IN-SCHOOL + CAREER DEVELOPMENT ASSOCIATE

Jazz House Kids Inc.; Montclair, Northern (NJ, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

JAZZ HOUSE KiDS in Montclair, NJ seeks an In-School + Career Development Associate to advance student success and support administrative and program operations across multiple school partnerships.

The role focuses on coordinating in-school music programs, managing calendars, and supporting career development initiatives, grant deliverables, and program data management.

Qualifications

• Bachelor’s Degree required; Master’s Degree preferred.
• Experience in music education or arts nonprofit operations is a plus.
• Availability for evenings, weekends, and travel.

Responsibilities

• Coordinate in-school music programs, workshops, residencies and events across New Jersey and New York City partner schools.
• Manage calendars, timelines, and communications with school partners and teaching artists.
• Support data management, documentation, and reporting for program evaluation.
• Collaborate with cross‑functional teams to ensure smooth program delivery.

Skills

Communication

Project management

Attention to detail

Time management

Teamwork

Interpersonal skills

Education

Bachelor’s Degree

Master’s Degree preferred

Tools

Google Suite

MS Office

Asana

PowerPoint

Job description

IN-SCHOOL + CAREER DEVELOPMENT ASSOCIATE

Details at a glance

• On-Site Location
• Full-Time Schedule (40 hours)
• 4-Year Degree Required
• Master’s Degree Preferred

About JAZZ HOUSE KiDS

JAZZ HOUSE KiDS stands at a pivotal moment, marked by substantial growth, expanding impact,
and exciting developments across our organization. From the launch of our arts education program
in Lower Manhattan in collaboration with Trinity Church NYC, to record-breaking growth in our arts
education programming, to producing the largest outdoor jazz festival in the region, and to
advancing student success through our JAZZ HOUSE Music Scholars in-school program, we are
fulfilling our mission to build young community leaders and global citizens through jazz.

Position Summary

The In-School + Career Development Associate plays a critical role in advancing student
success and supporting the administration of JAZZ HOUSE KiDS‘ dynamic music education
programs across our school partnerships in Newark, Elizabeth, Jersey City, Montclair, Brooklyn,
New York City, and beyond.

This position supports the Music Scholars In-School Residency Program, JAZZ HOUSE NYC
Fellows Program, and the GiANT Steps Career Development Initiative, including JAZZ HOUSE
Goes to College and the CHiCA Power Leadership Summit, as well as curriculum development
initiatives such as the Max Roach Music Project and Jazz: The Sound of Freedom at 250.

The successful candidate will provide day-to-day administrative and program support across our
four mission pillars of access, learning, career development, and community building. The position
requires exceptional organizational, communication, and time management skills to coordinate
school partnerships, faculty, program logistics, and multiple concurrent initiatives while ensuring a
high level of service and attention to detail.

The In-School + Career Development Associate will manage program calendars and project
timelines, track priorities and deadlines, maintain communications calendars, support grant and
funder deliverables, and ensure accurate program data, records, and documentation. The
successful candidate is a proactive self-starter who thrives in a collaborative, fast-paced
environment and enjoys balancing multiple priorities while helping move complex projects from
planning to execution.

In-School Music Program Coordination

• Program Coordination: Assist in planning, coordinating, and implementing in‑school music education programs, workshops, residencies, performances, and special initiatives across New Jersey and New York City partner schools.
• Logistics: Coordinate faculty schedules, program calendars, room assignments, teaching materials, and school logistics to ensure seamless program delivery.
• Project Management: Manage project timelines, meeting agendas, action items, and departmental workflows while proactively identifying scheduling conflicts, upcoming deadlines, and priority items.
• Data Management: Maintain Asana projects, student and faculty records, enrollment data, participation metrics, program timelines, and other tracking systems to support program administration and reporting.
• Documentation: Prepare complex scheduling documents, run‑of‑show materials, reports, spreadsheets, and other operational resources to support program delivery.
• Assessment & Evaluation: Administer pre‑ and post‑program surveys, reconcile data, and support program evaluation and outcome reporting.
• Communications: Coordinate communications with school administrators, teaching artists, and partner organizations regarding scheduling, participation, logistics, and program updates.

Program Coordination: Support the GiANT Steps Career Development Initiative by
coordinating workshops, internships, mentorship opportunities, guest artist engagements,
networking events, and career readiness programming.

• Signature Programs: Assist in planning and executing JAZZ HOUSE Goes to College,
  Senior Ambassadors, Senior Send-Off, Pre‑College Academy collaborations,
  masterclasses, and other career development initiatives.
• Alumni Relations: Maintain alumni records and track educational and career outcomes,
  including college enrollment, internships, employment, and performance opportunities.
• Communications: Coordinate communications related to career resources, scholarships,
  internships, auditions, job postings, and gig opportunities for students and alumni.

Arts Department & Performance Support

• Performance Coordination: Assist in planning and executing student concerts, showcases,
  masterclasses, festivals and special events throughout New Jersey and New York City.
• Production Logistics: Coordinate production schedules, stage plots, technical riders, run‑of-
  show documents, event materials, and on‑site operational support.
• Performance Communications: Prepare and distribute performance‑related materials and
  communications for faculty, students, families, production partners and staff.
• Cross‑Department Collaboration: Work closely with Arts Department staff and organizational
  partners to ensure performances and educational events are executed successfully.

Administrative & Organizational Support

• Reporting: Prepare status reports, presentations, and supporting documentation for
  departmental meetings, leadership updates, and program evaluation.
• Organization: Maintain accurate departmental files, databases, and administrative systems
  to support efficient operations.
• Additional Responsibilities: Perform other duties and special projects as assigned in support
  of the Arts Department and organizational priorities.

Qualifications

Education and Experience

• Education Background: Bachelor’s Degree required; Master’s Degree preferred
• Work Experience: Experience in music education preferred. Experience with music
  equipment, logistics, and setting up an ensemble for a performance. Experience with music
  administration, program coordination, or arts nonprofit operations is a plus
• Availability: Occasional evenings, weekends, and travel required during performance and
  event seasons.

Skills, Knowledge & Expertise

• Technical Proficiency: High proficiency in Google Suite and MS Office (Excel, Word,
  Powerpoint). Experience with project management tools like Asana is a plus.
• Communication + Interpersonal Skills: Strong written and verbal communication skills, with
  the ability to draft clear professional correspondence to school partners and who connects
  with a broad spectrum of people in a meaningful way
• Work Style: Must possess the ability to work effectively as part of a small team in a fast-
  paced and dynamic atmosphere. Can do spirit!
• Attention to Detail: Consistent and exemplary attention to detail and organization, especially
  regarding communications with our community and with respect to data management and
  reporting.
• Managing Multiple Priorities: A proactive self-starter comfortable taking initiative with the
  ability to manage competing priorities effectively and meet tight deadlines across multiple
  programs simultaneously while maintaining exceptional attention to detail.

Personal Characteristics

• Passionate advocate for the value of arts education and youth development, with genuine
  concern for people and community, and interest in working with diverse communities
• Passion for JAZZ HOUSE KiDS’ mission and core values.
• Appreciation of jazz and live music goer
• Ability to lift up to 25 lbs.
• Successful completion of a national background check.

Location: Montclair, NJ headquarters with regular travel to partner schools in Newark, Elizabeth,
Jersey City, and New York City.

Schedule: Full-Time (40 hours/week); Monday–Friday, 9:00 AM – 5:00 PM during the school year,
with occasional evenings, weekends, and travel during performance and event seasons

Education: Bachelor’s Degree required; Master’s Degree preferred

Reports To: Associate Director of In‑School Programs and Career Development

JAZZ HOUSE KiDS is proud to be an Equal Employment Opportunity employer. We do not
discriminate based upon race, religion, color, national origin, gender (including pregnancy,
childbirth, or related medical conditions), sexual orientation, gender identity, gender expression,
age, status as a protected veteran, status as an individual with a disability, or other applicable
legally protected characteristics. If you need assistance or an accommodation due to a disability,
please let us know.