Human Resources Generalist - Sausalito, CA (Not Remote)

SWA Group; Sausalito (CA); Remote; USD 90,000 - 130,000; Full time

Job summary

The Human Resource Generalist at SWA Group will run the full spectrum of daily HR functions, working closely with the HR Assistant in recruitment, onboarding, payroll, data entry, benefits, and termination off boarding. This on-site role is based in Sausalito, CA, not remote, and requires hands-on interaction with colleagues.

Key duties include I-9 verifications, regulatory compliance across CA/NY/TX, data tracking, reporting, and maintaining electronic employee files.

Qualifications

• Minimum 8–10 years of HR generalist experience.
• Bachelor’s degree preferred; professional HR certification preferred.
• Experience with payroll, benefits, onboard/offboard processes and compliance.

Responsibilities

• HR support for multiple offices across the United States and Shanghai.
• Administer recruitment, onboarding, payroll, benefits, and off-boarding.
• Maintain compliance with applicable labor laws and record keeping.
• Conduct I-9 verifications and manage data tracking and reporting.
• Support disciplinary matters, investigations, and HR trainings.

Skills

Verbal communication

Organizational skills

Time management

Analytical thinking

Confidentiality

Excel proficiency

HRIS familiarity

Education

Bachelor's degree preferred

PRC or SHRM certification preferred

Tools

Ascentis Payroll

Deltek Vision/Vantage Point

HRIS systems

Job description

Job Summary:

The Human Resource Generalist will run the full spectrum of daily functions of the Human Resource department. They will work closely with the HR Assistant in all areas of HR responsibilities.

This is a very interactive and hands‑on position. It is on‑site in Sausalito, California. Not Remote.

Duties/Responsibilities:

• HR Support for 7 US offices located in California, Texas, New York and one in Shanghai.
• Administer all aspects from recruitment, onboarding, payroll, data entry, benefit administration and termination off boarding.
• Data tracking, document compliance, benefits administration, payroll processing, compliance reporting, and employee support.
• Conducts employee I-9 verifications using E-Verify.
• Maintains electronic employee files in compliance with legal regulations.
• Maintains compliance with CA, NY and TX federal, state, and local employment laws.
• Recommended best practices; reviews policies and practices to maintain compliance. Updating annual labor law postings (physical and digitally).
• Keep up daily with heavy email communication between employees and outside agencies and vendors.
• Strong Excel usage for tracking: Employee Hire, Terminations, Changes, Benefits, Visas, Harassment Training, Leaves, Mail Merge, etc.
• Handle Remote Employee PEO and EOR payroll compliance and processing.
• Reporting: ACA, W-2, EEO, WC, etc.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations, and Harassment Prevention trainings.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources and employment law.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Processes F-1 and H1B Visa’s, Green Cards with assistance from Immigration Attorney.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment‑related laws and regulations.
• Proficient with Microsoft Office Suite or related software – especially Excel.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

• At least 8-10 years of human resource generalist experience.
• Bachelor’s degree preferred.
• PRC or SHRM certification preferred.
• Experience with Ascentis Payroll or Deltek Vision/Vantage Point a plus.
• Knowledge of Retirement funds (401K, Roth, Profit‑Sharing, & ESOP) a plus.

Physical Requirements:

• Prolonged periods of sitting or standing at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.