Inbound Patient Services Representative

MSCCN; Effingham (IL); Remote; USD 22,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

PTO

Job summary

Heartland Dental is hiring for a remote Patient Services Inbound Representative to provide inbound phone support, schedule patients, and route inquiries to clinical or administrative pools. The role emphasizes patient-first service, privacy, and teamwork across a nationwide network.

Candidates should have strong communication, multitasking, and listening skills, with a high school diploma and the ability to work from a quiet home office.

Qualifications

• Must provide excellent customer service and communication.
• Ability to multitask across multiple systems and offices.
• Strong listening skills and attention to detail are essential.

Responsibilities

• Provide inbound patient services and scheduling across multiple offices.
• Route clinical and billing inquiries to appropriate teams.
• Maintain patient confidentiality and adhere to privacy guidelines.
• Meet individual and department performance metrics.

Skills

Communication skills

Customer service

Multitasking

Listening

Privacy/compliance

Attention to detail

Team oriented

Education

High School Diploma or equivalent

Tools

Dentrix

CRM software

Job description

Heartland Dental is continuously building a talent pipeline for the Patient Services Inbound Representative (PSR) role. All hiring classes for this position will be selected through this posting. By applying, you will be considered for future PSR opportunities as they become available. Applications are reviewed on a rolling basis, and candidates may be contacted for interviews and assessments in the order in which they apply.

Are you interested in beginning a professional career from the comfort of your own home? Are you looking for a career with endless limits and opportunity for personal development? Are you self-motivated, friendly, and work well in a fast-paced environment? If so, Heartland Dental is looking for you! As a leading dental support organization, Heartland Dental is experiencing phenomenal growth and needs individuals like you to join our team. Come experience an exciting dental career providing non-clinical support to a network of offices nationwide. Pay range for the remote position is $16.00-$17.00 per hour. Remote employment requires a consistent home internet connection with average speeds of 15 mbps Download and 10 mbps Upload. Please visit speedtest.net to check the speeds of your current internet connection, wired connections plugged directly into your router will provide best results. Our system is compatible with cable, broadband, and fiber internet providers only. Satellite, wireless, mobile data, and line-of-sight providers are not compatible.

Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for our patients, we must hire and grow team members who will support the business needs of each supported dental office and foster a strong team building culture. As a Patient Services Inbound Representative, you’ll work in an environment that encourages learning, team cohesion, and puts patients first. As a Patient Services Inbound Representative, you’ll be a valued member of the Patient Services Center team. This hard-working and motivated position will provide inbound phone coverage for multiple dental offices with the goal of accurately scheduling patients within guidelines and routing clinical and billing inquiries to appropriate clinical or administrative pools. At Heartland Dental, our goal is to hire and grow team members who will support the business needs of each supported dental office and foster a strong culture of camaraderie and support. This is where patients come first, and continuous learning is encouraged!

Who is Heartland Dental?

As the largest and one of the fastest growing Dental Support Organizations, Heartland Dental provides exceptional service to its more than 2,300 supported doctors in 38 states and over 1,400 supported offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported Doctors are the leaders of their practice and set forth their own clinical care philosophies. With the largest network of doctors, we are founded by a doctor for doctors with a mission to support dentists and their teams as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders.

Below is an overview of the duties and responsibilities you would take on in this role:

• Assesses the patient’s need and respond with critical judgment that ensures the appropriate resolution to provide exceptional customer service.
• Quickly builds rapport and maintains positive demeanor with patients and supported dentaloffice team members.
• Ability to demonstrate strong verbal and written communication skills when interacting with patients.
• Exhibits sensitivity to patient health information and protects confidentiality. Maintains privacy at all times for patient and employee information.
• Adheres to service specialized workflows for multiple offices. Follows protocols built in the software, navigating quickly between multiple computer systems with dual monitors, and documented practices scheduling requirements.
• Ability to reach and maintain individual performance metrics while also supporting department metrics, including handling, and documenting 90 patient interactions a day
• Promotes a positive and productive environment, supporting teamwork and communication.
• Other projects as assigned

What You’ll Gain

• Competitive benefits including health insurance and retirement savings plans, seven paid holidays, and PTO (paid time off)
• Potential for personal and company performance bonuses, referral bonus, voluntary overtime, and semi-annual pay increases.
• Team-focused, uplifting, and educational work culture to provide you the opportunity to develop your full potential and be a true business partner to our supported Doctors
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver exceptional patient care

Required Experience

• High School Diploma or equivalent required.
• Ability to multitask.
• Must have a dedicated, professional workspace that is free from background noise, distractions, and interruptions during scheduled working hours.
• Proficient keyboarding and computer skills.
• Excellent communication and outstanding customer service.
• Strong listening skills.
• Critical thinking, sound judgment, and strong problem-solving skills essential.
• Strong attention to detail and accuracy required.
• Must be team-oriented, open-minded, flexible, and willing to learn.
• Attendance and punctuality are essential.

Preferred Experience

• Dental or medical background.
• Contact center work experience.
• Experience in sales or metric-driven performance environment.
• Dentrix or other dental software experience.
• Bilingual skills.
• Remote experience.

Required Skills

Technology Requirements:

• Reliable, high-speed internet access to ensure seamless communication with patients and colleagues.
• Successful candidates will be required to pass a high-speed internet test.
• Remote employment requires a consistent home internet connection with average speeds of 15 mbps Download and 10 mbps Upload. Please visit speedtest.net to check the speeds of your current internet connection; wired connections plugged directly into your router will provide the best results. Our system is compatible with cable, broadband, and fiber internet providers only. Satellite, wireless, mobile data, and line-of-sight providers are not compatible.

Additional Qualifications/Responsibilities

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time.

• Availability to attend virtual training sessionsperiodically throughout the year