Human Resources Coordinator

Sotheby's; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

An established industry player seeks a dedicated HR Coordinator to enhance the colleague experience. This role involves managing vital employee records, supporting HR operations, and ensuring smooth payroll administration. Ideal candidates will be self-motivated team players with exceptional organizational skills and the ability to handle confidential information. Join a collaborative environment that values diversity and inclusion, where your contributions will help shape a positive workplace culture.

Qualifications

• Experience in HR functions and maintaining employee records.
• Strong organizational skills and attention to detail.

Responsibilities

• Support HR inquiries and manage payroll administration.
• Maintain employee records and oversee HR events.
• Process invoices and manage employee benefits.

Skills

Team Player

Confidential Information Management

Organization and Planning

Interpersonal Communication

Microsoft Office

HR Databases

Tools

SAP

Job description

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE
This position performs a wide range of human resources functions. The duties include supporting the HRBPs to support all aspects of the Sotheby’s colleague experience. The HR Coordinator will maintain vital employee records and ensure the smooth operation of the HR department.

RESPONSIBILITIES

• Supporting internal and external inquiries and requests related to the HR department
• Centralizing all payroll administration across the HR team, managing the process to prevent error and mitigate risk.
• HRIS super-user managing the accuracy of all employee information. Compiling and maintaining paper, digital and electronic employee records
• Overseeing HR events and meetings and coordinating management-employee communications.
• Continuously learn the latest HR best practices to improve workplace efficiency
• Processing of invoices on SAP – ensuring invoices are dealt with promptly and liaising with Accounts Payable over any queries or problems
• Advising employees on maternity, shared parental leave and paternity and keeping track of relevant information for those on leave.
• Tracking probationary periods and temporary contract end dates.
• Supporting the implementation of HR systems or databases; to enter data and maintain these accordingly
• Managing the administration of changes to employment terms, including promotions, demotions and pay/benefit changes, liaising with managers, employees and payroll, ensuring appropriate approvals are obtained and accurate change documentation is produced.
• Administering employee benefits
• Processing starter / leaver documentation, including induction processes and exit interviews.

IDEAL EXPERIENCE & COMPETENCIES

• Exceptional, self-motivated team-player
• Discreet and trustworthy managing confidential information
• Strong organization and planning skills and be able to prioritize effectively with attention to detail
• Exceptional interpersonal/communication skills (ability to build relationships and gain credibility)
• Advanced systems knowledge preferable (Microsoft office together with HR databases)
• Calm under pressure with a practical approach and a willingness to help wherever required

The proposed base salary for this position ranges from $55,000-$70,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.