Hybrid Exec Assistant to Senior Leaders

Jacobs; Virginia Beach (VA); Hybrid; USD 80,805,000 - 110,208,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Paid time off

Holiday pay

Caregiver leave

Stock purchase program

Job summary

Jacobs is seeking an Executive Assistant to support our AEP Delivery Partner team. You will manage calendars, prepare correspondence, and arrange complex travel while maintaining confidentiality and discretion in a fast-paced environment.

You will partner with leadership to keep them informed, draft deliverables, and coordinate across geographically dispersed teams, balancing multiple priorities with excellent written and verbal communication.

Qualifications

• Bachelor’s degree or equivalent education & related work experience.
• Minimum of five (5) years of experience as an Executive Assistant for Senior Executives.
• Experience booking domestic travel.
• Attention to detail to complete tasks independently, quickly, and correctly the first time which meet requirements.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence and arranging complex travel plans.
• Effectively collaborating with the Delivery Partner Leadership to keep them well informed of upcoming commitments and responsibilities.
• Creating meeting timelines, notifications, correspondence, agenda and materials.
• Supporting the Delivery Partner team with planning larger meetings, workshops, invoice processing and reporting.
• Intuitively understanding the leadership team and anticipating their needs.
• Coordinate and perform writing, editing, and issuance on deliverables for project execution and transformation efforts.
• Manage multiple tasks concurrently and engage with team members to facilitate work streams and documentation.
• Coordinate geographically dispersed teams and be able to do this remotely.

Skills

Executive communication

Organizational skills

Attention to detail

Discretion and confidentiality

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Jacobs is seeking an Executive Assistant to support our AEP Delivery Partner team. You will manage calendars, prepare correspondence, and arrange complex travel while maintaining confidentiality and discretion in a fast-paced environment.

You will partner with leadership to keep them informed, draft deliverables, and coordinate across geographically dispersed teams, balancing multiple priorities with excellent written and verbal communication.