Immigration Operations Specialist

Envoy Global; Cincinnati (OH); On-site; USD 27,552 - 28,929; Full time

Job summary

Envoy Global is seeking an Immigration Operations Specialist to provide hands-on administrative and case support for employment-based immigration, working with our affiliate law firm in Chicago, IL. This onsite role supports filings, document handling, and client intake as part of a collaborative operations team.

You will prepare filings, manage sensitive documents, and help with online applications, using Envoy’s platform and AI tools during peak periods such as H-1B cap season.

Qualifications

• High School Diploma required.
• 2+ years of administrative or clerical experience in a corporate environment.
• Comfort handling confidential, time-sensitive information.
• Clear written and verbal communication skills.

Responsibilities

• Prepare correspondence, filings, and mailings for immigration petitions.
• Scan, upload, and manage sensitive case documents with accuracy and care.
• Support standard immigration case types under guidance of senior specialists.
• Maintain accurate case updates and notices in Envoy’s platform.
• Perform quality checks to ensure accuracy and compliance.
• Assist with online applications and client document intake.
• Use AI and automation tools to improve efficiency.
• Support high-volume projects such as H-1B cap season and peak periods.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Genuine interest in immigration/global

Education

High School Diploma

Tools

MS Word

Excel

Outlook

Job description

Envoy Global is a proven innovator in the global immigration space. Our mission combines our industry-leading tech platform with holistic service to streamline, simplify and expedite the immigration process for employers and individuals.

Immigration Operations Specialist (IOS)

Onsite | Full‑Time | Chicago, IL

Build a Career in Immigration Operations

The Immigration Operations Specialist (IOS) plays a vital role in supporting employment‑based immigration cases by providing hands‑on administrative and case support to Envoy Global’s affiliate law firm. This is a great opportunity to build foundational skills, work with cutting‑edge legal technology, and grow within a collaborative operations team.

Are you detail‑oriented, organized, and interested in immigration or global mobility?

What You’ll Do

• Prepare correspondence, filings, and mailings for immigration petitions
• Scan, upload, and manage sensitive case documents with accuracy and care
• Support standard immigration case types under the guidance of senior specialists
• Maintain accurate case updates and notices in Envoy’s platform
• Perform quality checks to ensure work meets accuracy and compliance standards
• Assist with online applications and client document intake
• Use AI and automation tools to improve efficiency
• Support high‑volume projects such as H‑1B cap season and other peak periods

What You Bring

• High School Diploma required
• 2+ years of administrative or clerical experience in a corporate environment
• Comfort handling confidential, time‑sensitive information
• Basic proficiency in MS Word, Excel, and Outlook
• Strong attention to detail and excellent organizational skills
• Clear written and verbal communication skills
• Genuine interest in immigration, global mobility, or legal operations

Additional Details

• Must work onsite In Chicago, IL five (5) days per week
• Flexibility to work overtime during high‑volume periods
• Ability to lift up to 25 lbs and work at a computer for extended periods

Why Envoy Global

You’ll be part of a team that values collaboration, precision, and innovation — with exposure to immigration law, advanced workflows, and long‑term growth opportunities.

Hourly Rate Range: $20-$21

Notice at Collection for California Applicants:http://www.envoyglobal.com/notice-at-collection-for-ca-applicants