Implementation Consultant Intern

Paylocity; Town of Pittsford (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

Paylocity is seeking an Implementation Consultant I Intern for a 12-week summer program in Rochester, NY. You will learn how to support client onboarding, gather requirements, configure Paylocity solutions, and assist with data validation under supervision.

You will gain hands-on experience through onboarding, mentorship, and real client interactions while developing technical, analytical, and project-management skills for a potential full-time opportunity after graduation.

Qualifications

• Active enrollment in a bachelor’s degree program with anticipated graduation between December 2027 and Spring 2028
• Majors in Business, Human Resources, Finance, Accounting, Information Systems, Data Analytics, Communications, Liberal Arts or related fields preferred
• GPA of 3.0 or higher
• Prior customer service, client-facing, leadership, project, internship, or team-based experience preferred
• Strong technical aptitude and proficiency in Microsoft Word, PowerPoint, and Excel; experience with formulas, PivotTables, data manipulation, or analysis is preferred

Responsibilities

• Observe and assist with client implementation activities, including meeting preparation and discovery sessions
• Communicate professionally with clients and internal partners, under supervision
• Support collection, organization, mapping, and validation of client data for Paylocity HCM solutions
• Use Microsoft Excel to review data, identify discrepancies, and perform basic analysis
• Assist with documenting client business requirements related to payroll, HR, time and labor
• Participate in guided system setup and configuration‑review activities
• Support testing and validation by comparing expected results with system output
• Maintain project notes, action items, and status updates in designated systems
• Collaborate with cross‑functional teams to understand ownership and resolve issues
• Research routine questions using approved resources and escalate complex concerns
• Participate in training, workshops, and feedback discussions to improve skills
• Complete an internship project addressing an implementation business need

Skills

MS Word

MS PowerPoint

Data analysis

Education

Bachelor's degree in progress

Tools

Microsoft Excel

Formulas

PivotTables

Job description

Job Type

Internship

Position Overview

The Implementation team partners with clients to guide them through the onboarding and configuration of Paylocity solutions. Implementation Consultants lead discovery, gather business requirements, support data conversion, validate system setup, and help clients prepare for a successful transition to Paylocity. The team works closely with Sales, product subject matter experts, project managers, and other internal partners to deliver accurate, timely, and high-quality implementations.

Internship Overview

The Implementation Consultant I Internship is a 12-week summer experience designed to provide a real look into a career in HCM implementation and client consulting. You will learn how Implementation Consultants manage client projects, gather requirements, configure and validate solutions, analyze data, and support clients through change. Through structured training and supervised hands‑on experience, you will build the technical, analytical, communication, and project‑management skills needed for a potential full‑time opportunity after graduation. Throughout the summer, you will:

• Gain hands‑on experience through onboarding, mentorship, job shadowing, reverse shadowing, guided system practice, and exposure to real client interactions.
• Build HCM, payroll, HR, and Implementation knowledge through weekly learning activities, assignments, product demonstrations, leadership conversations, and team experiences.
• Practice consultative discovery by observing client meetings, preparing questions, documenting requirements, and helping translate client needs into system setup recommendations under the guidance of an Implementation Consultant.
• Develop data‑conversion and analytical skills by supporting data mapping, validation, balancing, and quality‑review activities using Microsoft Excel and Paylocity tools.
• Work on a meaningful project aligned to Implementation goals, develop recommendations, and present your findings to managers and leaders.
• Grow professional skills through workshops, peer networking, mentorship, and the Intern Summit at Paylocity headquarters.
• Showcase your development through midpoint and final presentations highlighting key learnings, project results, and recommendations.

This is a 100% in‑office role based at our Rochester, NY location. Remote or hybrid work is not available for this position. Candidates must be able to work on‑site five days per week from 8:00 a.m. to 5:00 p.m. local time.

Primary Responsibilities

• Observe and assist with client implementation activities, including meeting preparation, discovery sessions, project updates, follow‑up documentation, and implementation planning.
• Communicate professionally with clients and internal partners, under supervision, to gather information, provide approved updates, clarify routine requirements, and document next steps.
• Support the collection, organization, mapping, and validation of client data to help prepare accurate and complete information for conversion into Paylocity HCM solutions.
• Use Microsoft Excel to review data, identify discrepancies, perform basic analysis, and support balancing and quality‑control activities.
• Assist with documenting client business requirements related to payroll, HR, time and labor, and other assigned HCM functions.
• Participate in guided system setup and configuration‑review activities to learn how client requirements are translated into Paylocity solutions.
• Support testing and validation by comparing expected results with system output, documenting variances, and escalating questions to the assigned Implementation Consultant or mentor.
• Accurately maintain project notes, action items, client requirements, and status updates in designated company systems.
• Collaborate with Implementation Consultants and cross‑functional partners, including Sales, product subject matter experts, project managers, and support teams, to understand ownership and assist with timely issue resolution.
• Research routine implementation questions using approved resources and elevate complex or high‑risk concerns to the assigned Implementation Consultant or leader.
• Participate in team meetings, training sessions, workshops, job shadows, and feedback discussions; apply coaching to improve technical knowledge, communication, organization, and client readiness.
• Complete an internship project that addresses an Implementation business need, analyzes findings, and recommends practical improvements.

Requirements

• Active enrollment in a bachelor’s degree program with an anticipated graduation between December 2027 and Spring 2028.
• Preference for Business, Human Resources, Finance, Accounting, Information Systems, Data Analytics, Communications, Liberal Arts, or related majors with an interest in client consulting, HCM technology, payroll, or project management.
• Must have a GPA of 3.0 or higher.
• Prior customer service, client‑facing, leadership, project, internship, or team‑based experience preferred.
• Strong technical aptitude and proficiency in Microsoft Word, PowerPoint, and Excel; experience with formulas, PivotTables, data manipulation, or analysis is preferred.
• Excellent written and verbal communication skills with a client‑centric and professional approach.
• Strong time management, organization, critical thinking, resourcefulness, and problem‑solving skills.
• High attention to detail and commitment to accuracy, process adherence, and confidentiality.
• Ability to manage multiple assignments, adapt in a fast‑paced environment, accept feedback, and collaborate effectively in a team setting.

Physical Requirements

• Ability to sit for extended periods. The role requires sitting at a desk or workstation for long periods, typically seven to eight hours per day.
• Ability to operate computer and phone systems, type, and work across multiple software programs and inquiries simultaneously.

Paylocity is an equal opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio‑economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups, employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [e-mail]. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.