Human Resources Manager

Saltu Staffing; San Francisco (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Office travel between SF and Palo Alto

Job summary

Saltu Staffing in the San Francisco Bay Area is seeking an HR Coordinator to manage onboarding, I-9 verification, and personnel recordkeeping in a fast-paced professional services environment. The role requires strong data entry, HRIS experience, and the ability to handle confidential information. This is a hybrid, full-time position supporting firmwide HR initiatives across offices in SF and Palo Alto.

Qualifications

• Bachelor’s degree with a minimum of 2 years HR experience in a large company, preferably within a professional services environment.
• Extensive knowledge of California HR-related laws and regulations.
• Ability to manage employee data using an automated HRIS.
• Strong word processing and data entry skills.
• Ability to gather data, compile information, and prepare reports.
• Ability to verify data input and correct errors.
• Strong oral and written communication skills.
• Ability to identify and coordinate resolution of HR problems and inaccuracies.

Responsibilities

• Identify and elevate HR-related issues to internal stakeholders and manage basic employee relations.
• Own onboarding of local personnel, gather paperwork, run background checks, and issue hire approvals.
• Verify new hire I-9 documentation and track visa/Alien paperwork.
• Maintain confidential employee records and HRIS data.
• Assist with firmwide HR initiatives as needed.
• Post and screen open positions; handle related invoices.
• Conduct phone/in-office interviews and coordinate scheduling.
• Ensure timely background checks with vendors.

Skills

HR experience

Data entry

Communication

Analytical skills

Team leadership

Independent work

Confidentiality

Interpersonal skills

Multi-tasking

Problem solving

Education

Bachelor's degree

Tools

HRIS

MS Word

Reporting tools

Job description

• Identify and elevate HR‑related issues to appropriate internal stakeholders; independently manage basic employee relations matters.
• Take primary responsibility for onboarding local personnel by gathering all paperwork and required authorizations for new hires; process background checks with third‑party vendors; send approval to hire once all paperwork is complete.
• Verify new hire I‑9 documentation to ensure legal work eligibility in the United States, including tracking VISA/Alien documentation, monitoring expiration dates, requesting updated documentation, and filing I‑9s appropriately.
• Maintain employee personnel files and uphold strict confidentiality of all employee records and information.
• Enter personal information, emergency contacts, and citizenship information into the HRIS for all new hires; verify receipt of all required paperwork.
• Verify completion of employee terminations in the HR system and ensure all necessary paperwork is received and distributed.
• Assist in administering HR policies and research answers where necessary.
• Track anniversaries, prepare and send necessary emails, and coordinate gifts as required.
• Take primary responsibility for tracking local office PTO and reviewing/approving secretary timecards.
• Assist with firmwide HR initiatives as needed.
• Post open positions on firm and external recruiting websites; process related invoices.
• Screen and sort incoming resumes and applications; maintain applicant files.
• Conduct phone and in‑office interviews; communicate with candidates via email and phone; manage scheduling for additional interviews.
• Ensure background checks are processed promptly by liaising with vendors and prospective employees.

Qualifications

• Bachelor’s degree with a minimum of 2 years of human resources experience in a large company, preferably within a professional services environment; prior law firm experience helpful.
• Extensive knowledge of California HR‑related laws and regulations.
• Ability to manage employee data using an automated HRIS.
• Strong word processing and data entry skills.
• Ability to gather data, compile information, and prepare reports.
• Ability to verify data input and correct errors.
• Strong oral and written communication skills.
• Ability to identify and coordinate resolution of HR problems and inaccuracies.
• Ability to interact and communicate effectively over the telephone, often in stressful situations.Ability to supervise and train assigned staff.
• Ability to use independent judgment and manage confidential information.
• Strong analytical skills.
• Must be a self‑starter able to work independently with minimal supervision.
• Strong interpersonal skills, patience, and the ability to maintain effective relationships with coworkers and employees.
• Must be a successful team player.
• Ability to work in a multi‑task environment using planning and prioritization skills to manage workload in a fast‑paced environment.
• Ability to serve as a team lead to successfully complete approved projects and upgrades.
• Ability to work overtime for several weeks during seasonal hiring periods (e.g., Summer Associates March–May, Fall Associates September–November) and other times as required.

Extent of Contact

• Extensive contact with staff, lawyers, and vendors.

Physical Requirements

• Solid attendance record; ability to work at a computer for long periods; ability to lift up to 15 lbs.; bending and walking as needed.
• Heavy telephone and face‑to‑face communication with applicants, vendors, lawyers, and staff.

Working Conditions and Environment

• Hybrid role requiring at least three days per week (60%) in the office; up to two days per week (40%) may be remote.
• Must be available to travel weekly between the San Francisco and Palo Alto offices as needed.
• Full‑time position with a standard 37.5‑hour work week; flexible schedule as approved by the Office Administrator.
• Must be available to work occasional weekends and evenings to meet job requirements.