(Hybrid) Data Coordinator - Cancer Institute

West Virginia University; Morgantown (WV); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

37.5-hour work week

13 paid holidays

24 annual leave days

18 sick days per year

Health insurance

401(a) retirement savings with 6%Match

Wellness programs

Job summary

West Virginia University is seeking a Data Coordinator for the Cancer Institute in Morgantown. The role supports the Clinical Trials Research Unit by gathering, recording, and reporting treatment-related data for study progress and regulatory compliance.

Responsibilities include data extraction, data integrity checks, and collaboration with sponsors. A Bachelor's degree and at least two years of data coordination experience are required, with a focus on accuracy and regulatory readiness.

Qualifications

• Bachelor's degree required in allied health, biology, computer science, or related field.
• Minimum of two years' experience coordinating data collection and reporting in a research or clinical setting.

Responsibilities

• Identify and verify appropriate clinical source documentation for data reporting.
• Coordinate data collection with the clinical research team to enable accurate data reporting and regulatory documentation.
• Abstract and extract patient clinical data for sponsor-form data entry and trial progress measurement.
• Ensure timely completion of case report forms and perform data integrity reviews.
• Maintain secure and confidential patient records and data archives.

Skills

Data collection

Data reporting

Regulatory documentation

Medical terminology

Time management

Education

Bachelor's degree in allied health, biology, computer science, or related field

Tools

Electronic data capture (EDC)

Job description

Description

The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Data Coordinator.

About the Opportunity

The Clinical Research Unit within the WVU Cancer Institute is seeking applicants for a Data Coordinator. The primary responsibility of this position is to provide the Clinical Trials Research Unit (CTRU) research team with high level support related to the collection and reporting of study-related clinical data. The Data Coordinator is responsible for the time sensitive gathering, recording, and dissemination of treatment-related information for regular reporting and monitoring by the research team and study sponsors. Performs various duties under the direction of Managerial or Specialist/Lead positions, such as record and assess data, or design, build and modify constructs in support of basic science administrative, project and program objectives.

This position provides program, as well as direct internal and external client support services, responds to inquiries and independently resolves matters of low to moderate complexity. Responsibilities require some judgment, resourcefulness and originality, but diverse guides and precedents are usually available to apply or adapt to the circumstances. Work effort has considerable impact on client services, program and project image, with potential legal liabilities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Identifies and verifies appropriate clinical source documentation for data reporting.
• Coordinates data collection with the clinical research team to facilitate efficient and accurate data reporting and regulatory documentation.
• Gathers and extracts patient clinical data for entry into later phase industry and federal (i.e. NCI, Cooperative groups) sponsor-supplied case report forms to measure overall study progress and regulatory documentation compliance.
• Ensures timely and accurate completion of case report for review by study sponsor and perform data integrity reviews of entered data prior to collection and analysis.
• Maintains individual research subject records by obtaining copies of medical records, lab reports, treatment schedules, and other vital protocol-related information.
• Updates clinical records for review while subjects remain on study. Corrects and revises data as appropriate.
• Maintains security and confidentiality of patient/protocol information.
• Manages backup and data archives(files).
• Provides data for audit by outside agencies.
• Assists in the regulatory aspects of protocol, which may include regulatory document preparation, IRB application preparation, adverse event reporting, and IRB communications
• Abstracts data for clinical research needs. Attends staff meetings as required.
• Maintains knowledge of professional principles, legal and/or reporting requirements affecting clinical data research and management and adheres to industry and government standards.
• Assists and/or follows direction of the Director for professional development and to determine course of customer

Qualifications

• Bachelor's degree in allied healthcare, biology, computer science, or other related fields
• A minimum of two (2) years of experience in the following:
  • Managing and/or coordinating data, data collection and/or reporting in a research or clinical setting or equivalent.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Skilled at effective data collection and creating effective customized reports.
• Effective time management skills at meeting deadlines.
• Skilled at using mathematics to solve problems.
• Skilled at identifying and verifying appropriate clinical source documentation for data reporting.
• Knowledge of regulatory aspects of protocol management.
• Knowledge of arithmetic, algebra, statistics, and their applications.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Maintains skills in, or knowledge of, professional principles, legal including federal and/or international reporting requirements affecting area of responsibility.
• Ability to troubleshoot hardware and software problems.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Ability to apply general rules to specific problems to produce answers that make sense.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Clear understanding of medical terminology and ability to define symptomatology and diagnosis.

Preferred Qualifications

• Preferred to have research certification such as CCRP, CCRA, CCDM, etc. from accredited organizations such as SOCRA, ACRP and SCDM.

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting: Sep 23, 2026

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

Schedule: Full-time