Individual Giving Manager

Boys & Girls Club of Dayton; Dayton (KY); On-site; USD 55,000 - 90,000; Full time

Job summary

The Boys & Girls Club of Dayton seeks an Individual Giving Manager to grow philanthropic support by cultivating, soliciting, and stewarding donors and alumni. The role focuses on annual and mid-level giving and building lasting relationships for a personalized donor experience.

Reporting to the Director of Resource Development and collaborating with the CEO, this role supports grant efforts and creates donor-centered materials to advance BGCD’s mission and sustainability.

Qualifications

• Bachelor’s degree in nonprofit management, communications, business, or related field required.
• 3–5 years of experience in individual giving, alumni relations, or donor engagement (nonprofit preferred).
• Demonstrated success in cultivating and soliciting individual donors and managing donor portfolios.
• Knowledge of planned giving strategies and willingness to engage in legacy gift conversations.
• Strong writing skills with experience in donor communications and grant writing.
• Excellent interpersonal and relationship management skills across diverse constituencies.
• Proficiency in donor databases, Microsoft Office Suite, and digital giving platforms.
• Ability to manage multiple projects, deadlines, and donor touchpoints with precision and warmth.
• Commitment to diversity, equity, inclusion, and youth empowerment consistent with BGCD’s mission.

Responsibilities

• Develop and manage a portfolio of individual donors across annual and leadership giving.
• Implement an annual giving strategy with personalized outreach, donor retention, upgrades, and reactivation efforts.
• Lead individual donor campaigns, including year-end appeals, special initiatives, and recurring giving programs.
• Collaborate with the Marketing & Engagement Manager to develop donor-centered materials, appeals, and digital content.
• Identify and cultivate new donor prospects through events, referrals, and community engagement.
• Track donor activity, giving trends, and moves management progress using BGCD’s CRM (MyClubHub).
• Collaborate with the CEO, Director of Resource Development, and Board Resource Development Committee to identify and cultivate individual and alumni prospects.
• Analyze and segment BGCD’s donor database to inform cultivation strategies, and coordinate relationship-building efforts among Board and Resource Development Committee members.
• Develop and grow BGCD’s Alumni Network to foster lifelong connections and giving.
• Coordinate stewardship, recognition materials, and donor communications.
• Support grant submissions with data, stories, and budgets.
• Maintain grant calendar and outcomes tracking.

Skills

Donor relations

Stewardship

Grant writing

Communication

Relationship management

Project management

Event coordination

Digital fundraising

Donor portfolios

Data analysis

Education

Bachelor’s degree in nonprofit management, communications, business, or related field

Tools

Donor Database (CRM MyClubHub)

Microsoft Office

Digital giving platforms

Job description

P** RIMARY **** F **UNCTION : The Individual Giving Manager is responsible for growing philanthropic support for the Boys & Girls Club of Dayton (BGCD) through cultivating, soliciting, and stewarding individual donors, alumni, and planned giving prospects. This position builds relationships across all stages of giving—from annual and mid-level donors to legacy and alumni supporters—ensuring a seamless and personalized donor experience. The Manager will also support grant efforts and coordinate closely with the Director of Resource Development and CEO to advance the Club’s mission and long-term sustainability.

ESSENTIAL JOB RESPONSIBILITIES:

Individual Giving

• Develop and manage a portfolio of individual donors, with a focus on annual, mid-level, and leadership giving.
• Implement an annual giving strategy that includes personalized outreach, donor retention, upgrades, and reactivation efforts.
• Lead individual donor campaigns, including year-end appeals, special initiatives, and recurring giving programs.
• Collaborate with the Marketing & Engagement Manager to develop donor-centered materials, appeals, and digital content.
• Identify and cultivate new donor prospects through events, referrals, and community engagement.
• Track donor activity, giving trends, and moves management progress using BGCD’s CRM (MyClubHub).
• Collaborate with the CEO, Director of Resource Development, and Board Resource Development Committee to identify and cultivate individual and alumni prospects.
• Analyze and segment BGCD’s donor database to inform cultivation strategies, and coordinate relationship-building efforts among Board and Resource Development Committee members.

2

Planned Giving

• Develop and grow BGCD’s planned giving program to include bequests, estate gifts, and donor-advised fund opportunities.
• In collaboration with the Marketing & Engagement Manager, create educational and marketing materials to promote planned giving options among supporters and alumni.
• Collaborate with the CEO and Director of Resource Development to engage donors and advisors in legacy conversations.
• Coordinate recognition and stewardship for planned giving donors, ensuring timely follow-up and ongoing communication.
• Maintain accurate documentation of planned giving commitments and ensure confidentiality of donor records.

Alumni Engagement

• Develop, launch and manage BGCD’s Alumni Network to foster lifelong connections and encourage giving and advocacy.
• Develop and execute strategies to engage alumni through communications, events, and volunteer opportunities.
• Partner with Marketing & Engagement to highlight alumni stories and amplify their impact through social and digital channels.
• Host alumni events, networking opportunities, and recognition moments that strengthen community ties.
• Maintain a comprehensive alumni database, tracking engagement, volunteerism, and giving participation.

Stewardship & Donor Relations

• Ensure timely and personalized acknowledgment for all gifts, including letters, calls, and recognition posts.
• Partner with the Marketing & Engagement team to produce donor impact reports and annual recognition materials.
• Coordinate small stewardship events, donor tours, and appreciation experiences
• Coordinate logistics for smaller and mission-based events such as Youth of the Year, holiday celebrations, and family engagement activities.
• Coordinate guest lists, invitations, ticketing, and on-site event support to ensure exceptional guest experience.

Grant Support

• Research, draft, and report on small to mid-sized foundation and corporate grants (typically under $10,000).
• Collaborate with program and finance staff to gather data, stories, and budgets for grant submissions.
• Maintain a grant calendar and ensure timely submission of applications and reports.
• Assist in tracking outcomes, success stories, and performance metrics for funder communications.

RELATIONSHIPS:

Internal: Collaborate closely with the CEO, Director of Resource Development, staff, volunteers, and Board members to support BGCD’s fundraising success and brand alignment.

External: Maintain oral and/or written contact with donors, prospects and others for the purpose of investor cultivation, successful resource development, and raising the visibility and positive reputation of the BGCD. 3

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Minimal physical effort required to sit, stand, bend, stoop, lift and walk. Maximum unassisted lift = 50lbs. Average lift less than 25lbs. Requires the ability to use a computer, various software and database programs, keyboard, calculator, and typical office machines. Requires traveling by car to Club facilities and community sites for meetings.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor’s degree in nonprofit management, communications, business, or related field required.
• 3–5 years of experience in individual giving, alumni relations, or donor engagement (nonprofit preferred).
• Demonstrated success in cultivating and soliciting individual donors and managing donor portfolios.
• Knowledge of planned giving strategies and willingness to engage in legacy gift conversations.
• Strong writing skills with experience in donor communications and grant writing.
• Excellent interpersonal and relationship management skills across diverse constituencies.
• Proficiency in donor databases, Microsoft Office Suite, and digital giving platforms.
• Ability to manage multiple projects, deadlines, and donor touchpoints with precision and warmth.
• Commitment to diversity, equity, inclusion, and youth empowerment consistent with BGCD’s mission.

DISCLAIMER:

The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.