Human Resources Coordinator, HRIS

City of Cocoa; Cocoa (FL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Human Resources Coordinator to manage personnel administration and ensure compliance with HR policies. This dynamic role involves acting as a liaison between various departments, processing employment documentation, and resolving payroll issues. The ideal candidate will have a strong background in HR practices and data management, along with excellent communication skills. If you are passionate about fostering a positive work environment and have a knack for problem-solving, this opportunity is perfect for you.

Qualifications

• 3+ years of HR experience in personnel administration and risk management.
• Knowledge of employment laws and compliance regulations.

Responsibilities

• Assist in setting goals and representing the HR Division in meetings.
• Review and process personnel record changes and maintain compliance.
• Generate reports and conduct analyses for HR operations.

Skills

HR practices

Analytical skills

Data management

Effective communication

Confidentiality

Education

Bachelor's degree in public administration

Bachelor's degree in HR management

Bachelor's degree in business administration

Tools

Microsoft Office

HRIS systems

BenTek

NaviLine (SunGard HTE)

Laserfiche

Job description

JOB SUMMARY
Under the general direction of the Human Resources Manager, performs responsible personnel administration work in carrying out City policies and procedures related to various Human Resources programs and activities. The Human Resources Coordinator acts as a liaison between the Human Resources Division and the Finance Department on HRIS/Payroll issues. Responsibilities include reviewing, processing, and validating employment documentation, maintaining personnel records, and resolving payroll and benefit issues. The role involves assisting with duties across benefits, recruitment, training, performance management, risk management, and union contract interpretation. The coordinator also interprets personnel ordinances, policies, procedures, and addresses employee concerns, serving as a liaison to outside organizations and agencies.

ESSENTIAL JOB FUNCTIONS

1. Assist the Human Resources Manager in setting goals and representing the Division in meetings.
2. Stay informed about legal and regulatory changes, recommending policy updates as needed.
3. Review and process personnel record changes, including new hires, transfers, terminations, and pay adjustments.
4. Prepare and process Personnel Action Forms (PAFs), analyze forms for accuracy, and maintain records.
5. Manage data maintenance, system configuration, and updates in HRIS systems.
6. Generate reports and conduct analyses using various systems and tools.
7. Research and compile data for salary surveys, EEO, Affirmative Action, and other reports.
8. Ensure materials like employment forms and handbooks are current and compliant.
9. Organize audits of HR records and programs to ensure compliance.
10. Maintain data for EEO-4 reports, AAP, I-9 compliance, and other reporting requirements.
11. Investigate re-allocation of positions, working conditions, disciplinary actions, and grievances.
12. Interpret personnel policies and union contracts for various stakeholders.
13. Assist in preparing for union negotiations and related reports.
14. Prepare reports on HR operations as needed.
15. Establish relationships with city officials, employees, and external agencies.
16. Respond to Unemployment Claims and manage public records requests.
17. Perform other duties as assigned, including working during emergencies.

Knowledge, Skills, and Abilities:

• Knowledge of HR practices, Affirmative Action/EEO compliance, and relevant employment laws.
• Proficiency with computer programs including Microsoft Office and HR systems.
• Strong data management, analytical, and reporting skills.
• Ability to exercise judgment, confidentiality, and maintain effective relationships.
• Effective communication skills, both verbal and written.
• Initiative and independent judgment in administering personnel programs.
• Stay updated on legal and regulatory changes.

QUALIFICATIONS

Education and Experience: Bachelor's degree in public administration, business administration, HR management, risk management, or related field, plus three years of HR and risk management experience, or equivalent.

Special Qualifications: Knowledge of BenTek, NaviLine (SunGard HTE), and Laserfiche preferred. Valid Florida driver's license required for operation of city vehicles.

PHYSICAL DEMANDS

Primarily sedentary work; may require exerting up to 15 pounds of force occasionally. Physical abilities include dexterity, handling, reaching, repetitive motion, communication, visual and auditory acuity, and mobility within an office environment.

WORK ENVIRONMENT

Work is performed in a dynamic environment requiring responsiveness to changing priorities and needs.