Information Governance Analyst

Socket.dev; Milwaukee (WI); Hybrid; USD 64,000 - 132,000; Full time

Job summary

Husch Blackwell LLP is seeking an Information Governance Analyst to support the IG strategy, manage Information Lifecycle Management of client and firm assets, and drive process improvements. The role involves coordinating with Risk, Compliance, and IT Security, performing analytics, and creating documentation and training materials.

The position may be filled onsite, hybrid, or remotely from any office, with a focus on implementing policies, procedures and governance to safeguard information

Qualifications

• 2-year degree required; 4-year degree preferred or commensurate professional and educational experience.
• 3 years’ relevant experience required.
• Advanced knowledge of Microsoft Office, databases and general technology

Responsibilities

• Analyzes detailed functional requirements and designs process improvements.
• Documents analysis results and recommendations with process diagrams and system specs.
• Develops and implements IG policies, procedures and processes to improve security, confidentiality and client service.
• Works with Risk Management, Compliance, General Counsel and IT Security teams on IG initiatives.
• Assists with client audits and onboarding of files and data for new attorneys and clients

Skills

Project management

Analytical skills

Excel

Microsoft Office

Education

2-year degree required; 4-year degree preferred

Tools

Microsoft Office Suite

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Information Governance Analyst position. This position may be filled onsite, hybrid, or remotely from any Husch Blackwell office.

The Information Governance Analyst supports our IG strategy including the Information Lifecycle Management of all Client and Firm assets. Evaluates, designs, recommends, creates and implements/improves IG processes and systems. Performs analytical or interpretive tasks. Develops and manages planning and tracking of projects to ensure that goals and objectives are accomplished. Utilizes project management tools and methodologies which includes providing communication between stakeholders and team members to meet project requirements and timelines. Responsibilities may include recommendations of process and system improvements, facilitating problem resolution, creating process improvement documentation, writing procedures, training and understanding and maintaining software systems. Essential functions include:

• Analyzes detailed functional requirements
• Designs and recommends process improvements and systems enhancements
• Documents analysis results and recommendations. Begins to use tools such as process flow diagrams, swimlane diagrams, system specifications, etc.
• Create/maintain process documentation for related applications and associated workflow procedures
• Responds to user issues and requests routed by the Help Desk Analysts
• Provides unit and integration testing by providing test plan recommendations and executing written test plans
• Provides input for training plans and advises and trains users on proper and effective use of new and existing processes and systems
• Provides knowledge regarding governance, ethics and security/privacy
• Manages projects:
  • With assistance manages single-siteprojects
  • Develops and implements project plans which includes managing timelines, costs and quality, scheduling project meetings, setting agendas, preparing and communicating project status
  • Prepares analytical reports and provides project updates to the appropriate person(s) throughout all phases of the project including project close-out
  • Leads and facilitates project team meetings
  • Defines and prioritizes tasks with input from others
  • Works with peers to coordinate and complete project tasks
  • Provides measurements and controls that validate process improvements
• Has expertise in all of our IG systems and can leverage this knowledge when improving processes or maintaining systems
• Develops and implements IG policies, procedures and processes that provide security & confidentiality, improve client service, reduce liability, improve efficiencies and reduce costs.
• Continually improves our ILM in the areas of information asset creation, storage, management and disposition.
• Works as a team with the firms Risk Management Team, Compliance officer, General Counsel and IT Security Team.
• Assists with client audits
• Provides subject matter expertise for IG initiatives
• Implement ethical walls and legal holds for all data assets

OFFICE DUTIES WHEN APPLICABLE

• Sorts, classifies, and files various media types.
• Answers department Help Line and respond to email requests.
• Retrieves and distributes requested files or filing.
• Prepares additional sub-files within the file classification plan.
• Prepares and indexes material for transfer to off-site storage. Creates and maintains electronic and imaged records. Includes the preparation of physical documents, scanning and profiling.
• Administers the transfer of physical and electronic client files outside of the firm, including documentation and review.
• Supporting the IG functions of Mail Scans
• Performs other duties as required.

ONBOARDING FOCUS

This position is responsible for assisting in the onboarding of files and data for new attorneys and clients. These duties include:

• Receiving and logging incoming data
• Importing data to approved repositories, including metadata uploads
• Meeting with attorneys and support staff to understand file mapping and priorities
• Provide status updates to key stakeholders
• Coordinate with other law firms to receive data, monitor progress and resolve issues
• Position requires a high level of technical aptitude, including expertise in Excel

POSITION REQUIREMENTS

• 2-year degree required; 4-year degree preferred or commensurate professional and educational experience
• 3 years’ relevant experience required
• Excellentanalytical skills required
• Experience mapping functional business requirements into a business system solution preferred
• Demonstrated leadership in managing small to medium projects
• Advancedknowledge of Microsoft Office (Word, Excel, PowerPoint, Project and Visio), general database systems and technology in general
• Knowledge of Electronic Management Systems preferred

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $64,000 - $132,000
• State of Colorado: $59,000 - $106,000
• State of Connecticut: $51,000 - $130,000
• State of Illinois: $58,000 - $113,000
• State of Massachusetts: $64,000 - $123,000
• State of Maryland: $63,000 - $95,000
• State of Maine: $44,000 - $101,000
• State of Minnesota: $64,000 - $107,000
• Jersey City, NJ: $70,000 - $127,000
• State of New York: $60,000 - $130,000
• State of Virginia: $42,000 - $122,000
• State of Vermont: $64,000 - $122,000
• State of Washington: $63,000 - $119,000
• Washington, D.C.: $83,000 - $122,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

EOE/Minority/Female/Disabled/Vet.Principal Applicants Only.