Human Resources Coordinator

Loop Neighborhood; Union City (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, vision, and 401(k)

Paid vacation, sick time, and holidays

Job summary

The HR Coordinator supports day-to-day HR operations across all locations with a strong focus on employee service, onboarding, and accurate HR recordkeeping. This role serves as a key point of contact for employees, helping resolve questions with professionalism, empathy, and urgency.

The ideal candidate is organized, detail-oriented, customer-focused, and thrives in a fast-paced environment. The position requires at least 2 years of HR experience, a Bachelor's degree (or equivalent experience),

Qualifications

• Minimum 2 years of related HR experience.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.
• Working knowledge of HR principles, practices, and employment documentation requirements.
• Strong verbal and written communication skills with a customer-service mindset.

Responsibilities

• Provide timely, professional support to employees by responding to HR-related questions and requests.
• Coordinate onboarding activities, audit new hire documents, complete Form I-9 verification, and maintain compliant employee records.
• Process employment verifications, EDD requests, separation paperwork, and other HR administrative tasks accurately and efficiently.
• Maintain HR files, employee records, and HRIS data with a high level of confidentiality and attention to detail.
• Support HR projects, compliance initiatives, and other duties as assigned.

Skills

HR knowledge

Communication

Organization

Customer service

Attention to detail

Education

Bachelor's degree in HR/Business or related field

Tools

HRIS systems

MS Office

Form I-9 verification

Paylocity (HRIS)

Job description

HR Coordinator

Job Location: Union City, CA | In Person

Employment Type: Full Time

FLSA (Fair Labor Standards Act): Non-Exempt

Pay Range: $30 - $33 per hour

Reporting Structure: Sr. Human Resources Manager

About the Company:

Join Our Growing Team! Vintners Distributors is the corporate arm that oversees West Coast Convenience, Eaton Foods, Eatswell, and Prohas Enterprises. Its portfolio includes Loop Neighborhood Market, Poppy Market, other gas brands, Krispy Krunchy Chicken, and other quick-service restaurant brands. Headquartered in Union City, CA, the company operates a growing network of convenience stores, fuel stations, and car washes across California. Founded in 1978, it also develops real estate and owns and operates its locations.

Vintners Distributors continues to expand and seeks customer-focused individuals who want to make an impact. We are committed to delivering high-quality, better-for-you products and an exceptional store experience, guided by our core values: People, Teamwork, Communication, Training, Results Matter, Fun, Customer-Centered, and Safety.

If you thrive in a fast-paced environment and are driven by service, innovation, and teamwork, we invite you to join us in redefining convenience for our customers every day.

Position Summary:

The HR Coordinator supports day-to-day HR operations across all business locations with a strong focus on employee service, compliance, onboarding, and accurate HR recordkeeping. This role serves as a key point of contact for employees, helping resolve questions and concerns with professionalism, empathy, and urgency. The ideal candidate is organized, detail-oriented, customer-focused, and able to thrive in a fast-paced, people-centered environment.

Key Responsibilities:

• Provide timely, professional support to employees by responding to HR-related questions and requests.


• Coordinate onboarding activities, audit new hire documents, complete Form I-9 verification, and maintain compliant employee records.


• Process employment verifications, EDD requests, separation paperwork, and other HR administrative tasks accurately and efficiently.


• Maintain HR files, employee records, and HRIS data with a high level of confidentiality and attention to detail.


• Support HR projects, compliance initiatives, and other duties as assigned.

Required Qualifications:

• Minimum 2 years of related Human Resources experience.


• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.


• Working knowledge of HR principles, practices, and employment documentation requirements.


• Strong verbal and written communication skills with a customer-service mindset.


• Excellent organization, time management, follow-through, and attention to detail.


• Ability to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.


• Proficiency with Microsoft Office Suite; HRIS experience preferred.


• Ability to sit for extended periods and lift up to 15 pounds as needed.

Preferred Qualifications:

• Knowledge of Form I-9 compliance and employment verification processes.


• Paylocity or other HRIS experience.


• High professional integrity, reliability, and a strong attendance record.

What’s In It for You:

• Competitive base salary with performance-based bonus opportunity


• Medical, dental, vision, and 401(k) benefits


• Paid vacation, sick time, and company holidays


• Employee and fuel discounts


• Other career advancement opportunities in this function and/or Corporate Office

Employee Incentives:

• Employees that are with us for 6 months to 3 years = 0.10 cents off a gallon of fuel


• Employees that are with us for 3 years to 5 years = 0.30 cents off a gallon of fuel


• Employees that have been with us for 5+ years = 0.40 cents off a gallon of fuel


• MAXIMUM 20 GALLONS AND 2 FILL UPS PER WEEK

Equal Employment Opportunity: Vintners Distributors is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

Disclaimer: The list of requirements, duties, and responsibilities listed above is by no means a complete list. It is merely a general summary of the position described. Management reserves the right to revise or change this position description at any time.

***** The company reserves the right to run background checks as a condition of employment*****