Immigration Specialist

MKS Instruments; Andover (MA); Remote; USD 72,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life and disability insurance

12 paid holidays

15 paid vacation days

Parental leave

Tuition reimbursement

Job summary

MKS Instruments, Inc. is seeking an Immigration Specialist to partner with employees, managers, and cross-functional teams to support global mobility programs. You will manage employment-based immigration, work with external counsel, and monitor case progress.

The role reports to the Global Mobility Leader and offers a discretionary annual bonus, comprehensive benefits, and remote work options. You will drive process improvements and ensure compliance across time zones.

Qualifications

• Bachelor's degree in HR, Business, or related field preferred; equivalent combo considered.
• 2+ years supporting immigration, global mobility, HR ops, or legal admin in a multinational.
• Experience with employment-based immigration and vendors.
• Strong proficiency in MS Excel, Word, and PowerPoint.

Responsibilities

• Manage employment-based immigration programs (work permits, visas, permanent residence).
• Coordinate with external immigration counsel and vendors for case prep, submission, renewal, and tracking.
• Monitor case progress, work authorization validity, visa expirations and compliance; provide updates.
• Serve as a resource on immigration policies, timelines, and mobility matters.

Skills

Immigration processes

Excel

PowerPoint

HRIS platforms

Stakeholder management

Document management

Cross-cultural communication

Education

Bachelor's degree in a related field

Tools

Workday

SuccessFactors

Oracle

Job description

A Day in Your Life at MKS:

As an Immigration Specialist at MKS, you will partner with employees, managers, Human Resources, Legal, Recruiting, Payroll, Tax, Global Travel, Finance, and external immigration providers to support global mobility and immigration programs across the organization. In this role, you will report to the Global Mobility Leader.

You Will Make an Impact By:

• Managing employment-based immigration programs, including work permits, visas, permanent residence applications, and related immigration processes.
• Coordinating with external immigration counsel and vendors to support the preparation, submission, renewal, and tracking of immigration cases and documentation.
• Monitoring immigration case progress, work authorization validity, visa expirations, and compliance requirements while providing timely updates to stakeholders.
• Serving as a subject matter resource for employees and managers on immigration policies, procedures, timelines, and mobility-related matters.
• Collaborating cross-functionally with HR, Recruiting, Payroll, Tax, Global Travel, Finance, and Legal teams to facilitate international assignments, global mobility activities, and immigration compliance.
• Maintaining immigration records, dashboards, and reporting while identifying opportunities to improve processes, automation, compliance, and employee experience.

Skills You Bring:

• Bachelor's degree in Human Resources, Business Administration, International Relations, Legal Studies, or a related field preferred; equivalent combination of education and experience will be considered.
• 2+ years of experience supporting immigration, global mobility, HR operations, legal administration, or employee services in a multinational organization.
• Experience supporting employment-based immigration processes and working with immigration vendors.
• Strong proficiency with Microsoft Excel, Word, and PowerPoint.
• Experience using HRIS platforms such as Workday, SuccessFactors, Oracle, or equivalent systems.
• Strong analytical, organizational, and project coordination skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to manage confidential information and work effectively across cultures and geographies.

Preferred Skills:

• Experience working in an employment-based immigration firm.
• Knowledge of international assignments, relocation programs, and cross-border employment activities.
• Global Mobility Specialist (GMS) certification or related credential.

Physical Demands and Working Conditions:

• Primarily operates in a professional office or remote work environment.
• Frequently uses a computer and standard office equipment.
• Regular communication and collaboration with employees, vendors, and stakeholders across multiple global time zones.
• Ability to participate in virtual and in-person meetings for extended periods.

Salary Pay Range: Salary ranging between $94,700 to $71,025 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].

Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be "U.S. persons." "U.S. persons" are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

MKS Inc. and its affiliates and subsidiaries ("MKS") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at [e-mail].