Hybrid Administrative Assistant — Clinician Support & Scheduling

Sutter Health - Bay Area; Sacramento (CA); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Full benefits

Job summary

Sutter Medical Group (SMG) in Sacramento is seeking a dynamic Administrative Assistant to join the Administrative Services team. This hybrid role supports leadership, departments, and committees with a broad range of clerical tasks, including calendar management, onboarding of clinicians, and preparing reports and presentations.

The successful candidate will excel in organized, confidential, patient-focused environments and work both independently and as part of a team within standard processes.

Qualifications

• Strong written and verbal communications for internal and external stakeholders.
• Excellent time management and organizational skills to meet deadlines.
• Proficiency with Microsoft Office and EPIC systems.
• Ability to interpret data and schedules from multiple formats.
• Ability to work independently and in a team on multiple tasks.

Responsibilities

• Partner with SMG Administrative Services team members and SMG Leadership and Clinicians to ensure timely completion of assigned tasks, meet team objectives, and provide administrative support.
• Arrange and provide calendaring support, scheduling assistance and assist with time and expense reporting
• Coordinate and assist in the onboarding process for new clinicians
• Run meetings; both in-person and virtually on multiple platforms including logistical, pre and post meeting support
• Assist with communications including, creating, proofing, editing and finalizing correspondence, reports and presentations
• Prioritize assignments and work within standardized processes to achieve objectives and meet deadlines
• Work independently, as well as be part of the team, building collaborative relationships on day-to-day operations.

Skills

Communication skills

Time management

Organizational skills

Independent work

Collaboration

PHI privacy

Tools

Microsoft Office

EPIC

Electronic Health Records (EHR)

Job description

Sutter Medical Group (SMG) in Sacramento is seeking a dynamic Administrative Assistant to join the Administrative Services team. This hybrid role supports leadership, departments, and committees with a broad range of clerical tasks, including calendar management, onboarding of clinicians, and preparing reports and presentations.

The successful candidate will excel in organized, confidential, patient-focused environments and work both independently and as part of a team within standard processes.