Imaging Scheduler

American Addiction Centers; Park Ridge (IL); On-site; USD 29,000 - 43,000; Part time

Benefits offered by this job

Health benefits

Educational assistance

Paid time off

Retirement plan with employer match

Job summary

Advocate Health is seeking a part-time Administrative Scheduler in the Radiology Administration department. The role involves scheduling patients for interventional and diagnostic procedures, entering data accurately, and maintaining patient confidentiality under HIPAA.

PRN day shifts with possible on-site responsibilities and departmental training support. Responsibilities include processing orders, coordinating with physicians offices, and ensuring proper documentation for every scheduled

Qualifications

• H.S. or equivalent
• 2-4 years secretarial experience OR
• Associates degree and 1-2 years secretarial experience
• Ability to use several software packages and create spreadsheets

Responsibilities

• Accurately schedules patients and enters data for procedures per established procedures
• Maintains confidentiality of patient records per HIPAA
• Handles inquiries by phone and coordinates documentation with internal/external parties
• Indexes incoming orders and processes documents for scheduled patients
• Supports department operations and training of new staff

Skills

Shorthand

Dictaphone

Software packages

Spreadsheets

Education

High School diploma or equivalent

2-4 years secretarial experience

Associate degree with 1-2 years secretarial experience

Job description

Department:

36300 Advocate Lutheran General Hospital - Administration: Radiology

Status:

Part time

Benefits Eligible:

No

Hou** rs Per Week:

0

Schedule Details/Additional Information:

Day shift PRN

Pay Range:

$20.80 - $31.20

Major Responsibilities: Accurately collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for procedures and/or diagnostic testing 7)Maintains confidentiality of patient records according to HIPAA standards. 8)Monitors work volumes, identifies problems, and notifies management when additional support is necessary. 1)Schedules patients using established procedure for Interventional and Diagnostic areas. 2)Responsible for accurate data entry. 3)Follows through on obtaining accurate information on all scheduled patients. 4)Collects and documents all third party payor information for each patient maintaining current knowledge of all payor mechanisms as they relate to the registration process. 5)Generates, assembles and processes all required documents for completion of each scheduled patients including orders, history and physicals and distributes these on a timely basis to both internal and external parties. 6)Follows EMTALA,HIPPA, payor and other applicable regulations and standards for registration Accurately Collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for outpatient interventional and diagnostic procedures 3)Maintains the integrity of the electronic scheduling system by processing patient schedule adjustments in a timely manner 4)Identifies the correct resource for clinical questions regarding their scheduled exam and directs the patient 5)Maintains orders received through the ActiveFax system 6)Accurately indexes incoming faxed orders from physicians offices 7)Answers all incoming telephone calls according to established departmental procedures 1)Accurately creates appointments in computerized scheduling system, reflecting the patient’s schedule preference as closely as possible 2)Reviews with the patient the appropriate preparation instructions ensuring that the testes and/or procedures can be accurately be performed on the day of service Participates in departmental training , team building activities, inservices, and activities essential for department operations 1)Contributes to the Continuous Quality Improvement mission by team effort and input. 2)Attends all required departmental inservices and staff meetings. 3)Assists in training new employees as assigned. 4)Assists with flexible work scheduling needs. Performance of Secretarial and minor administrative services in support of department 6)Compose correspondence from notes and/or discussions with supervisor and/or staff 1)Schedule and arrange meetings and/or appointments with multiple attendees. 2)Take action upon mail and/or correspondence received by area. 3)Organize special events, secure space, prepare memo and/ or notify participants , arrange for equipment as necessary, assure room set-up , order refreshments, etc. 4)Enter data into database or spreadsheet,perform analyses from data, and create specialized reports. 5)Type letters,memoranda, reports, and other types of correspondence from rough drafts or provided copy Maintenance of department files. 1)Maintain records and files within the department/unit. 2)Create and set up filing systems for department/unit.

Education/Experience Required:

• H.S. or equivalent
• 2-4 years secretarial experience OR
• Associates degree and 1-2 years secretarial experience

Knowledge, Skills & Abilities Required:

• Shorthand / Dictaphone experience preferred
• Able to use several soft-ware packages
• Ability to create spread-sheets preferred

Not applicable Physical Requirements and Working Conditions:

N/A

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate’s job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.