Human Resources Specialist II

Rfmh; Village of Menands (NY); On-site; USD 83,000 - 95,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

The Research Foundation for Mental Hygiene, Inc. (RFMH) seeks a Human Resources Specialist II to support payroll and HR operations at the Central Administrative Office in Menands, NY. This full-time role reports to the Director of Human Resources and requires strong organizational and communications skills.

Key duties include payroll processing, immigration form intake (F-1, J-1, H-1B, green cards), compliance reviews, and supervision of Central Office HR staff; some travel to NYC may be needed.

Qualifications

• Bachelor's degree with at least three years of professional HR experience.
• Strong oral and written communication skills.

Responsibilities

• Payroll-related tasks including tax withholdings, garnishments, and retirement reconciliation.
• Assist with immigration forms and visas (F-1, J-1, H-1B) and green cards.
• Review compliance documents, employee handbook, posters, and internal procedures.
• Oversee benefits contributions, deductions, eligibility, and COBRA compliance.
• Supervise staff in the Central Office HR department.

Skills

HR experience

Communication skills

Bilingual English/Spanish

Education

Bachelor's degree

Tools

Oracle HRMS

OTL

LD modules

Job description

Job Title:

Human Resources Specialist II

Grade:

23

Salary:

$83,260 - $94,803

The Research Foundation for Mental Hygiene, Inc. (RFMH) is seeking a qualified, motivated, and dependable individual to fill a full-time position as a Human Resources Specialist II in our Central Administrative Office. Reporting to the Director of Human Resources, the ideal candidate must have prior HR experience, which will be used to manage the operations of the HR and Payroll staff on a daily basis.

This position requires an organized individual with the ability to regularly shift priorities to meet multiple deadlines. Additionally, it requires a self-starter and team player with excellent oral and written communication skills.

Duties and Responsibilities include:

• Review biweekly and monthly payroll aspects that include tax pay orders, garnishments, and retirement reconciliation
• Assist with the intake of immigration forms and visas, including F-1, J-1, H-1Bs and green cards
• Review of RFMH compliance documents, employee handbook, labor and law posters, and internal procedures
• Preparation and delivery of employee communication to include required annual notices
• Supervise staff in the Central Office HR department
• Oversight of administration of short-term disability, FMLA and PFL
• Oversight of benefit contributions, deductions, and eligibility, as well as COBRA compliance
• Oversight of unemployment submission, monthly reconciliation and quarterly payments
• Oversight of time and attendance systems and labor distribution module
• Oversight of the posting, onboarding and offboarding process and employee orientations
• Perform the review and intake of performance advance and promotion requests
• Analyze Reasonable Accommodation requests
• Testing of Oracle module patches
• Monthly benefit billing
• Annual reconciliation and preparation of W-2's and form 1042, W-2c's and 1095 forms
• State quarterly wage reporting
• Employment verifications and audit requests including E-Verify
• Monitoring of shared mailbox
• Perform other duties as assigned, including working with groups for the enhancement and/or development of new processes and procedures at the direction of the Director of Human Resources
• Occasional travel to the New York City area or other areas within New York State

Minimum Qualifications:

• Bachelor's degree, three years of professional human resources experience.

Preferred Qualifications:

• Experience with Oracle HRMS, OTL, and LD modules.
• HR Certification.
• Bilingual in English/Spanish.

Work Location:

150 Broadway, Menands, NY 12204

Sponsorship Policy:

Applicants must be currently authorized to work in the United States. RFMH Central Office does not sponsor or assume sponsorship of employment visas at this time.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.

• Excellent Benefits Package.

Affirmative Action/Equal Opportunity Employer – Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.