Human Resources Specialist

Legal Aid Of West Virginia; Charleston (WV); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Generous PTO

Mission-driven culture

Job summary

Legal Aid of West Virginia (LAWV) invites applications for a detail‑oriented Human Resources Specialist in our Administrative Unit. The role focuses on payroll administration, benefits coordination, HRIS management, and onboarding/offboarding for LAWV employees statewide.

Based in Charleston, WV, you will support payroll accuracy, benefits processing, and HR data integrity while assisting with audits, reporting, and special HR projects in a multi-site nonprofit setting.

Qualifications

• Associate degree in HR, Business Administration, Accounting, or related field.
• Minimum of two years of progressively responsible experience in human resources, payroll, accounting, or benefits administration.
• Experience using payroll software, HRIS platforms, and other business systems.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Process bi-weekly payroll and related reporting.
• Coordinate benefits payments and enrollment changes.
• Maintain employee, payroll, and benefits data in Paylocity HRIS.
• Coordinate onboarding activities and employment documentation; manage offboarding processes.
• Review timesheets and assist with HR projects and audits.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Multitasking

Education

Associate degree in HR/Business/Accounting or related field

Tools

Paylocity

Payroll software

HRIS platforms

Job description

Description

Legal Aid of West Virginia (LAWV) is seeking a detail-oriented and service-focused Human Resources Specialist to join our Administrative Unit. This position plays a vital role in ensuring our employees are supported throughout their employment experience by administering payroll, benefits, onboarding, HR systems, and employee records.

If you are passionate about helping people, enjoy working with data and systems, and want to support an organization dedicated to advancing justice for low-income West Virginians, we encourage you to apply.

Position Summary

The Human Resources Specialist serves as a key member of LAWV's Administrative Unit and supports employees across multiple office locations statewide. This position is primarily responsible for payroll administration, benefits coordination, HR information systems management, and employee onboarding and offboarding processes.

Based in our newly renovated downtown Charleston administrative office, this role helps ensure the accurate and efficient delivery of critical HR services that support LAWV's mission and workforce.

Essential Responsibilities

Payroll Administration

• Process and maintain bi-weekly payroll in accordance with organizational policies and applicable regulations.
• Review payroll data for accuracy and completeness.
• Process payroll allocations and related reporting requirements.
• Assist with payroll audits and recordkeeping.

Benefits Administration

• Process benefit payments and enrollment changes.
• Reconcile payroll deductions with vendor invoices.
• Maintain benefits records and assist with employee inquiries.
• Provide benefits-related information for grant billing and reporting purposes.

Human Resources Information Systems (HRIS)

• Maintain employee, payroll, and benefits data within the Paylocity HRIS platform.
• Ensure the accuracy, confidentiality, and integrity of personnel records.
• Generate reports and assist with HR data management.

Employee Onboarding and Offboarding

• Coordinate new hire onboarding activities, orientations, and employment documentation.
• Facilitate employee separation processes and system updates.
• Ensure compliance with recordkeeping and documentation requirements.

Administrative and HR Support

• Review and approve processed timesheets.
• Assist with HR projects, audits, reporting, and administrative initiatives.
• Support the Director of Human Resources and Operations with department priorities and special projects.

Requirements

• Associate degree in Human Resources, Business Administration, Accounting, or related field.
• Minimum of two years of progressively responsible experience in human resources, payroll, accounting, or benefits administration.
• Experience using payroll software, HRIS platforms, and other business systems.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities and work independently.

Preferred

• Experience working in a multi-site organization.
• Experience with Paylocity or other cloud-based HRIS systems.
• Familiarity with nonprofit organizations and grant-funded environments.
• HR, payroll, or benefits administration experience.

Why Work at LAWV?

LAWV offers an outstanding benefits package which includes generous paid time off and a mission-driven workplace where employees make a meaningful difference every day.