In-House Paralegal: Legal Ops & Compliance

SGA Dental Partners; Richmond Hill (GA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Paid Holidays and PTO

401(k) Retirement Plan

Health and Vision Insurance

Employer-Paid Dental Insurance, Life,

Care.com Membership & Employee Assis t

Supplemental Coverage (Disability, CI,

Job summary

SGA Dental Partners in Richmond Hill, GA is seeking a Paralegal to join our corporate team. This in-person role supports the Chief Legal Officer and internal partners to maintain efficient, confidential legal operations across the organization.

The role requires exceptional organizational skills and the ability to manage multiple priorities while maintaining confidentiality. The ideal candidate is process-oriented and capable of building scalable systems for a growing enterprise.

Qualifications

• Bachelor’s degree required or an equivalent combination of education and relevant experience.
• Paralegal certification is preferred but not required.
• 3 to 7 years of paralegal, legal operations, or related experience preferred.
• Experience supporting an in-house legal department in a multi-state, healthcare, dental, or high-growth organization is preferred.
• Demonstrated success managing high-volume workflows while maintaining exceptional attention to detail.
• Strong organizational, communication, and project management skills.
• Ability to exercise sound judgment and maintain confidentiality.
• High degree of responsiveness, accountability, and attention to detail.
• Ability to work independently while supporting a lean legal team.

Responsibilities

• Maintain and continuously update a centralized litigation tracker for all active, threatened, and resolved legal matters.
• Coordinate with internal stakeholders and outside counsel to ensure case status, deadlines, and developments are accurately documented.
• Establish and maintain standardized processes for obtaining litigation updates and monitoring case progression.
• Track demand letters, pre-litigation matters, subpoenas, and dispute-related correspondence.
• Monitor key litigation deadlines and ensure timely escalation of matters requiring legal review or action.
• Manage the intake and tracking of legal correspondence and requests, including subpoenas, records requests, demand letters, regulatory inquiries, and contract-related matters.
• Review, categorize, and prioritize incoming legal materials based on urgency, complexity, and business impact.
• Exercise independent judgment in routing matters to appropriate legal team members and outside counsel.
• Maintain organized records of submissions, responses, and supporting documentation.
• Ensure timely escalation of urgent or time-sensitive legal matters.
• Coordinate annual registrations, filings, and renewals for corporate entities across multiple jurisdictions.
• Support business license renewals and annual report filings for affiliated practice entities.
• Maintain state qualification records and entity compliance status.
• Manage centralized databases for professional licenses, facility licenses, permits, and regulatory requirements.
• Track and coordinate renewals of X-ray licenses and other operational licenses across supported locations.
• Maintain corporate records and support entity management activities.
• Maintain systems for tracking contractual obligations, renewal dates, notice requirements, and termination windows.
• Review and monitor lease renewal deadlines and coordinate with internal stakeholders regarding required actions.
• Organize and maintain executed agreements, templates, and contract repositories.
• Review agreements for completeness, identify non-standard provisions, and elevate issues requiring legal review.
• Support negotiation of routine contract provisions within established guidelines.
• Manage contract approval workflows and coordinate agreement execution, including administration of electronic signature platforms.
• Maintain centralized legal policies and document repositories.
• Ensure policies are current, properly version-controlled, and accessible to authorized stakeholders.
• Coordinate policy updates with legal, compliance, and operational teams.
• Support periodic policy reviews to ensure consistency, accuracy, and completeness.
• Support legal department initiatives, process improvements, and system implementations.
• Assist with due diligence activities, document organization, and transaction-related projects.
• Identify opportunities to improve efficiency and streamline legal workflows.
• Support special projects and additional legal initiatives as assigned.
• Exercise discretion and independent judgment when assessing risk, prioritizing competing matters, and addressing issues of significance to the legal function.

Skills

Legal research

Document management

Project coordination

Discretion & confidentiality

Education

Bachelor's degree

Paralegal certification (preferred)

Job description

SGA Dental Partners in Richmond Hill, GA is seeking a Paralegal to join our corporate team. This in-person role supports the Chief Legal Officer and internal partners to maintain efficient, confidential legal operations across the organization.

The role requires exceptional organizational skills and the ability to manage multiple priorities while maintaining confidentiality. The ideal candidate is process-oriented and capable of building scalable systems for a growing enterprise.