Human Resources Project Specialist

Massachusetts Port Authority; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Work/life balance

Inclusive culture

Growth opportunities

Safe work environment

Community impact

Job summary

Massachusetts Port Authority is a dynamic organization connecting people and businesses to the global community by air, land, and sea. The Human Resources Assistant role supports senior executives, coordinates cross-functional projects, and helps manage budgets and onboarding logistics in a fast-paced, high-visibility environment.

You will contribute to continuous improvement, maintain discretion with sensitive information, and build trusted relationships across the organization within

Qualifications

• Bachelor’s degree in Business, Human Resources, Project Management, or related field; experience supporting senior executives.
• 3+ years of experience managing projects and budgets for a multi-person team.
• Advanced proficiency with project management tools and Microsoft Excel or Google Sheets.
• Experience with HR systems such as HRIS, ATS, or digital signature platforms.
• Strong communication, accountability, and discretion when handling sensitive information.

Responsibilities

• Provides high-level executive support by managing complex priorities, communications, and follow-through with discretion.
• Coordinates and tracks cross-functional projects, ensuring timelines and outputs stay aligned and on schedule.
• Oversees daily People & Culture operations, office logistics, and stakeholder relationships.
• Manages budgets, onboarding logistics, and compliance processes while driving continuous improvement.

Skills

Project coordination

Budget management

Communication

Discretion

Continuous improvement

Stakeholder management

Education

Bachelor’s degree in Business, HR, PM, or related field

Tools

Microsoft Excel

Google Sheets

HRIS/ATS

Digital signature platforms

Job description

Job Description

The Massachusetts Port Authority is

The Massachusetts Port Authority is Going Above and Beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.

Massport’s People & Culture team is dedicated to fostering a workplace culture of excellence, inclusivity, and continuous growth while driving business success. Our mission is to support our organization's goals by strategically aligning human capital with our vision, attracting, developing, and retaining top talent, and ensuring fairness, equity, and compliance in all employment practices. We are committed to providing innovative solutions that empower our employees to achieve their fullest potential and contribute to the overall success of Massport. Through data-driven decision-making, collaboration, and a strong commitment to our values, we strive to create an environment where employees feel valued, engaged, and motivated to make a positive impact on our community and the world, thereby enhancing Massport's competitive advantage, growth, and sustainability.

About You

As a Human Resources Assistant, you are a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced, high-visibility environment, demonstrating sound judgment, discretion, and a strong sense of ownership. You communicate with clarity and confidence, build trusted relationships across the organization, and bring a continuous improvement mindset that enhances processes, drives efficiency, and elevates the overall performance of the People & Culture function.

What you will do:

• Provides high-level executive support by managing complex priorities, communications, and follow-through while maintaining discretion and sound judgment.
• Coordinates and tracks cross-functional projects, ensuring timelines, deliverables, and team outputs remain aligned, visible, and on schedule.
• Oversees daily People & Culture operations, managing office logistics, stakeholder relationships, and maintaining a professional, efficient, and well-functioning environment.
• Manages budgets, onboarding logistics, and compliance processes while driving continuous improvement and enhancing overall team effectiveness.

What You Offer

• Bachelor’s degree in Business, Human Resources, Project Management, or a related field, with demonstrated experience supporting senior executives, ideally within a People/HR function.
• 3+ years of experience managing projects and budgets for a multi-person team, with strong organizational and coordination skills.
• Advanced proficiency in project management tools and Microsoft Excel or Google Sheets, with experience leveraging HR systems such as HRIS, ATS, or digital signature platforms.
• Strong competencies in continuous improvement, financial acumen, communication, accountability, and discretion when handling sensitive executive and employee information.

What We Offer

Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day.

• Work/life balance
• A supportive and inclusive culture
• Opportunities for growth
• Providing safe, healthy, and secure work environment
• Supporting the people and businesses of New England
• Achieving results and having positive impact
• Being good neighbors in the communities we serve
• Protecting the environment