Hybrid Legal Admin Assistant | Notary & Docs Expert

Permanent Placements LLC; Los Angeles (CA); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings programs

Paid time off and holidays

Professional development opportunities

Wellness programs

Job summary

Permanent Placements LLC is seeking a Legal Administrative Assistant to provide comprehensive administrative and legal support in a hybrid Los Angeles area firm. You will assist attorneys with documents, filings, and client intake, while coordinating meetings and closings with precision and professionalism.

The ideal candidate brings 1–2 years of law firm experience, exceptional organization, and strong communication skills to ensure accurate, timely service in a collaborative environment.

Qualifications

• Minimum 1-2 years of law firm experience.
• Strong organizational, proofreading and grammar skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Provide administrative and secretarial support to attorneys and legal professionals.
• Draft, edit, proofread, and format legal correspondence and documents.
• Prepare and manage document comparisons and redlines.
• Coordinate and schedule meetings and conference calls.
• Assist with transactional closings and document finalization.
• Prepare closing binders and transaction indexes.
• Assist with corporate filings and records management.
• Facilitate client intake and conflicts checks.
• Support billing and time entry processes and travel arrangements.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Team collaboration

Client service

Proactive attitude

Education

High school diploma

College degree preferred

Tools

Word

Excel

Outlook

Adobe Acrobat

DocuSign

Time/billing software

Document management systems

Workflow management tools

Job description

Permanent Placements LLC is seeking a Legal Administrative Assistant to provide comprehensive administrative and legal support in a hybrid Los Angeles area firm. You will assist attorneys with documents, filings, and client intake, while coordinating meetings and closings with precision and professionalism.

The ideal candidate brings 1–2 years of law firm experience, exceptional organization, and strong communication skills to ensure accurate, timely service in a collaborative environment.