter
• Willing to travel as needed to support pursuits
• Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred)
• Basic proficiency in CRM software (Salesforce preferred)
• US Citizenship

Our health and welfare benefits are designed to invest in you, and in the things you care about

Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $68,400.00 to $106,900.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.