Human Resources Specialist w/ Recruiting Support

Rugiet Health; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexibility in work arrangements

Collaborative team environment

Opportunities for growth

Job summary

A leading telemedicine company is seeking a Human Resources & Recruiting Specialist in Austin, TX. This hybrid role involves supporting talent acquisition, coordinating HR operations, and ensuring a smooth candidate experience. Ideal candidates possess strong organizational and recruiting coordination skills, with a background in HR. Join a passionate team dedicated to revolutionizing healthcare and enjoy flexible work arrangements.

Qualifications

• 2-4+ years of experience in HR Coordination or similar role.
• Proven experience managing interview scheduling.
• High level of discretion in handling confidential information.

Responsibilities

• Coordinate and facilitate the onboarding process for new hires.
• Maintain accurate employee data within HRIS.
• Serve as frontline resource for HR inquiries from employees.

Skills

Organization

Recruiting coordination

Communication

Attention to detail

Proactiveness

Education

Bachelor's degree in Human Resources or related field

Tools

Applicant Tracking Systems (ATS)

HR Information Systems (HRIS)

Job description

Company: Rugiet (www.rugiet.com)

Location: Austin, TX (Hybrid)

About Rugiet Health:

Rugiet Health is a fast-growing, Austin-based direct-to-consumer telemedicine company revolutionizing men's and women's health and hormone optimization. We are committed to democratizing access to best-in-class compounded medications through a bespoke digital experience, combining luxury service with clinical excellence. Our small but passionate management team has deep industry experience in Clinical, Marketing, and Technology verticals. We are a disruptive force in the US healthcare market, constantly innovating to provide personalized solutions for a healthier, more fulfilling life.

The Opportunity:

We are seeking a highly organized, proactive, and detail-oriented Human Resources & Recruiting Specialist to join our rapidly growing team. This role will be instrumental in supporting both our talent acquisition efforts and key HR operational functions, ensuring a seamless experience for both candidates and employees. You will play a crucial role in helping us scale efficiently, attract top talent, and maintain our vibrant company culture during a period of significant growth.

If you are a versatile HR professional with strong recruiting coordination skills, thrive in a fast-paced environment, and are passionate about supporting an innovative healthcare company, we encourage you to apply!

What You'll Do:

Human Resources Operations (Approx. 60-70%)

• Onboarding & Offboarding: Coordinate and facilitate the onboarding process for new hires, including preparing new hire packets, coordinating IT setup, conducting HR orientations, and ensuring a smooth transition into the company. Support offboarding logistics as needed.
• HRIS Management: Maintain accurate employee data within our HR Information System (HRIS), processing new hires, changes, and terminations.
• Employee Support: Serve as a frontline resource for basic HR inquiries from employees regarding policies, benefits, and general HR processes, escalating complex issues to appropriate team members.
• Compliance Support: Assist with ensuring HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Program Support: Support various HR initiatives and programs, such as employee engagement activities, performance management cycles, and benefits administration.
• Documentation: Assist in developing, organizing, and maintaining HR documents, policies, templates, and employee handbooks.

Recruiting Support (Approx. 30-40%)

• Full-Cycle Coordination: Own the end-to-end interview scheduling process, including coordinating complex calendars, sending invitations, and managing logistics for all candidate interviews (phone, video, in-person).
• Candidate Experience: Ensure a positive and seamless candidate experience from initial contact through offer acceptance, providing timely communication and acting as a primary point of contact for candidate inquiries.
• ATS Management: Maintain meticulous data integrity within our Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and process stages are accurately recorded.
• Job Posting & Sourcing: Assist in drafting, posting, and refreshing job requisitions across various job boards, social media platforms, and university career sites. Conduct initial resume screening and basic sourcing to identify qualified candidates.
• Reporting: Generate regular reports on recruiting metrics (e.g., time-to-fill, source of hire, candidate pipeline status) to help optimize our talent acquisition strategies.
• Offer Process Support: Prepare offer letters, background check initiation, and new hire paperwork, ensuring accuracy and timely delivery.

What You Bring:

• 2-4+ years of combined experience in Human Resources Coordination, Recruiting Coordination, HR Operations, or a similar generalist role.
• Proven experience owning interview scheduling and managing candidate pipelines efficiently.
• Proficiency with Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills, with a professional and friendly demeanor.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of discretion and ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Proactive, self-motivated, and a quick learner.
• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.

Bonus Points If You Have:

• Experience working in a high-growth startup environment.
• Experience in the direct-to-consumer (D2C) or healthcare/telemedicine industry.
• Experience supporting remote and hybrid teams.

Why Join Rugiet Health?

• Impactful Work: Contribute directly to the growth of a company revolutionizing healthcare.
• Dynamic Environment: Gain valuable experience in a rapidly scaling startup.
• Exposure: Work across both HR and Recruiting functions, broadening your skill set.
• Collaborative Team: Join a passionate and supportive team.
• Flexibility: This is a hybrid work arrangement.
• Future Potential: Opportunity for extension or conversion to a full-time role based on performance and business needs.

To Apply:

Please submit your resume, LinkedIn and a brief cover letter outlining your relevant experience, your interest in this role.