Imaging Specialist

State Treasurer; Raleigh (NC); Hybride; USD 31 000 - 51 000; Plein temps

Avantages offerts par ce poste

Hybrid telework

Health benefits

Résumé du poste

State Treasurer in North Carolina is seeking an Administrative Associate II (S) to support the Retirement Systems Division with document and image uploading, fax, email, and online submittals. The role involves batch prepping, scanning, indexing records, and ensuring accuracy for multiple sections.

Primary duties include data integrity, timely processing, and coordination with Operations and Member Services.

Qualifications

• Knowledge of basic computer operations.
• Ability to navigate multiple systems effectively.
• Knowledge of mail and document processing.
• Ability to communicate effectively both in oral and written formats.
• Attention to detail and time management.
• Organizational skills in an office setting.

Responsabilités

• Ensuring date, notary seals, document types, codes, number of pages, and one/two sided documents are appropriately notated before scanning.
• Processing documents in a timely manner so other employees can provide the required services for Retirement System members.
• Correcting system codes/records according to established procedures.
• Assessing other databases such as Accurint and USPS to reconcile addresses.
• Coding all forms correctly and ensuring accuracy for forms used by each respective section with Operations and Member Services.

Connaissances

Basic computer operations

Navigate multiple systems

Mail and document processing

Effective communication

Attention to detail

Time management

Formation

High school diploma or GED

Description du poste

Agency Dept of State Treasurer Division Retirement Division Job Classification Title Administrative Associate II (S) Position Number 60009208 Grade NC02

About Us

Our mission is to preserve, protect and sustain the state’s pension and healthcare plans, generate investment returns in excess of comparable public pensions, properly account for and report on all funds that are deposited, invested, and disbursed through the North Carolina Department of State Treasurer, assure the financially sound issuance of debt for state and local governments, maintain the state’s “AAA” bond rating, and provide exemplary service across all divisions of the Department.

Description of Work

The primary purpose of this position is to provide document and image uploading, via fax, email and online submittals for the Retirement Systems Division, into the IT systems, for other divisional sections. When necessary, this position will also assist in the daily imaging for all work by batch prepping, scanning, and indexing records into IT systems for other divisional sections. These processes are to be carried out in an accurate and timely manner.

Knowledge Skills and Abilities/Management Preferences

• Future salary: The anticipated hiring rate for this position is up to $46,614, based on available funding and internal equity considerations.

Responsibilities

• Ensuring date, notary seals, document types, codes, number of pages, and one/two sided documents are appropriately notated before scanning.
• Processing documents in a timely manner so other employees can provide the required services for Retirement System members.
• Correcting system codes/records according to established procedures.
• Assessing other databases such as Accurint and USPS to reconcile addresses.
• Coding all forms correctly and ensuring accuracy for forms used by each respective section with Operations and Member Services.

Qualifications

• Knowledge of basic computer operations.
• Ability to navigate multiple systems effectively.
• Knowledge of mail and document processing.
• Ability to communicate effectively both in oral and written formats.
• Attention to detail and time management.
• Organizational skills in an office setting.

Salary Range

Salary Range - $31,200 - $51,249

Position is Subject under FLSA Overtime.

This position may be assigned additional job functions as needed.

Minimum Education and Experience

The minimum Education and Experience is a high school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Important

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit https://studentaid.gov/ to learn more.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of State Treasurer trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

NC State Health Benefits

• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• Paid parental leave is available to eligible employees.
• Visit the website for State Benefits Supplemental and Contact Information.

The North Carolina Department of State Treasurer (DST) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DST: NCTreasurer | NC Treasurer. DST uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Eligibility and Background Checks

Applicants will be subject to a criminal background check.

Veterans’ and National Guard Preference:
Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations:
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Background Check:
The selected candidate will be subject to a criminal history background check through Castle Branch. One or more of the following may also be reviewed, depending on the nature and requirements of the position: employment history, professional references, credit history, and educational verification (i.e., degree, license, or official transcript). The selected candidate will be required to pass the background check to the satisfaction of the North Carolina Department of State Treasurer. All offers of employment are conditional until the satisfactory completion of the background check.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.