Implementation Specialist

PEARLY; Atlanta (GA); On-site; USD 80,000 - 120,000; Full time

Job summary

Pearly is seeking an Implementation Specialist who owns the onboarding lifecycle for every new Pearly account, from kickoff to go-live, across SMB through Enterprise. You will configure the platform, train practice staff and providers, and ensure a well-documented handoff to the Account Management CSM.

You will lead structured kickoff calls, coordinate with Sales, Product, and CSM, and help build onboarding playbooks while tracking milestones in HubSpot and Pylon.

Qualifications

• 2–4 years in SaaS implementation or onboarding.
• Strong project management skills with multiple onboardings.
• Experience leading live software configuration and training sessions.
• Familiarity with HubSpot and CS platforms like Pylon.
• Comfort with integrations and APIs is a plus.

Responsibilities

• Own onboarding for all newly signed accounts across every segment, managing pacing and prioritization across a mixed caseload.
• Lead structured kickoff calls that define scope, timeline, stakeholders, and success criteria with each practice.
• Configure the Pearly platform — PMS integration, payment setup, user permissions, and workflows — to match each practice's specific needs.
• Run live training sessions for practice staff and providers, ensuring functional competency before go‑live.
• Track onboarding milestones and early account-health signals in Pylon, escalating risk early.

Skills

SaaS implementation

Project management

Customer onboarding

Live software configuration

Training sessions

Tools

HubSpot

Pylon

Zendesk

Intercom

Job description

Role Summary

The Implementation Specialist owns the post-contract onboarding lifecycle for every new Pearly account, regardless of segment — from Committed through Go-Live. This role is responsible for getting new practices fully configured, trained, and confident in the platform, then handing off a well-documented, “Adopted” account to the Account Management CSM for ongoing relationship management, retention, and expansion. Where the Account Management CSM owns the long‑term customer relationship, the Implementation Specialist owns the critical first stretch: turning a signed contract into a live, functioning customer.

This is a full life‑cycle implementation role covering the entire book — SMB through Enterprise — rather than a single segment, and is a core seat in Pearly's CS model alongside the Account Management CSM.

Time Allocation

Implementation & onboarding delivery ~75%

• Kickoff through go-live, all segments

Cross-functional coordination ~15%

• Sales handoff, Product/Eng escalations, CSM handoff

Support queue coverage ~10%

• Support queue overflow + PTO backfill

Key Responsibilities

Onboarding Delivery

• Own onboarding for all newly signed accounts across every segment, managing pacing and prioritization across a mixed caseload.

• Lead structured kickoff calls that define scope, timeline, stakeholders, and success criteria with each practice.

• Configure the Pearly platform — PMS integration, payment setup, user permissions, and workflows — to match each practice's specific needs.

• Run live training sessions for practice staff and providers, ensuring functional competency before go‑live.

• Track onboarding milestones and early account-health signals in Pylon, escalating risk early.

Cross-Functional Coordination

• Validate the automated HubSpot > Pylon handoff at Committed, confirming segment and account data are accurate before kickoff.

• Partner with the CSM on a documented go-live handoff once an account reaches “Closed Won” status.

• Surface technical or product gaps discovered during implementation to cross-functional stakeholders, with clear reproduction detail and proposed solutions (where applicable).

• Provide light Support queue coverage for overflow and PTO backfill, consistent with the team's shared coverage model.

Process & Documentation

• Help build and maintain onboarding playbooks, templates, and segment-specific workflows as the customer base grows.

• Identify recurring onboarding friction points and propose process or tooling improvements.

Success Metrics

• Time-to-go-live from Committed to Closed Won status

• Onboarding CSAT / NPS

• % of accounts reaching “Adopted” status within target window

• Handoff quality, based on CSM feedback on handoff completeness

• Data hygiene at close (segment field populated and accurate on HubSpot deals)

Ideal Candidate Profile

• 2–4 years in SaaS implementation, onboarding, or technical customer success

• Strong project management skills with the ability to run multiple concurrent onboardings

• Outcome/ROI oriented

• Comfortable leading live software configuration and training sessions with non-technical end users

• Detail-oriented and process-driven, with experience building or improving onboarding playbooks

• Familiarity with tools like HubSpot and a support/CS platform (e.g., Pylon, Zendesk, Intercom)

• Technical background is a plus — comfort with integrations, APIs, or PMS/software configuration helps with platform setup and troubleshooting during onboarding

• Dental or healthcare software experience is a plus, but not required

• Payment Services background a plus

• Comfortable with startup ambiguity and evolving process