Information Governance Specialist

beneschlaw; New York (NY); Hybrid; USD 77,000 - 98,000; Full time

Benefits offered by this job

Hybrid schedule

Discretionary bonus

Comprehensive benefits

Job summary

Benesch is seeking an Information Governance Specialist for its New York office. The role is hybrid with work-from-home flexibility, focusing on data flow, confidentiality, and governance across the firm.

You will manage data intake, retention, transfer, and disposition while partnering with Risk, IT, and Cybersecurity teams. Ideal candidates have 3-4 years in a law firm or records environment, strong organizational skills, and a commitment to client service.

Qualifications

• 3-4 years' of law firm or records experience.
• Must be highly organized and able to multi-task.
• Must possess an excellent customer service attitude.

Responsibilities

• Oversee intake, management, retention, transfer, and disposition of data.
• Assist with bulk import/export of files into iManage and network shares.
• Support administration of Firm collaboration and file-sharing tools.
• Collaborate with Risk, IT, and Cybersecurity during data governance initiatives.

Skills

Highly organized

Multitasking

Customer service

Tools

iManage

Citrix ShareFile

Email archiving

Job description

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list, placing us among the top 125 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and \"Be Benesch!\"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Cleveland, Columbus, Miami, New York City, San Francisco, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Benesch is proud to announce the opening for anInformation Governance Specialistin our New York office! This position is hybrid and has work from home flexibility.

Position Summary

Do you have experience migrating data in and out of iManage? Are you looking to put your digital technology experience to use in a new, exciting and challenging position? Then our Information Governance Specialist opportunity may be just the new position you've been looking for! This newly created role is perfect for the experienced digital professional who is looking to be the point person in our New York office handle all matters relating to the flow of confidential data in and out of Benesch. Join our team and play a pivotal role in helping to shape the success of the firm's information governance.

The Information Governance Specialist is responsible for the intake, management, protection, retention, transfer, and disposition of data across the Firm. This position requires strong confidentiality and digital technology skills. This role involves collaboration with the Firm's Risk Management Department, IT Department, and Cybersecurity Department.

Essential Functions:

• 1. Assists in the management of digital data, including, but not limited to, the bulk import and export of files into and out of iManage, network shares, SaaS platforms such as Citrix ShareFile and email archive.


• 2. Assists the Information Governance Mobility Analyst with attorney onboarding and departures, collaborating with the Records and Information Governance Manager.


• 3. Transfers electronic client matter files to external parties in accordance with established procedures.


• 4. Assists in the establishment of policies and procedures to manage data on network shares that promote industry best practices and are in line with other Firm policies and procedures.


• 5. Assists with the administration of Firm collaboration and file sharing tools.


• 6. Promotes operational efficiency and provides a high level of customer service.


• 7. Observes confidentiality of client and Firm matters.


• 8. Executes data retention and destruction initiatives and projects.


• 9. Assists with the digitization of hard copy files.

Additional Responsibilities:

• 1. Provides individual and special records and information governance project request services as needed.


• 2. Proficient in all department and Firm software.


• 3. Demonstrates excellent client service and communication skills.


• 4. Maintains a complete understanding of Firm policies and goals and fosters and embraces the Benesch culture.


• 5. Performs other records and information governance duties as assigned.

Qualifications:

The Information Governance Specialist must have at least 3-4 years' of law firm or records experience. Must be highly organized and have the ability to multi-task. Must possess an excellent customer service attitude.

The salary range for this position is $77K to $98K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at [e-mail].