Human Resources Generalist

Illinois Courts; Springfield (IL); Hybrid; USD 59,652 - 72,908; Full time

Benefits offered by this job

Attractive judicial branch benefits package

Pension plan

Medical, dental, vision, and life insurance

Deferred compensation

Generous leave time

Job summary

An Illinois state agency is seeking a Human Resources Generalist to manage various HR functions, including attendance review, recruitment support, and employee benefits management. The position demands a bachelor's degree in human resources or a related field along with HR experience. It requires strong communication, organizational, and interpersonal skills, with occasional travel expected. A competitive salary of $66,280 per year is offered, and eligible employees may have a hybrid work option.

Qualifications

• Bachelor’s degree in human resources, business, or related field.
• One year of human resources experience or equivalent education and experience.

Responsibilities

• Reviews attendance records and reconciles issues.
• Assists with recruitments and creates vacancy announcements.
• Maintains confidential employee databases and records.
• Processes Personnel Action Requests in HR/Payroll system.
• Generates reports for the Human Resource Manager.

Skills

Attention to detail

Organizational skills

Time management

Interpersonal skills

Verbal communication

Written communication

Knowledge of Microsoft Office

Education

Bachelor’s degree in human resources or business

Job description

Human Resources Generalist | State of Illinois Office of the Illinois Courts

Human Resources Generalist

• Location
  Springfield, IL
• Closing Date
  CLOSED
• Division
  Human Resources Division
• Benefits
  An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Please refer to the following Benefits Information Sheet for additional details.
• Salary
  $66,280 per year or commensurate with experience

FUNCTIONS INCLUDE:

• Reviews attendance records for accuracy and contacts administrative authorities to reconcile issues, assists with entering and checking time used in HR/Payroll system. Reports any unpaid leave or dock days. May assist with quarterly and annual leave balance reporting.
• Assists with recruitments, including the creation and dissemination of vacancy announcements both internally and externally, responds to applicants, performs reference checks, arranges and administers testing sessions, schedules and participates in interviews, and creates and maintains recruitment records.
• Generates vacation payouts using HR/Payroll system.
• Drafts and updates job descriptions and maintains classification-related documents.
• Calculates employee’s leave benefits and answers questions concerning employee’s balances and leave policies.
• Assists Human Resource Manager with leave administration, including tracking, recordkeeping, and communication.
• Maintains Equal Employment Opportunity (EEO) information and generates reports for the Human Resource Manager’s review.
• Processes Personnel Action Requests (PARs) in the HR/Payroll System and maintains related electronic records within the Human Resources Division.
• Assists with Continuous Service Date calculations and inter-agency transfer requests.
• Assists with judicial and non-judicial officer Statement of Economic Interest filings. Tracks individuals covered by statute, prepares and mails required correspondence, and coordinates annual reporting requirement with the Supreme Court Clerk’s Office and the Illinois Secretary of State's office.
• Provides back-up assistance tracking judgeship terms and election data.
• Notifies the Illinois Secretary of State’s Office, the Illinois State Board of Elections, and the Judicial Management Information Services Division of judicial officer changes.
• Assists with calculating and checking judicial retention rates.
• Maintains confidential employee databases and physical and electronic files. Manages record retention requirements for human resource documents.
• Generates a variety of letters and memos for the Human Resource Manager, Director and Deputy Director, Human Resources.
• Performs research on human resource topics and provides findings to Human Resources leadership.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE: A bachelor’s degree in human resources, business, or other related field plus one year of human resources experience or equivalent combination of education and experience is required.

Candidate must have strong attention to detail; excellent organizational, time management, and interpersonal skills; knowledge of and experience using Microsoft Office; exceptional verbal and written communication skills; and the ability to maintain high standards of confidentiality and respond to change productively.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended periods of time. This is a professional office working environment, requiring telephone usage and the ability to process written documents. Applicant must have the ability to travel and possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record. Occasional overnight travel is required. Eligible employees in this position may have the option to participate in a hybrid work arrangement, allowing flexibility to work remotely as appropriate.