In-person Academic Advisor I - VState Online

VStateOnline; Valdosta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

VStateOnline, the online learning division of Valdosta State University, seeks an Academic Advisor in Valdosta, GA. The role supports undergraduate students through virtual and on-campus advising, helping with course selection and policy interpretation.

You will maintain student records per FERPA, assist in career transitions, and collaborate with university services. Some evenings and weekends may be required.

Qualifications

• Bachelor's degree and one year of related work experience.
• Experience advising students and interpreting degree requirements.
• Familiarity with FERPA regulations.
• Proficiency in MS Office.

Responsibilities

• Advise students on educational, career, personal, and social development; refer to resources and assist course selection.
• Clarify and interpret academic policies and degree requirements.
• Maintain and update student files and records; ensure FERPA compliance.
• Facilitate programs helping students explore career options and transition to college.
• Monitor student progress and provide developmental programming; support probation and reinstatement cases.
• Participate in committees and events; work with MS Office; occasional evenings/weekends.

Skills

Advising

Student support

MS Office

Education

Bachelor's degree and one year of related work experience

Tools

DegreeWorks

Slate CRM

Job description

Company Description

VStateOnline is the online learning division of Valdosta State University, offering flexible, high-quality academic programs to learners who require alternatives to traditional campus-based education. The division is committed to student success through accessible courses, comprehensive academic support, and innovative instructional technologies. VStateOnline collaborates closely with university faculty and campus services to provide a cohesive and engaging online learning experience. The team values collaboration, continuous improvement, and inclusive practices that support learners from diverse backgrounds.

Typical Allocation of Duties

Advising - 45%

Advise students with regards to their educational, career, personal and social development needs. Refer students to academic and personal resources as appropriate. Assist students in selecting courses.

Clarify and interpret academic policies and degree requirements.

Maintain and update student files and records. Ensure compliance with FERPA regulations.

Student transition services - 15%

Facilitate programs that help students explore career and post-bachelor's degree options. Assist students in the transition from high school to college and provide appropriate referral to University offices and resources as needed.

Monitor student progress - 10%

Monitor student academic progress and provide developmental programming focused on student academic needs. Advise, monitor, and work closely with students on academic probation and those returning from academic suspension.

• Reports in an on-campus capacity (or in-person) in Valdosta, GA.
• Serves as the advisor of record for undergraduate students in the VState Online College with advising delivered virtually via phone or Microsoft Teams meeting.
• Participates in an Intentional Advising model, exemplified by ongoing student interactions designed to support retention, a philosophy of the adult learner, etc.
• Develops expertise in interpreting university, college, and program policies, procedures, and curricular requirements.
• Audits student records for curriculum, major, and graduation requirements.
• Refers students with academic discrepancies to proper officials for further action.
• Evaluates and maintains student records for degree requirements using DegreeWorks, Slate CRM, and other technologies.
• Monitors student registration activities and academic performance/progress.
• Sends communications to students regarding course scheduling, core and major requirements, academic resources, etc.
• Participates in unit, division, and university-wide committees, projects, trainings or initiatives.
• Contributes to a positive team culture.
• Participates in events that occur outside of standard business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., including some weekends.
• Working knowledge of MS Office.
• Performs other duties as assigned.

Company Description

VStateOnline is the online learning division of Valdosta State University, offering flexible, high-quality academic programs to learners who require alternatives to traditional campus-based education. The division is committed to student success through accessible courses, comprehensive academic support, and innovative instructional technologies. VStateOnline collaborates closely with university faculty and campus services to provide a cohesive and engaging online learning experience. The team values collaboration, continuous improvement, and inclusive practices that support learners from diverse backgrounds.

Typical Allocation of Duties

Advising - 45%

Advise students with regards to their educational, career, personal and social development needs. Refer students to academic and personal resources as appropriate. Assist students in selecting courses.

Interpret polices - 15%

Clarify and interpret academic policies and degree requirements.

Student files - 15%

Maintain and update student files and records. Ensure compliance with FERPA regulations.

Student transition services - 15%

Facilitate programs that help students explore career and post-bachelor's degree options. Assist students in the transition from high school to college and provide appropriate referral to University offices and resources as needed.

Monitor student progress - 10%

Monitor student academic progress and provide developmental programming focused on student academic needs. Advise, monitor, and work closely with students on academic probation and those returning from academic suspension.

Supervisor Expectations

• Reports in an on-campus capacity (or in-person) in Valdosta, GA.
• Serves as the advisor of record for undergraduate students in the VState Online College with advising delivered virtually via phone or Microsoft Teams meeting.
• Participates in an Intentional Advising model, exemplified by ongoing student interactions designed to support retention, a philosophy of the adult learner, etc.
• Develops expertise in interpreting university, college, and program policies, procedures, and curricular requirements.
• Audits student records for curriculum, major, and graduation requirements.
• Refers students with academic discrepancies to proper officials for further action.
• Evaluates and maintains student records for degree requirements using DegreeWorks, Slate CRM, and other technologies.
• Monitors student registration activities and academic performance/progress.
• Sends communications to students regarding course scheduling, core and major requirements, academic resources, etc.
• Participates in unit, division, and university-wide committees, projects, trainings or initiatives.
• Contributes to a positive team culture.
• Participates in events that occur outside of standard business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., including some weekends.
• Working knowledge of MS Office.
• Performs other duties as assigned.

Required Qualifications

Required Experience

• Bachelor's degree and one (1) year of related work experience.

Conditions of Employment

Applicants are required to provide:

• professional references with current contact information
• documentation of academic credentials
• employment history

Please note that during the search process, VSU reserves the right to:

• ask c andidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
• view social media outlets, and
• remove job postings without additional notification.

Employment is contingent upon:

• successful completion of a background check investigation, including a criminal background check
• reference checks

Employment may also be contingent upon the job-based requirements if applicable for your position:

• satisfactory credit check
• successful completion of a Motor Vehicle Report (MVR)
• pre-employment drug testing
• confirmation of credentials

After initial hiring, employees will be required to successfully complete all of the following training:

• New employee orientation
• VSU's Annual Compliance Training:
• USG Ethics Policy
• Conflict of Interest/Outside Activities Policy
• Drug Free Workplace
• Sexual Misconduct and Title IX
• Family Educational Rights and Privacy Act (FERPA)
• Motor Vehicle Policy
• Workers Compensation (new hires)
• Georgia Open Records Act (new hires)
• USG Cybersecurity Training (required twice yearly)
• Job-specific training such as: FMLA and Worker's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive Driving

Equal Employment Opportunity

Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.

Background Check

• Standard

Accommodations

If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting our Benefits Team, in the Office of Human Resources at [e-mail].

Special Applicant Instructions

Valdosta State University may provide employment-based immigration sponsorship for select positions when consistent with institutional needs, University policy, and applicable law. Sponsorship is considered on a case-by-case basis and is not available for all positions. Applicants who anticipate requiring employer sponsorship now or in the future are encouraged to contact Human Resources early in the recruitment process with questions regarding sponsorship eligibility.

Clery Disclosure

The Jeanne Clery Campus Safety Act requires institutions of higher education to publish an Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics for the three previous calendar years of reported crimes that occurred on campus; in or on certain non-campus buildings or property owned or controlled by our institution; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and fire safety policies and statistics. The ASFSR is published annually by October 1 and is available online at: https://www.valdosta.edu/administration/finance-admin/police/asfr-2026-ybl.pdf. You may request a paper copy of the report by emailing [e-mail] .