Human Resources Leave & Administrative Specialist

Northern Star Mining Services Pty Ltd.; Fairbanks (AK); On-site; USD 71,000 - 78,000; Full time

Benefits offered by this job

Bonuses

Insurance

401(k)

Paid leave

Job summary

Northern Star Resources Limited is seeking a Human Resources Leave & Administrative Specialist to join our HR Team and support the Pogo operation in Alaska. This full-time role focuses on coordinating employee leave, maintaining confidential records, and assisting with onboarding, benefits, and HR systems.

The successful candidate will work with the HR Manager to handle leave programs, documentation, and data entry in ADP, while ensuring accuracy and compliance.

Qualifications

• High school diploma or GED required; an associate degree in Human Resources, Business Administration, or a related field is a plus.
• At least 1 year of administrative, HR Assistant, HR Coordinator, or similar experience.
• Experience with FMLA, Workers' Compensation, HR systems, or the mining/resources industry is helpful, but not required.
• Previous HR, leave, payroll, or employee recordkeeping experience is preferred.
• Comfortable using Microsoft Suite, Outlook, Word, and Excel.
• Experience using ADP or a similar HR system is preferred.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to work independently while knowing when to ask questions or escalate.
• Dependable, team-oriented, and willing to learn.
• Valid driver's license.
• Ability to complete a background check and post-offer physical.

Responsibilities

• Help coordinate employee leave, including FMLA, Workers' Compensation, and other Company leave programs.
• Track leave dates, required paperwork, return-to-work documentation, and follow-up items.
• Communicate with employees about routine leave paperwork and next steps.
• Keep employee, leave, and personnel records accurate, organized, and confidential.
• Enter and update employee information in ADP and other HR systems.
• Help employees complete HR forms and navigate routine HR systems and processes.
• Support Workers' Compensation documentation and recordkeeping.
• Assist the HR team with onboarding, offboarding, transfers, and employee changes.
• Provide administrative support for benefits and annual enrollment activities.
• Prepare basic reports, spreadsheets, trackers, and employee documentation.
• Review and process routine HR invoices and paperwork.
• Follow up with employees, managers, payroll, and other departments when information or documentation is needed.
• Support HR projects, recruiting events, career fairs, and employee activities as needed.
• Recognize when an employee question or concern needs to be escalated to an HR Advisor or HR Manager.
• Maintain confidentiality when working with employee, medical, leave, and personnel information.
• Other duties as assigned.

Skills

Strong organizational skills

Time-management

Attention to detail

Written and verbal communication

Confidential information handling

Independent work

Team-oriented

Willing to learn

Valid driver's license

Education

High school diploma or GED

Associate degree in HR or Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ADP HR system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Leave & Administrative Specialist

Full Time Professional Delta Junction, AK, US

4 days ago Requisition ID: 1160

Salary Range: $71,000.00 To $78,000.00 Annually

Northern Star Resources Limited (ASX: NST) is an Australian ASX 100 gold producer with three Tier-1 world class projected located in highly prospective and low sovereign risk regions in Australia and North American. Northern Star is the largest Australian gold producer and among the top 10 gold miners globally. Northern Star continues to invest in building a strong asset base through strategic acquisitions and aggressive exploration to extend the mind lives across its world-class operations and generate earning accretive value for its Shareholders through operational effectiveness.

Northern Star (Pogo) LLC is looking for a Human Resources Leave & Administrative Specialist to join our Human Resources (HR) Team and support our Pogo operation in Alaska.

What we offer:

• Vibrant hub of activity with the ability to be part of a successful and productive team.
• Permanent position and extended mine-life offering job security.
• Excellent renumeration package with bonuses, insurances, 401(K) and paid leave.
• Ongoing development opportunities and growth within a company that continuously invests in their people.

What's the role?

• The Human Resources Leave & Administrative Specialist reports to the Human Resources Manager, and the primary role will be responsible for supporting the HR Team in performing administrative and HR Functions within the Human Resources Department.

Duties:

• Help coordinate employee leave, including FMLA, Workers' Compensation, and other Company leave programs.
• Track leave dates, required paperwork, return-to-work documentation, and follow-up items.
• Communicate with employees about routine leave paperwork and next steps.
• Keep employee, leave, and personnel records accurate, organized, and confidential.
• Enter and update employee information in ADP and other HR systems.
• Help employees complete HR forms and navigate routine HR systems and processes.
• Support Workers' Compensation documentation and recordkeeping.
• Assist the HR team with onboarding, offboarding, transfers, and employee changes.
• Provide administrative support for benefits and annual enrollment activities.
• Prepare basic reports, spreadsheets, trackers, and employee documentation.
• Review and process routine HR invoices and paperwork.
• Follow up with employees, managers, payroll, and other departments when information or documentation is needed.
• Support HR projects, recruiting events, career fairs, and employee activities as needed.
• Recognize when an employee question or concern needs to be escalated to an HR Advisor or HR Manager.
• Maintain confidentiality when working with employee, medical, leave, and personnel information.
• Other duties as assigned.

Qualifications

• High school diploma or GED required; an associate degree in Human Resources, Business Administration, or a related field is a plus.
• At least 1 year of administrative, HR Assistant, HR Coordinator, or similar experience.
• Experience with FMLA, Workers' Compensation, HR systems, or the mining/resources industry is helpful, but not required.
• Previous HR, leave, payroll, or employee recordkeeping experience is preferred.
• Comfortable using Microsoft Suite, primarily Outlook, Word, and Excel.
• Experience using ADP or a similar Human Resources (HR) system is preferred.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Comfortable working independently while knowing when to ask questions or escal an issue.
• Dependable, team-oriented, and willing to learn.
• Valid driver's license.
• Ability to successfully complete a background check and post-offer physical.

The Details:

This is a full-time position located in the Fairbanks office, working 5 days on, 2 days off (Monday - Friday 8:00AM-4:30PM), with occasional travel to the Pogo mine site or other locations as needed. The successful candidate must live in the Fairbanks North Star Borough area.

Why join us?
When you join our Company, you join the Northern Star Team. You will be engaged in a dynamic work environment where you will be valued as an integral part of the team, and where you can develop and grow with our business.

Northern Star actively supports and contributes to the local community in which we operate. We are a proud supporter of the Veterans' Employment Commitment and recognise the advantage of a diversified workplace including diversity of gender, thought, experience, and ethnicity. We encourage applications from diverse backgrounds and strive for workplace excellence.

Visa Sponsorship is not available for this position.

Candidates living in the Fairbanks North Star Borough, Delta and Tok regions will be given first consideration.

Due to the large volume of applications, only applicants who are shortlisted will be contacted.