Human Resources Technician - Part time

City of DeFuniak Springs; DeFuniak Springs (FL); On-site; USD 22,000 - 25,000; Part time

Job summary

City of DeFuniak Springs is seeking a part-time Human Resources Technician to support the HR division with routine and confidential administrative tasks. This role works with independence within policy, representing the city with discretion and diplomacy.

The position requires 3 years in HR, a high school diploma or GED, and proficient use of Microsoft Office. A valid driver license is also required; an associate degree is preferred. Fridays are mandatory unless otherwise arranged.

Qualifications

• Must have a high school diploma or GED and a valid drivers license.
• Minimum of 3 years experience in human resources or a related field.
• Proficiency with Microsoft Office applications required; Associate degree preferred.

Responsibilities

• Process public records requests efficiently and legally.
• Liaise with internal departments to retrieve cross-functional records and documentation as needed.
• Contact external agencies and third-party entities to request, verify, or collect necessary information as needed.

Skills

Discretion and diplomacy

Communication skills

Attention to detail

Education

High school diploma or GED

Associate degree in HR or business

Tools

Microsoft Office

Driver's license

Job description

Job Summary

Under the direction of the Human Resources Director, performs routine, specialized, and responsible administrative and confidential tasks to support effective and efficient operations of the Citys human resources division. Works with considerable independence within the scope of established policies and procedures. Requires discretion and diplomatic skill in representing policies and working effectively with City personnel, officials, and the public.

• Expected Work Schedule:** Three 8-hour days.

FLSA STATUS: Non-Exempt

SUPERVISORY STATUS: Non-Supervisory

Job Summary

Under the direction of the Human Resources Director, performs routine, specialized, and responsible administrative and confidential tasks to support effective and efficient operations of the Citys human resources division. Works with considerable independence within the scope of established policies and procedures. Requires discretion and diplomatic skill in representing policies and working effectively with City personnel, officials, and the public.

• Position:** Human Resources Technician - Part-Time
• Expected Work Schedule:** Three 8-hour days.

Mandatory Fridays unless on occasion needs to be modified.

• Role Summary:** The following outline details the responsibilities for the part-time Human Resources Technician. This list is illustrative rather than exhaustive; therefore, additional duties may be assigned as operational needs evolve.

Administrative

• **Process public records requests** efficiently and legally.
• **Liaise with internal departments** to retrieve cross-functional records and documentation as needed.
• **Contact external agencies and third-party entities** to request, verify, or collect necessary information as needed.

Recruitment and Onboarding Support

• **Post job openings** on career sites.
• **Schedule candidate interviews** with hiring supervisors.
• **Prepare post-offer employment paperwork** and process for selected applicants.
• **Complete verification of employment** for new applicants and current employees.
• **Prepare onboarding packets** for new hires.

Employee Data and Records Management

• **Update digital files** in the HRIS.
• **Audit electronic personnel files** for accuracy and missing information.
• **Process status changes** like address updates and other personal information as needed.

Benefits and Payroll Administration

• **Enroll new hires** into applicable benefit portals.
• **Audit** benefits enrollment to ensure accuracy in all insurance portals.
• **Distribute benefits info** during open enrollment and assist with enrollment as needed.

Employee Relations and Offboarding

• **Coordinate anniversary recognition** milestones.
• **Coordinate special employee events** as directed.
• **Prepare termination checklists** to revoke system access.
• **Terminate employees** from online benefit portals.
• **Complete COBRA notices** as applicable.
• **Schedule exit interviews** for departing staff.

Training and Development

• **Coordinate employee training sessions** and schedules.
• **Distribute materials** to participants if applicable.

Required Qualification(s)

**QUALIFICATIONS, TRAINING AND EXPERIENCE:**

Graduation from a standard high school or GED obtained. A progressively demonstrated skill of three (3) years experience in human resources or a related field. Must be proficient in Microsoft Office computer programs. Requires a valid driver license.

Preferred/Desirable Qualification(s): An Associates Degree with courses in human resources, business or a related field. Prior governmental experience. Dealing with confidential matters. An equivalent combination of education, training and experience may be substituted for the minimum requirements.

• PAYGRADE**: $18.00 hourly

It is a condition of employment for employee to refrain from reporting to work or working with the presence of illegal drugs or alcohol in his or her body, and, if an injured employee refuses to submit to a test for drugs or alcohol, the employee forfeits eligibility for medical and indemnity benefits. Human Resources Technician is subject to reasonable suspicion, work related post-accident, and fitness for duty drug testing.

*The City of DeFuniak Springs is an Equal Opportunity Employer.*