Innovation Ventures Operations Specialist

Cincinnati Children's; Cincinnati (OH); On-site; USD 61,401 - 78,291; Full time

Job summary

Cincinnati Children's is seeking an experienced professional to manage operations and compliance within the Innovation Ventures department. The role involves coordinating various projects, ensuring adherence to reporting obligations, and managing agreements effectively. Candidates should hold a bachelor's degree, have over 3 years of relevant experience, and preferably possess an advanced degree or PMP certification.

Working full-time on the South Campus, this position offers a comprehensive pay range and contributes to a respected environment dedicated to equality and respect.

Qualifications

• 3+ years of experience in technology transfer or compliance operations.
• Experience in managing contracts and agreements.
• Proven ability to coordinate across multiple stakeholders.

Responsibilities

• Direct and coordinate daily operations and projects.
• Monitor compliance and execute reporting obligations.
• Support contract negotiation and maintain accurate agreement records.

Skills

Operational processes support

Compliance activities

Project management

Stakeholder coordination

Education

Bachelor's degree in business administration or related field

Advanced degree or PMP certification preferred

Job description

Job Responsibilities

• Operations & Project Management Support - Direct and coordinate the daily operations of the department in collaboration with leadership. Identify opportunities for improving cost and quality through in-depth analysis. Establish, monitor, and support business processes, SOPs, standardized workflows and related operations tools to promote consistency and continuity across the TTO and affiliated entities. Coordinate assigned projects and initiatives, including collaborating on project plans, budget, resource requirements, track timelines, deliverables, dependencies, outstanding issues, and related follow-up activities using appropriate project management tools and practices. Prepare reports, dashboards, KPI summaries, project documentation, communications, and related materials using information from internal systems and other sources. Conduct scheduled reconciliation and comprehensive review of operational records and workflow activities to support audit-ready operations, operational accuracy and ongoing compliance. Provide administrative and logistical support for meetings and related activities, including scheduling, agenda preparation, meeting materials, minutes, and progress updates.
• Agreement Management & Compliance - Execute and maintain compliance monitoring across the TTO’s active agreement portfolio. Extract, organize, and maintain obligations and reporting requirements from executed agreements, including but not limited to diligence milestones, royalty reports, annual reports, and notices within established tracking systems and workflows. Manage and coordinate counterparty reporting processes, including outreach, tracking, follow-up, receipt validation, and review of submissions for alignment with reporting requirements. Identify overdue, incomplete, or potentially noncompliant obligations and coordinate follow-up or escalation in accordance with established procedures. Maintain organized, audit-ready agreement records and support ongoing operational stewardship of the agreement portfolio through coordination with internal stakeholders and preparation of compliance reporting.
• Contract Coordination - Support workflows related to agreement negotiation and execution. Track agreement workflow status, including drafts, redlines, and execution progress in coordination with legal counsel, compliance, and other internal stakeholders. Streamlines contract workflows by implementing standardized procedures and tracking mechanisms to accelerate review cycles, reduce bottlenecks, and ensure timely execution across all stakeholder groups. Ensure executed agreements are accurately recorded in internal systems and maintain visibility across agreements in process.
• Reporting Compliance - Execute federal and non-federal reporting obligations, including maintaining accurate, audit-ready reporting records and monitoring reporting activities and deadlines. Leverage system integrations, where available, to support automated transfer of invention and patent information to reporting systems. Monitor data integrity across synchronized records, review exceptions and discrepancies, coordinate updates or corrective actions as needed, and conduct periodic reviews on an established schedule to maintain compliance. Escalate complex, non-routine, or judgment-based compliance matters to the Director.

Qualifications

• Bachelor's degree; preferably in business administration, health administration, legal studies, or a related field
• 3+ years of experience in technology transfer, IP management, research administration, compliance operations, contract administration, or a related field
• Demonstrated experience supporting operational processes, compliance activities, or reporting obligations associated with agreements, regulatory frameworks, or similar structured processes
• Experience coordinating across multiple stakeholders, workflows, or operational systems preferred
• Preferred: Advanced degree in a related field or relevant professional certification (e.g., PMP)

Primary Location: South Campus

Schedule: Full time

Shift: Day (United States of America)

Department: Innovation Ventures

Employee Status: Regular

FTE: 1

Weekly Hours: 40

• Expected Starting Pay Range: Annualized pay may vary based on FTE status $61,401.60 - $78,291.20

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability