Hybrid Public Affairs Project Coordinator

Orchestra; Washington (District of Columbia); Hybrid; USD 60,000 - 71,000; Full time

Benefits offered by this job

Health, vision & dental insurance

Parental leave

Paid time off

401(k) with employer contribution

Job summary

Civitas Public Affairs Group, an Orchestra company, is a values-based public affairs firm delivering advocacy campaigns for clients and communities. This role supports scheduling, logistics, research, and writing across client work, with a hybrid schedule (3 days in DC office, 2 remote).

You will work alongside seasoned professionals to prioritize needs, manage timelines, and keep projects on track while growing your public affairs experience.

Qualifications

• 1-3 years of experience in politics, public affairs, advocacy, communications, or a related field.
• Strong organizational skills and impeccable attention to detail.
• Excellent written and verbal communication with clients, partners, and colleagues.
• Ability to exercise sound judgment and manage priorities with limited supervision.
• Professional, discreet handling of sensitive information.
• Proactive, dependable, and able to manage multiple priorities in a fast-paced setting.
• Proficient computer skills, including MS Office and Google Workspace.

Responsibilities

• Manage scheduling for client, internal, and external meetings with multiple stakeholders.
• Lead operational and logistical needs across assigned client projects.
• Communicate with clients and colleagues by email and phone; follow up and escalate when needed.
• Conduct research, draft materials, updates, and communications; contribute to social media projects.
• Manage business travel and related arrangements with proper prioritization.
• Support financial and reporting processes, review invoices and expenses.
• Oversee end-to-end meeting and event preparation and follow-up.
• Collaborate across offices to coordinate resources and keep priorities aligned.
• Handle day-to-day operations of the DC office and office logistics.
• Take on additional projects to enhance team effectiveness.

Skills

Experience in politics

Strong organizational skills

Excellent written communication

Verbal communication

Judgment and prioritization

Team-oriented

Multi-priority management

MS Office & Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Civitas Public Affairs Group, an Orchestra company, is a values-based public affairs firm delivering advocacy campaigns for clients and communities. This role supports scheduling, logistics, research, and writing across client work, with a hybrid schedule (3 days in DC office, 2 remote).

You will work alongside seasoned professionals to prioritize needs, manage timelines, and keep projects on track while growing your public affairs experience.