Human Resources Technician

Suffolk Public Schools; Suffolk (VA); On-site; USD 63,000 - 80,000; Full time

Job summary

Suffolk Public Schools is seeking an Human Resources Technician to assist with personnel records management, payroll-related tasks and workers’ compensation processes. This position reports to the Coordinator of Human Resources and supports onboarding activities.

The role emphasizes accuracy in records, adherence to policies, and collaboration with the HR team to maintain employee files and contract documentation. Immediate start offers a full-time schedule.

Qualifications

• Graduation from an accredited community college with major coursework in administrative support technology or related fields.
• Experience in personnel and workers’ compensation.
• Knowledge of bookkeeping terminology and standard office procedures.
• Ability to maintain financial records and prepare reports.
• Strong arithmetical computation skills and payroll knowledge.

Responsibilities

• Prepare, process and maintain personnel files and records; process workers’ compensation claims and related records.
• Prepare and maintain employee files and contracts; track years of experience for contracts.
• Compute salaries for employee contracts and related payroll forms.
• Explain contracts and complete payroll documents for employees; maintain related records.
• Prepare and maintain salary, extra duty, supplement and other pay records.
• Post open positions for new hire and prepare onboarding documents.
• Prepare monthly board reports and assist with recruitment events.

Skills

Personnel policies

Workers’ compensation

Bookkeeping terminology

Office procedures

Arithmetical computations

Interviews / counseling

Relationships with staff/public

Education

Graduation from an accredited community college

Major coursework in administrative support technology

Personnel/workers’ compensation experience

Tools

Computer equipment

Job description

Human Resources Technician

Suffolk Public Schools School Administrative Offices - Suffolk, Virginia Open in Google Maps

Job Details

Job ID: 5896969
Application Deadline: Aug 31, 2026 11:59 PM (Eastern Standard Time)
Posted: Aug 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION TITLE

1311 HUMAN RESOURCES TECHNICIAN

GENERAL DEFINITION AND CONDITIONS OF WORK

Performs intermediate technical work involving the preparation and maintenance of personnel files and records and processing workers’ compensation claims and related records; does related work as required. Work is performed under the regular supervision of the Coordinator of Human Resources.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, kneeling, reaching, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work; and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills.

• Preparing, processing and maintaining personnel files and records; receiving, reviewing and processing workers’ compensation claims; preparing and maintaining related records and files;


• Prepares and maintains employee files, maintains record of years of experience for contracts;


• Computes salaries for employee contracts;


• Issues and explains contract and other paperwork to employees; completes and submits appropriate payroll forms;


• Compiles and submits Professional Licensure forms, transcripts, etc. to acquire professional license;


• Prepares and maintains salary, extra duty, supplement and other pay records;


• Maintains employee records;


• Paperwork for active/retired employees;


• Verifies employment; processes leave of absence letters;


• Assists teachers with course work requirements and maintains advanced degree records and files;


• Fills out student deferment forms for teachers;


• Prepares, reviews and maintains accident reports, identifies those with potential liability;


• Establishes and maintains contact with employee, supervisor, payroll department, physician and/or hospital to obtain and document required information;


• Processes claim forms with the Virginia Workers’ Compensation Commission;


• Monitors on-going cases, reviews medical reports and bills, validates appropriate charges;


• Codes, processes and files payments;


• Prepares and maintains Job Descriptions


• Post open positions for new hire; prepares documents for onboarding; complete onboarding process


• Prepare and maintain monthly board report


• Assist with scheduling and preparing recruitment of potential employees


• Assist with special events


• Performs related tasks as required.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of personnel policies and procedures relating to instructional and support employees;


• General knowledge of the laws, regulations, practices and procedures relating to the review and processing of workers’ compensation claims;


• General knowledge of bookkeeping terminology and methods; thorough knowledge of standard office procedures, practices and equipment; skill in the use of computer equipment; ability to maintain financial records and to prepare reports and statements;


• Ability to make arithmetical computations quickly and accurately;


• Ability to conduct personnel interviews and counsel employees;


• Ability to establish and maintain effective working relationships with associates and the general public.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in administrative support technology or related fields and considerable personnel and workers’ compensation experience.

FLSA STATUS

Non-exempt

AA/EOE STATEMENT

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

Position Type: Full-Time
Salary: $62,629 to $80,309 Per Year

Job Categories:
Administration > Business/Finance
Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department


• School Administrative Offices


• Suffolk, Virginia 23434


• Phone: [phone]

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