Impact-Driven Office Coordinator (Part-Time, In-Office)

Roots Wellness Center; Saint Paul (MN); On-site; USD 29,000 - 30,000; Part time

Job summary

Roots Wellness Center, based in Minnesota, is seeking an Office Coordinator to manage first impressions and day-to-day office functions in an in-office setting.

You will support the CEO and supervisors, handle building issues, phones, mail, supplies, events, and ensure a welcoming, confidential environment for clients and staff. This part-time role requires strong organization and communication.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative/office support experience.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO and Supervisors as requested/needed.
• Primary contact for building related issues, such as property management questions and repairs.
• Backup for answering and screening phone calls.
• Backup with receiving and sending electronic faxes.
• Receive and distribute all incoming mail to the appropriate party.
• Anticipate and manage the needs of the office, such as filing, ordering, and tracking supplies and office organization.
• Organization and tracking of laptops/technology/device distribution for staff and clients.
• Coordination and support with company-wide events such as training, annual appreciation events, and other culture-specific activities to promote employee well-being, professional development, and morale.
• Assist in overall office and program(s) management and organization.
• Troubleshoot and problem solve office related issues including printer and maintenance issues
• Manage a safe and orderly office environment for clients and staff.
• Maintain a clean, organized, and welcoming office environment.
• Establish professional communication protocols for all first point of contact staff via phone, e-mail, and mail.
• Oversight of day-to-day office tasks.
• Assist with the collection, handling, documentation, and organization of urine analysis (UA) supplies and specimens in accordance with agency procedures and confidentiality requirements. Prepare, organize, and distribute lunches for Intensive Outpatient Program (IOP) clients, including coordinating food orders, maintaining inventory of supplies, and ensuring a clean and sanitary food service area.
• Other related duties may be assigned.

Skills

Excellent organizational skills

Strong written and verbal沟通能力

Education

High school diploma or equivalent

1 year administrative experience

Tools

Microsoft Office Suite

Job description

Roots Wellness Center, based in Minnesota, is seeking an Office Coordinator to manage first impressions and day-to-day office functions in an in-office setting.

You will support the CEO and supervisors, handle building issues, phones, mail, supplies, events, and ensure a welcoming, confidential environment for clients and staff. This part-time role requires strong organization and communication.