Human Resources Operations Coordinator

Gulf Coast JFCS; Clearwater (FL); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental & Vision insurance

403b Savings Plan with 25% match

Paid holidays and PTO

Job summary

Gulf Coast JFCS seeks an HR Operations Coordinator to deliver comprehensive HR support for all agency staff. You will manage the HRIS system (ADP), ensure data accuracy, and uphold regulatory compliance across federal, state, and local requirements.

You will train staff on HRIS usage, audit data, and assist with onboarding, E-Verify, and audits. A flexible hybrid work environment and ongoing professional development are offered.

Qualifications

• High School Diploma with two years of office experience or equivalent.
• Preferred: Bachelor’s degree in HR, business, or related field.
• Experience with HRIS systems and benefits administration valued.
• Detail-oriented with strong data entry, spreadsheets, and file management.
• Proficient in HRIS platforms, configuration, training, and troubleshooting.

Responsibilities

• Manage HRIS data input, auditing for accuracy and completeness.
• Configure HRIS functions and train staff for effective use.
• Handle unemployment insurance programs and regulatory compliance.
• Review employment transactions for compliance and accuracy.
• Support onboarding, E-Verify, and regulatory reporting.
• Contribute to HR process improvements and special projects.
• Maintain personnel files and SharePoint communications.
• Coordinate personnel action forms and travel as needed.

Skills

HRIS troubleshooting

Data entry accuracy

Attention to detail

Verbal & written communication

Tracking & reporting

HRIS configuration & training

Education

High School Diploma + 2 years office exp.

Bachelor’s in HR/Business/Communications (preferred)

Tools

ADP

SharePoint

Job description

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

What You Will Do

The Human Resources Operations Coordinator is a non-exempt position responsible for providing comprehensive Human Resources support to all agency employees while maintaining a focus on HRIS (Human Resources Information System) management, compliance, and the daily operations of the Human Resources Department. This position ensures that HR systems are utilized effectively, employment data is accurately maintained, and compliance with legal and regulatory standards is achieved.

HRIS Management

• Enter employment transactions in the HRIS system (e.g., ADP) in a timely, complete, and accurate manner.
• Regularly audit HRIS data for accuracy and completeness, and implement corrections as needed.
• Enhance usability of the HRIS system by configuring functionalities and providing training to staff.
• Train new employees and supervisors on using the HRIS system effectively.
• Take ownership of, troubleshoot and resolve HRIS issues.

Compliance And Administration

• Administer Unemployment Compensation insurance programs.
• Monitor compliance with federal, state, and local employment laws and regulations, including updates to company policies including background checks.
• Review employment transactions for compliance and appropriateness.
• Complete compliance audits, onboarding documentation (E-Verify) and assist with regulatory reporting.
• Conduct thorough research on compliance regulations, industry standards, and best practices; prepare detailed presentations to address findings; and support audit preparation and execution.

Additional Responsibilities

• Complete special projects as assigned, including contributing to the evaluation and enhancement of HR processes.
• Perform administrative tasks related to personnel files, ensuring organization and completeness.
• Update and maintain SharePoint sites to ensure accurate, organized, and accessible communication.
• Manage the personnel action forms process.

What We Offer

• $20.00 - $22.00, depending on experience
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

Work Arrangement

• Office and field work required (hybrid work environment)

What You Will Need

• High School Diploma with two years of experience in an office environment or an equivalent combination of education and experience.
  • Preferred qualifications include a bachelor’s degree in human resources, business, communication, or related coursework.
• Training or experience that provides the required knowledge, skills, and abilities is highly valued.
• Detailed knowledge of employee and company benefits administration.
• Strong attention to detail in data entry, spreadsheets, and file maintenance.
• General understanding of principles and practices of personnel and benefits administration.
• Proficiency in HRIS systems, including configuration, training, and troubleshooting.
• Effective verbal and written communication skills
• Ability to manage tracking and reporting of HR-related information and data.
• Proficiency with office equipment and software, including HRIS platforms.
• Ability to work in a dynamic and occasionally demanding environment.
• Willingness to work overtime when required.
• Ability to lift and/or carry supplies, equipment, or files up to 25 lbs. as necessary.
• Must be able to travel to agency locations as needed for audits. Must have a valid drivers' license, auto insurance coverage, and use of a personal vehicle to meet the traveling requirements.

Who We Are

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal-opportunity employer.

Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify