Human Resources Specialist

Destructable; Amarillo (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Destructable is seeking a detail-oriented HR & Payroll Specialist to manage day-to-day HR and payroll across a multi-state workforce in Texas. You will handle onboarding, benefits administration, payroll processing, and compliance, serving as the primary HR contact for field and office staff.

This role requires strong organization, discretion, and the ability to juggle multiple responsibilities in a fast-growing company.

Qualifications

• 5+ years of combined HR and payroll experience.
• Hands-on multi-state payroll processing.
• Experience with Paylocity is strongly preferred.
• Knowledge of FLSA, FMLA, ADA and multi-state employment law.
• Excellent written and verbal communication and ability to handle confidential information.

Responsibilities

• Process bi-weekly or weekly payroll for a multi-state workforce using Paylocity.
• Audit timecards, verify hours, and resolve discrepancies with supervisors prior to each payroll run.
• Administer per diem, expense reimbursements, and prevailing wage calculations as applicable.
• Maintain payroll records, garnishments, tax withholdings, and direct deposit information in compliance with federal and state requirements.
• Prepare and submit certified payroll reports (WH-347) for prevailing wage and Davis-Bacon projects as needed.
• Coordinate year-end payroll activities including W-2 preparation and distribution.
• Onboard new hires including offer letters, background checks, drug screenings, I-9 verification, and Paylocity onboarding workflows.
• Maintain accurate and current employee records, personnel files, and HR documentation.
• Administer employee benefits including medical, dental, vision, and 401(k); coordinate enrollment, changes, and terminations with carriers.
• Serve as the first point of contact for employee questions regarding pay, benefits, policies, and HR matters.
• Support the offboarding process for separating employees including final pay, benefits termination, and COBRA notifications.
• Assist with job postings, applicant tracking, interview scheduling, and offer letter preparation.
• Maintain and update the employee handbook, HR policies, and standard operating procedures as needed.

Skills

Payroll processing

HR administration

Multi-state payroll

Benefits administration

MS Office suite

HRIS Paylocity

Education

Bachelor's degree in HR, Business, or related field

Tools

Paylocity

Job description

The HR & Payroll Specialist is a critical internal role responsible for managing the day-to-day human resources and payroll functions at Destructable. This role supports the full employee lifecycle — from onboarding and benefits administration to payroll processing and compliance — and serves as the primary HR point of contact for field and office employees alike. The ideal candidate is an organized, detail-oriented HR professional who is comfortable wearing multiple hats in a fast-growing company and has a genuine passion for supporting people.

Key Responsibilities

Payroll Administration

• Process bi-weekly or weekly payroll accurately and on time for a multi-state workforce using Paylocity
• Audit timecards, verify hours, and resolve discrepancies with supervisors prior to each payroll run
• Administer per diem, expense reimbursements, and prevailing wage calculations as applicable
• Maintain payroll records, garnishments, tax withholdings, and direct deposit information in compliance with federal and state requirements
• Prepare and submit certified payroll reports (WH-347) for prevailing wage and Davis-Bacon projects as needed
• Coordinate year-end payroll activities including W-2 preparation and distribution

Human Resources

• Manage the full onboarding process for new hires including offer letters, background checks, drug screenings, I-9 verification, and Paylocity onboarding workflows
• Maintain accurate and current employee records, personnel files, and HR documentation
• Administer employee benefits including medical, dental, vision, and 401(k)coordinate enrollment, changes, and terminations with carriers
• Serve as the first point of contact for employee questions regarding pay, benefits, policies, and HR matters
• Support the offboarding process for separating employees including final pay, benefits termination, and COBRA notifications
• Assist with job postings, applicant tracking, interview scheduling, and offer letter preparation
• Maintain and update the employee handbook, HR policies, and standard operating procedures as needed

Compliance & Multi-State Administration

• Ensure compliance with federal and state employment laws across all states where Destructable operates
• Maintain workers' compensation policies, manage claims, and coordinate with carriers across multiple states
• Track and manage employee certifications, training records, and license renewals
• Support unemployment claim responses, employment verifications, and other third‑party HR inquiries
• Stay current on changes to employment law, payroll tax requirements, and HR best practices across operating states

General HR Support

• Partner with leadership team on HR initiatives, culture, and organizational development
• Assist with disciplinary documentation, performance improvement plans, and termination processes
• Maintain confidentiality and discretion in all HR and payroll matters
• Support special projects and HR reporting as assigned by leadership

Requirements

Qualifications Required

• 5+ years of experience in a combined HR and payroll role or HR generalist position with significant payroll responsibility
• Hands‑on experience processing multi‑state payroll
• Proficiency with HRIS and payroll platforms — Paylocity experience strongly preferred
• Working knowledge of FLSA, FMLA, ADA, and multi‑state employment law
• Strong attention to detail and ability to meet recurring deadlines with accuracy
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office including Excel, Word, and Outlook

Preferred

• Experience with Davis-Bacon / prevailing wage certified payroll
• PHR, SHRM-CP, or FPC certification
• Experience supporting a field-based or multi-state workforce
• Familiarity with benefits administration and open enrollment processes
• Experience in construction, industrial, or energy industry HR