Industrial Security Administrator

The University of Texas at Austin; Austin (TX); On-site; USD 67,000 - 89,000; Full time

Job summary

The University of Texas at Austin is seeking an Industrial Security Administrator to manage personnel security, document control, and safeguarding for the ARL security program. You will support the Facility Security Officer and ensure proper handling of classified materials and access control.

Responsibilities include maintaining security records, processing classified mailings, training couriers, and managing security databases. A TS-eligibility path and NCMS involvement are required.

Qualifications

• HS/GED required.
• Seven years demonstrated knowledge of clerical functions including progressively responsible data entry duties involving sensitive or personal information.
• Two years of experience with implementing security policies and procedures related to NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Must be able to manage sensitive information and coordinate activities with deadlines.
• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member.
• US Citizen.
• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the Top-Secret level.

Responsibilities

• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.
• Destruction of classified material and ensure appropriate accountability records, receipts and databases are updated and stored to reflect material disposition.
• Prepare classified mailings by retrieving all necessary information from custodian.
• Wrap and package material.
• Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities.
• Provide classified courier training for and issue appropriate courier credentials to lab employees as required.
• Record/Maintain Mail Out/Hand-Carry records in central database/system of record.
• Responsible for tracking, bar coding, inventory, marking, storing classified material, to include paper documents, hardware items, CDs and DVDs.
• Manage annual 100% classified inventory requirements and report results to DCSA through FSO as specified.
• Appointed as Alternate Responsible Media Accountability Officer.
• Responsible for accurate optical media ordering, labeling, distribution, training, accountability, tracking, destruction and documentation of CUI and unclassified CDs, DVDs, BRDs and special category optical media in accordance with ARL:UT instructions.
• Receive, action and manage Service Now ticketing system for optical media orders by lab custodians.
• Destruction of unclassified but sensitive material and ensure appropriate accountability records are updated and stored to reflect material disposition.
• Serve as alternate mail clerk.
• Transfers classified documents to electronic files for classified material library and archive.
• Implements appropriate security measures for safeguarding.
• Assist in maintaining security databases, personnel security files, issuing badges, and provide debriefings or exit reviews.
• Ensure that, upon project completion, all classified material is either returned to government sponsors or appropriate retention documents are received.
• Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL.
• Assist with Foreign Visit Requests.
• Maintain security clearances through initial, upgrade and periodic re-investigations; assist with submission of electronic fingerprints through SWFT.
• Input adverse action reports into government system of record.
• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs.

Skills

Microsoft Office

Oral and written communication

Customer service

Security policy knowledge

Attention to sensitive information

NCMS training

SIMS Software

Education

HS/GED

Bachelor’s Degree

Tools

SIMS Software

DISS

ServiceNow

Job description

Job Posting Title: Industrial Security Administrator

Hiring Department: Applied Research Laboratories

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS

Purpose

Manage security functions related to personnel security, document control information safeguarding and provide other program support for the Industrial Security Program and the Facility Security Officer for Applied Research Laboratories for Document Control and Personnel Security.

Responsibilities

Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms. Destruction of classified material and ensure appropriate accountability records, receipts and databases are updated and stored to reflect material disposition. Prepare classified mailings by retrieving all necessary information from custodian. Wrap and package material. Prepare receipts and appropriate labels based on method of delivery. Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities. Provide classified courier training for and issue appropriate courier credentials to lab employees as required. Record/Maintain Mail Out/Hand-Carry records in central database/system of record. Responsible for tracking, bar coding, inventory, marking, storing classified material, to include paper documents, hardware items, CDs and DVDs. Manage annual 100% classified inventory requirements and report results to DCSA through FSO as specified. Appointed as Alternate Responsible Media Accountability Officer. Responsible for accurate optical media ordering, labeling, distribution, training, accountability, tracking, destruction and documentation of CUI and unclassified CDs, DVDs, BRDs and special category optical media in accordance with ARL:UT instructions. Receive, action and manage Service Now ticketing system for optical media orders by lab custodians. Destruction of unclassified but sensitive material and ensure appropriate accountability records are updated and stored to reflect material disposition. Serve as alternate mail clerk. Transfers classified documents to electronic files for classified material library and archive. Implements appropriate security measures for safeguarding. Assist in maintaining security databases, personnel security files, issuing badges, and provide debriefings or exit reviews. Ensure that, upon project completion, all classified material is either returned to government sponsors or appropriate retention documents are received. Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL. Assist with Foreign Visit Requests. Maintain security clearances through initial, upgrade and periodic re-investigations; assist with submission of electronic fingerprints through SWFT. Input adverse action reports into government system of record. Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs. 2% Other tasks/special projects as assigned by the RSS Assistant Director and the FSO.

Required Qualifications

• HS/GED.
• Seven years demonstrated knowledge of clerical functions including progressively responsible data entry duties involving sensitive or personal information.
• Two years of experience with implementing security policies and procedures related to NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Must be able to manage sensitive information and coordinate activities with deadlines.
• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member.
• Applicant must complete the CDSE FSO Program Management for Possessing Facilities course, complete required training to hold DISS account and take the required training needed to become proficient with SIMS Security software.
• Regular/punctual attendance.
• Relevant education and experience may be substituted as appropriate.
• US Citizen.
• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the Top-Secret level.
• Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer.
• Employment must begin within 30 days of confirmation of eligibility.
• Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Bachelor’s Degree.
• Eligibility for immediate access to classified information.
• Experience with managing administrative actions associated with government and industrial security programs.
• Working knowledge and practical experience with the National Industrial Security Program Operating Manual (NISPOM), DISS and SIMS Software.

Benefits

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Salary

Salary Range $67,128 - $88,914+/negotiable depending on qualifications

Work Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) . If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About Our Culture

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Contact

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus