In-Residence Course Coordinator - HSCET

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Bethesda (MD); On-site; USD 67,500 - 97,500; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plans

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks an In-Residence Course Coordinator to oversee the Health Security Cooperation Education and Training (HSCET) program in support of USU/NIDHC.

This role manages the end-to-end administrative, logistical, and academic lifecycle for in-residence training. Responsibilities include IMS onboarding, DoD Field Studies programs, and liaison work with AFSAT, NETSAFA, SCOs, and other federal stakeholders to ensure

Qualifications

• Bachelor's Degree Required.
• Minimum of 6-8 years experience required.
• Proficiently coordinate complex academic networks with military travel structures and international logistics.

Responsibilities

• Manages end-to-end administrative and event lifecycle of all In-Residence training courses, onboarding IMS from U.S. entry through graduation.
• Plans and executes DoD Field Studies Program with local excursions, briefings, and institutional visits for IMS exposure to U.S. society.
• Serves as primary institutional liaison for AFSAT, NETSAFA, SATFA, SCOs and other stakeholders; maintains compliant communication for federal reporting timelines.
• Enforces DSCA, SAMM, IMET, FMF, and Section 333 regulations across course frameworks with audit-ready records.
• Audits course expenditures, travel orders, and IMS per diem; submits requisitions for catering, venue, and materials.
• Communicates with program staff, federal leads, facility managers, and vendors to align on-site support with program goals.
• Supports research initiatives by managing student and alumni databases and evaluating tools for longitudinal improvements.
• Analyzes course outcomes and costs to recommend process improvements and savings.
• Performs other duties as assigned and participates in required training.

Skills

Coordinate complex networks

Interpersonal skills

Independent work

Written and verbal communication

Knowledge of military travel/logistics

Education

Bachelor's degree

Job description

Join the HJF Team! HJF is seeking an In-Residence Course Coordinator to provide strategic oversight and leadership for the Health Security Cooperation Education and Training (HSCET) Program in support of the Uniformed Services University of the Health Sciences (USU) National Institute for Defense Health Cooperation (NIDHC). The HSCET In-Residence Course Coordinator coordinates the end-to-end administrative, logistical, and academic lifecycle for all in-residence training for the HSCET Program.

This position supports the U.S. Department of War and collaborates among six U.S. Departments to support military and civilian health operational readiness. NIDHC is an International Military Education & Training (IMET) certified schoolhouse providing Health Security Cooperation training.

Responsibilities

• Manages the end-to-end administrative and event lifecycle of all In-Residence training courses, directing the onboarding, processing, and tracking of International Military Students (IMS) from U.S. entry through graduation.
• Plans and executes all aspects of the DoD Field Studies Program (FSP), designing local cultural excursions, community briefings, and institutional visits to ensure IMS gain balanced exposure to U.S. society.
• Serves as the primary institutional liaison for AFSAT, NETSAFA, SATFA, Security Cooperation Offices (SCO) in the U.S. Embassies-and other necessary stakeholders; maintains continuous, culturally competent communication to align IMS operations and meet federal reporting timelines.
• Enforces strict compliance with DSCA, SAMM, IMET, FMF, and Section 333 regulations across all domestic course frameworks, maintaining audit‑ready instructor, guest speaker, and IMS records.
• Audits and tracks course expenditures, local travel orders, and IMS per diem allotments; submits APAC and GPC requisitions for catering, venue space, and academic materials under supervisor direction.
• Communicates regularly with internal program staff, federal leads, facility managers, and external vendors to align on‑site logistical support with program goals.
• Supports research initiatives by managing current student and alumni databases, administering educational evaluation tools, and tracking longitudinal metrics to improve future course iterations.
• Analyzes course outcomes, resource utilization, and student lessons learned to recommend structural process improvements and cost‑saving measures.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attending and participating in required training for the role.

Qualifications

Education and Experience

• Bachelor's Degree Required
• Minimum of 6‑8 years experience required

Required Knowledge, Skills And Abilities

• Proficiently coordinate complex academic networks simultaneously, with a working knowledge of military travel structures, international logistics, and DoW security cooperation training directives.
• Strong interpersonal skills and a high degree of cultural competency required to support diverse international cohorts through complex domestic administrative processes, and communicate shifting visa or administrative timelines to technical teams.
• Proven ability to work independently on routine tasks, pivot quickly under pressure, and exercise sound judgment to resolve emerging training, scheduling, or logistical issues.
• Foundational knowledge of military organizational structures, security cooperation entities, and federal training command functions is highly preferred.
• Strong understanding of higher‑education or federal training center administration, including course scheduling, speaker management, and classroom logistics.
• High proficiency in digital knowledge management, data collection spreadsheets, and event management platforms.
• Knowledge of conference and meeting industry standards and processes.
• Skilled and able to negotiate for services and support.
• Ability to communicate effectively, written and verbal.
• Ability to work both independently and in a team environment.
• Ability to obtain and maintain a T1 Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods

Licenses and Certifications

• Certified Meeting Professional (Events Industry Council) or equivalent preferred

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$97,500. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well‑being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c)

About Us

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF’s support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.